The importing process of automobile spare part by sea mode at redblack logistics company

THE IMPORTING PROCESS OF AUTOMOBILE SPARE PART BY SEA MODE AT REDBLACK LOGISTICS COMPANY Here is where our presentation begins AGENDA ABOUT COMPANY DELIVERY PROCESS EVALUATION AND SUGGESTION CONCLUSION 01 02 03 04 OVERVIEW • Name: RedBlack Trading and Service Co., Ltd • Abbreviated name: YV CO., LTD , LTD • Transaction name in English: REDBLACK TRADING - SERVICE CO., LTD • Address: 58 Street 48, 21st Century Residential Area, Binh Trung Tay Ward, Thu Duc City, Ho Chi Minh City, Vietnam Male • Legal representative : LE NGOC DUNG • Tax code: 0303536738 • Operation date: 11/01/2004 • Phone: 08-37437617 • Fax: 08-37437619 • Email: service@vnforwarding.com • Website: www.vnforwarding.com • Type of business: Private • Charter capital: VND 6,000,000,000 FORMATION AND DEVELOPMENT PROCESS RedBlack Trading - Service Co., Ltd has established and become a Customs agent with the main business is customs declaration, forwarding, transportation of import and export goods from 2004 to the present time 2004 With the development of an increasingly modern society, the trade of goods between countries became more bustling Since then, the "Logistics" industry has been introduced into Vietnam and has become popular It is economic and commercial development Has a large amount of experience in Customs declaration, forwarding, transportation loading import and export goods OUR HISTORY The company's potential customers are Truong Long Technology and Automotive JSC Toyota Vietnam Co., Ltd AND STILL GOING STRONG! Dai A Import Export Trading Co., Ltd FCL cargo: 120 Containers/month World Auto Co., Ltd LCL cargo: 60 Lot/month Air cargo: 110 Lot/month CBU cargo: 110 CBU/month Al Naboodah International Vietnam Co., Ltd FIELD OF OPERATION TRANSPORTATION Sea and air transportation (professional in the field of import procedures for cars and motorbikes) Transporting full container cargo (FCL) for export and import Transporting retail goods (LCL) for export and import Domestic by specialized vehicles TRADE IN SERVICES Customs clearance agency services Freight forwarding service Commercial business ORGANIZATIONAL STRUCTURE  DIRECT OR Sales Departme nt Delivery Room HR Departme nt Accountin Documenta ry g departmen Department t PERSONAL SITUATIONS Qualification  Number of University  College  Professional Intermediate  Table 1.1 Personnel situation of RedBlack Trading - Service Co., Ltd 2021 (Source: Administration and Personnel Department)  Figure 1.4 : Qualification structure chart human resources in 2021 SERVICE STRUCTURE     Services  2019  Revenue  2020  2021 Proportion         (%)   Revenue  Proportion         (%)  Revenu e Proportion         (%)  LCL Goods    3,521 20,02  3,284  17,02 3,33  16,7 FCL Goods  8,585 49,25 9,87  51,2 10,3  51,6 3,425  19.65  4,445  23,1  4,671  23,4 Other services  1,901  10.9  1,692  8,68  1,661  8,3 Total  REVENUE 17,432  100  19,291  100  19,972  100 Customs services Table 1.2 Service structure of the company from 2019-2021  Unit: million VND SERVICE STRUCTUR Figure 1.5 Service structure chart at RedBlack Trading - Service Co., Ltd from 2019-2021 Negotiation and conclusion of service contracts Customs forwarding agent : Yen Viet Trading – Service Co., Ltd Customer : Truong Long Automobile and Engineering Joint Stock Company (Address : Lot No 46, Street No 3, Tan Tao Industrial Park, Tan Tao A Ward, Binh Tan District, Ho Chi Minh City) The information to check in detail is as follows: • • • • • • • Sales contract Note: 100% is new, made in Import Edition in 2021 Commercial Invoice Packing list Sea waybill Certificate of Origin (C / O ) Arrival notice Obtain and check customer documents The set of documents received by RedBlack Trading – Service Co., Ltd is as follows :  Commercial Contract : LKME-21-1787  Commercial Invoice : LKME-21-1787  Detailed packing slip  Seaway Bill : ONEYTYOBL6238900  Certificate of origin of goods (C / O)  Incoming notifications ELECTRONIC CUSTOMS CLEARANCE The importer is required to declare the current status of the goods on the import declaration based on the documents provided by the exporter such as: Sea waybill, Invoice, Detail Packing List , paper certificate of origin of goods (C / O) Customer news on the system includes the following items : Tax code: 0301384695 VND Company Name : TRUONG LONG AUTOMOBILE AND ENGINEERING JOINT STOCK COMPANY Address: Lot 46, Street No 3, Tan Tao Industrial Park, Tan Tao A Ward, Binh Tan District, Ho Chi Minh City Tel: 08.35889111 For electronic customs declaration : + Refer to https://www.customs.gov.vn address + The procedures for registering to participate in the VNACCS system OBTAINING E-DO (DELIVERY ORDER) E-DO via email Truong Long Automobile and Engineering Joint Stock Company will work directly and pay the service fees for ONE shipping company When the shipping line confirms that the fees have been paid, Truong Long Automobile and Engineering Joint Stock Company will receive an E-DO (delivery order) and then send the delivery order via email to Trading Co., Ltd – Yen Viet service for the company to continue to receive goods CUSTOMS PROCEDURES Customs documents include: Import customs declaration: (original) Contract: (original) Bill of Lading: (original) Commercial invoice: (original) Packing slip: (original) Paper of payment to the State budget: (original copy) • Open customs declarations • Check detailed profile • Get the customs clearance declaration PROCESS OF RECEIVING CONTAINERS BY E-DO 01 Register a business account Log in to Eport 02 Declare eport - Receive cont from the port 03 04 Authenticate PROCESS OF RECEIVING CONTAINERS BY E-DO 01 Register a business account Log in to Eport 02 Declare eport - Receive cont from the port 03 04 Authenticate 05 Declare the declaration number 06 Declare the transport unit / Number of vehicles receiving cont Payment Gate in After the driver has finished receiving the goods , the Port Gate department has stopped 07 08 09 STEP • Print the EIR for customers • Receiving goods and taking containers out of the port • Return empty containers at the port indicated on the EIR DELIVERY TO SHIPPERS After completing the procedure , the driver will transport the goods to the buyer's own warehouse , he will cut the seal to open the cont and withdraw the goods DECLARATION OF DELIVERY OF EMPTY CONTAINERS TO PORTS WITH E-DO: When emptying the container, the declarant is required to enter all the following information : • Booking number • Ship/number • Destination port When the above information is available , the system will automatically display the date of exemptions, the date of applying of the container SETTLEMENT AND RECORD KEEPING The set of documents for customers includes: • Customs clearance : import declaration + customs stamped declaration barcode • Value-added invoices for service fees • Set of documents (1 original sent back to customer , copy to Company ) • Debt Note (1 copy for customers , copy for the company ) then the Director signs and stamps Once the documents have been checked , the voucher staff copies the documents to save in the Company's archives, When the voucher department and the accounting department have completed the record keeping and settlement , the forwarder brings the set of documents and debt sheet to Truong Long Automobile and Engineering Joint Stock Company to receive payment by cash payment or bank transfer By this time , the duties of the forwarder have been completed REVIEW THE DELIVERY PROCESS Strengths • Exchanging information and solving problems is quick and easy • The import procedures are carried out quickly and accurately and handle arises in a timely manner • Reduce the workload for employees Opportunities • The government’s policy reducing 50% of advance fees for assembled vehicles together • with reduced import tax rates leading to a large increase in the number of imported items Weak • Easy to lead to an insufficient number of employees handling goods • The saving of records and documents has many shortcomings and mistakes • There are many obstacles in the process of customs clearance and inspection of goods Threats • Fluctuations in costs by market have not been predicted • Employees are overloaded with work when it comes to peak times • The company has a large number of customers • A number of regulations, circulars make it difficult for the Company to update , apply SOLUTI ONS UPDATE AND DISSEMINATE LEGAL DOCUMENT The company needs to always update and disseminate legal documents related to import and export activities, changes of state policies, the latest customs rules to help employees access quickly, minimize costs , save time when application the changes HAVE A GOOD REMUNERATION POLICY , SALARY AND BONUS EXPAND TRANSACTION RELATIONSHIPS WITH INTERNATIONAL FORWARDING ORGANIZATIONS: It is necessary to expand transaction relationships with international forwarding organizations, promote marketing to find new markets, focus on markets such as Europe Have a good remuneration policy , salary and bonus in accordance with employee capacity Develop a clear and specific reward regime , make a table of achievements and have specific rewards in each quarter for the departments to operate effectively, encourage the spirit of doing the active work of employees SOLUTI ONS PLAN THE DEVELOPMENT OF DEPARTMENTS QUARTERLY TO PROMOTE WORKING EFFICIENCY: Plan the development of departments quarterly to promote working efficiency, help employees orient their work and accelerate the company's revenue results THE COMPANY MUST REGULARLY UPDATE THE TRAIN RATES AS WELL AS SERVICE PRICES The company must regularly update the train rates as well as service prices of other companies and therefore form the service price more suitable for the fierce competition environment for this type of service in the near future THANKS Does anyone have any questions? CREDITS: This presentation template was created by Slidesgo, including icons by Flaticon, and infographics & images by Freepik Please keep this slide for attribution ... THE COMPANY MUST REGULARLY UPDATE THE TRAIN RATES AS WELL AS SERVICE PRICES The company must regularly update the train rates as well as service prices of other companies and therefore form the. .. • The company has a large number of customers • A number of regulations, circulars make it difficult for the Company to update , apply SOLUTI ONS UPDATE AND DISSEMINATE LEGAL DOCUMENT The company. .. automatically display the date of exemptions, the date of applying of the container SETTLEMENT AND RECORD KEEPING The set of documents for customers includes: • Customs clearance : import declaration