THUONG MAI UNIVERSITY Faculty of Economics – Law DISCUSSION Subject English for Specialization 1 TOPIC TIME MANAGEMET Lecturers Nguyen Thuy Linh Bui Thi Thu Trang Group 1 CLASSROOM 22134ENTI1011 Ha No[.]
THUONG MAI UNIVERSITY Faculty of Economics – Law - - DISCUSSION Subject: English for Specialization TOPIC TIME MANAGEMET Lecturers: Nguyen Thuy Linh Bui Thi Thu Trang Group: CLASSROOM:22134ENTI1011 Ha Noi, 18/11/2022 CONTENTS I Introduction (Nguyễn Thị Thủy) II Body What is time management? (Nguyễn Thị Thủy) What are benefits of time management? (Hà Thị Lan Anh) Effects of Poor Time Management (Phạm Thu Hằng) .5 How to manage time effectively ? ( Vũ Ngọc Ánh & Nguyễn Nhật Khánh) .7 How for students to balance their time between studying and working (Ngô Thị Trinh) Example of a certain celebrity's time schedule (Ngơ Bích Ngọc) .9 III Coclusion 10 REFERENCES .12 MEMBERS Name Student code Task Mark Hà Thị Lan Anh 20D160141 Benefits of time management A Vũ Ngọc Ánh 20D160005 Ways to manage time effectively B Phạm Thu Hằng 20D160015 Consequences of poor time management A Nguyễn Nhật Khánh 20D160303 Ways to manage time effectively B Ngơ Bích Ngọc 20D160244 Example& B Nguyễn Thị Thủy 20D160259 Introduce & definition B Ngô Thị Trinh 20D160054 Work-study balance B I Introduction (Nguyễn Thị Thủy) Crystal Paine once said: “If you want to be more productive, you need to become the master of your minutes.” That’s right, we have too much to but there is less time We understand that time is infinite but everyone’s time fund is limited Time is something that you can lose and never get back People are always wishing they had more hours available during the day The solution to this common problem is easier than one might realize With a few minor adjustments to how you utilize your time, you can change how you manage your time Proper time management is something that can change your life on a fundamental basis for the better In other words, people who with time management are good at getting on and doing things They are also, however, better at prioritizing, and working out what needs doing and then discarding the other things They can this because they understand time management After that, Group one has chosen the topic “Time management” to analyze and find ways to manage time well II Body What is time management? (Nguyễn Thị Thủy) “Time management” is the process of organizing and planning how to divide your time between specific activities Good time management enables you to work smarter – not harder – so that you get more done in less time, even when time is tight and pressures are high Failing to manage your time damages your effectiveness and causes stress What are benefits of time management? (Hà Thị Lan Anh) Time management in the workplace is a skill that can benefit any employee By learning how to manage your time, you can improve your work life, increase your productivity, lower your stress and build a positive work-life balance In this article, we define what time management is and explore the different benefits it offers Decreased stress Making and following a task schedule reduces anxiety As you check off items on your “to-do” list, you can see that you are making tangible progress This helps you avoid feeling stressed out with worry about whether you’re getting things done More time and more energy for free time Good time management gives you extra time to spend in your daily life People who can time-manage effectively enjoy having more time to spend on hobbies or other personal pursuits Effective time management strategies let you know when a task will be completed, reducing the amount of energy you might spend worrying whether you can finish all of your work for the day Instead, you can plan time for a break from your usual routine Because time management allows you to plan when your work will be finished before you start it, you can save energy for your free time More opportunities Managing time well leads to more opportunities and less time wasted on trivial activities Good time management skills are key qualities that employers look for The ability to prioritize and schedule work is extremely desirable for any organization Ability to realize goals Individuals who practice good time management are able to better achieve goals and objectives, and so in a shorter length of time More confidence Practicing time management can boost your confidence through positive selfreinforcement When you complete a schedule of tasks or a small list of goals every day, you can feel satisfied by accomplishing tasks and become more confident in your working abilities When work is going well, you can feel more fulfilled by the work you complete because doing each task feels like accomplishing a goal Better workplace relationship Time management can help you build workplace relationships If you manage your time well, others will know they can rely on you and might even develop their own time management skills If everyone in an office practices time management and maintains effective communication, there will likely be fewer opportunities for workplace conflicts In addtion, good time management also has other benefits such as: improved focus; streamlined decision-making; improved quality of work;… Effects of Poor Time Management (Phạm Thu Hằng) From the part 2, we can see that good time management skills can bring a lot of positive outcomes In contrast, poor time management can have adverse effects on individuals and their organizations In this part, I will focus on its impacts on work/study performance, health and relationships * Effects of Poor Time Management on Work/Study Performance ● Missed deadlines: - Delays in deadlines might result from poor time management For beginners, they could find it difficult to recall upcoming deadlines or their respective due dates Deadlines that are missed may also result from not knowing what to prioritize - Over time, missing deadlines or running late to meetings leads one to be labeled unreliable and ineffective at study and work ● Disappointing Performance - The work will always be rushed, of little value, and of bad quality if one constantly misses deadlines or works hastily to fulfill them Always missing deadlines means having a large backlog of work waiting for them As a result, their workflow is slowed down, which reduces productivity - Many studies have shown that those who manage their time effectively are more successful and productive than those who not People with bad time management habits frequently neglect their duties and fail to take care of themselves, which negatively impacts their productivity at work and in their business * Effects of Poor Time Management on Health ● Stress and Anxiety One may feel nervous due to impending deadlines and unfulfilled work targets As the pressure keeps on increasing, it causes additional suffering and unfavorable outcomes Depression may result from this unhappiness and imbalance in your life, especially if one believes they never have enough time off to relax or decompress ● Lack of sleep - An adult needs 7-9 hours of sleep per night on average However, many people receive less, often much less The primary cause of this issue is poor time management When there are so many outside distractions and so much on their plate, it is quite difficult for them to get enough sleep - A report suggests that sleep deprivation could be just as severe as alcohol impairment and may also lead to other health issues * Effects of Poor Time Management on Relationships ● Unsatisfied family life - When one is behind at work, stressed out, and tired, it can greatly affect their relationships at home Many people work long hours so they not even go home and deal with issues at home They choose work instead of spending quality time with their loved ones They don't engage in family activities or are constantly late, forget important dates, and have no time for hobbies, conversations, or time together ● Problematic Social Relationship - In relationships with co-workers: The entire group may suffer if something is not completed on time The delay of one individual may cause the delay of another, and so on Knock-ons will put strain on relationships within the team, making it even more difficult to complete tasks Negative behavior can also result from stress and tension, and this swiftly spreads to other people - In other relationships: It is simple to lose touch with people around when one has a busy schedule In other words, they allow the routine activities of life to dominate their attention and effort Many people are too busy trying to complete everything on their todo list to spend time to strengthen and widen their network How to manage time effectively ? ( Vũ Ngọc Ánh & Nguyễn Nhật Khánh) VŨ NGỌC ÁNH Proper time management can be one of the hardest things for a person to achieve These tips should help you get started in the right direction - Your first step every day should be to draw up a time-table for everything you want to accomplish, and make estimates on how long it’s going to take you to finish each step Start your day with your most important job If you that first, you’ll feel better for the rest of the day, knowing you don’t have to worry about it anymore And plus, your mind is freshest in the morning; it’s a good idea to take advantage of that End your day with something fun Maybe watch a movie, or play a video game, or read a fiction book you enjoy - Note-taking : Taking notes and keeping documents up to date are important when managing time and tasks Following outdated guidelines, for instance, could slow you down or cause you to have to redo some of your work - Focus on the things that really matter: Once you have your to-do list in hand, the next equally important skill is to prioritize them for time management Consider the urgency, difficulty, and value of the job Take the time to focus on what's important first, and you'll be able to enjoy the rest of the day A report that needs to be submitted by tomorrow is of course more important than scrolling through Facebook or Instagram or going out for a beer with coworkers Prioritize the things that bring high value and most importantly, don't forget to take note of the timelines and complete them ahead of time NGUYỄN NHẬT KHÁNH Here are some helpful ways I have learned to take control of time: Firstly, use Software Tools for Time Management because technology is more sophisticated at managing time Software tools can help aid in your time management efforts, and there are plenty of calendars and time-tracking devices available to help you manage time effectively, help you make lists, keep track of your daily tasks and help you focus more while doing a job, avoiding distractions For many apps, the advanced functions of the paid versions can also give you added control and a better user experience Second, start with your most important tasks Do your most important tasks in the morning All those stressful tasks, the big bulk of your work, the hardest tasks – them in the morning The reason is simple You have the most energy in the morning, so you will be able to tackle the tasks efficiently and competently Plus, the feeling of accomplishment at getting the most important stuff done first will make the rest of the day that much better Third, avoid perfection Don't let the perfect be the enemy of the good Avoid overanalyzing everything you That doesn't mean being careless, however Do your best – always But perfection can drag you down, so don't think about it Once you've finished a task and given it your best, you have to move on Forth, group related tasks together Rather than starting at the top of your list and working your way down, take a few minutes and review the entire list Then batch similar tasks together You may have categories like phone calls, finances, networking, paperwork, or creative activities By grouping activities together that are similar in nature, your brain does not have to jump from one type of thinking to another The transitions become smoother You gain momentum as you perform related tasks, and in some instances actually speed up! Fifth, look at the day ahead: Each night, take a look at what is on task for the upcoming day This allows you to be prepared, choose your clothes for the day ahead, and notice conflicts that may have arisen ahead of time so things can be canceled or adjusted ahead of time How for students to balance their time between studying and working (Ngô Thị Trinh) For some students, in addition to studying at the lecture hall, working part-time is also a very interesting experience of student life To be able to balance the time between study and work, students need to pay attention to some important issues as follows: Determine priority With each different stage, your priority in life will be different Setting priorities is quite important if you want to manage your time well To determine this factor, you need to understand clearly: what you need and what your goals are when it comes to that parttime job For most students, studying is considered a top priority Part-time jobs will supplement your studies, lead to social experiences, improve skills, and earn extra income for you If possible, schedule your work hours according to your school schedule Find the right job You can look for specialized jobs, or popular jobs for students such as: serving, bartending, depending on the purpose of working part-time To be able to balance study and part-time work, flexible time jobs will be suitable for students because you can choose a work schedule that suits your schedule and activities In addition, the working location is also a factor to consider: close to home, close to school, so that it can be convenient for commuting, arrange a more reasonable time Learning methods Sometimes, you won't be able to bring the two together To reduce the pressure on you, but still be effective, find the study method that works best for you With service jobs, you can completely think about your exercises in your free time while working, or spend a fixed time in the week to solve assignments, prepare presentations, In addition, creating connections with friends in class is also a way for you to grasp information faster, supplement learning materials, Use your time effectively Organizing tasks and activities during the week effectively will help you not fall into a state of suffocation because of the backlog of too many things to You need to be proactive with the work you can prepare in advance, which will limit the exhaustion of "gray matter" and spirit Good time management is an essential skill, plan things to and arrange a reasonable timeline to and rest Take care of yourself No one will be able to fulfill their goals and work well without health and positive spirit Take time to take care of yourself Participating in healthy recreational activities, improving your health, and spending time with family and friends are ways for you to "wind up" yourself Take good care of yourself to relieve fatigue and stress, keep your spirits up to complete your goals Balancing study and part-time work will help you gain more practical knowledge and expand career opportunities Don't let your goals get in the way of your choices Example of a certain celebrity's time schedule (Ngơ Bích Ngọc) We probably know that the rich and famous certain thing to remain rich, but we may not know that they more to maintain work and life balance The simple thing they is to track their time and judiciously use it Many of the greatest minds and most infamous people in business and history got to where they did by developing habits and following very specific daily schedules (sometimes even down to the minute) In the infographic below, we’re highlighting a schedulesand giving you an inside look at how famous person typically spend their day We hope these schedule inspire you to create a consistent daily schedule that helps you boost productivity and get ahead in your personal life or career Take a look: a, Who is he? Barack Hussein Obama is an American politician who served as the 44th president of the United States from 2009 to 2017 A member of the Democratic Party, he was the first African-American president of the United States b, Daily schedule Through the above schedule, it is clear that at 6:45 am, he wakes up, works out, reads the newspaper, and spend time with his family before starting work From am to 4:30 pm is the time that he works At 6:30, he had dinner with his family At 8:30 p.m, he continued his work, and until 12:30 p.m was the end of his day It's clear that Mr Obama is a president, and everyone knows that his work will be a lot It will seem like he will be full of schedule all day But through a reasonable arrangement and management of time, Mr Obama can still sleep for more than hours and has time for exercise to have a healthy body He also has time for reading newspapers to get important information And especially, he was able to spend time with his family III Coclusion Time management is an important issue, and it greatly affects your life If you want to be successful in whatever you’re doing, you’re going to need to be able to manage your time effectively There’s only one thing more precious than our time and that’s who we spend it on "Yesterday is gone Tomorrow has not yet come We have only today Let us begin" - Mother Teresa 10 REFERENCES https://www.indeed.com/career-advice/career-development/benefits-of-timemanagement https://wheniwork.com https://www.linkedin.com 11 16 effects of poor time management (Backed by science) (2021, October 30) Y Samphy https://www.ysamphy.com/effects-of-poor-time-management/ Anna Windermere (n.d.) How can poor time management skills cause conflicts in a company? Small Business - Chron.com https://smallbusiness.chron.com/can-poor-timemanagement-skills-cause-conflicts-company-57118.html CATHERINE (2016, April 13) What are the effects of poor time management? Magoosh Company Blog https://magoosh.com/blog/what-are-the-effects-of-poor-timemanagement/ 12