Special Events Contingency Planning Job Aids Manual potx

Special Events Contingency Planning Job Aids Manual March 2005 FEMA IS-15: Special Events Contingency Planning Job Aids Manual March 2005 Page i TABLE OF CONTENTS Acknowledgements 1 Introduction Preface 1 Background 2 Scope 3 Synopsis 4 Chapter Overviews 4 Chapter 1: Pre-Event Planning Introduction 1-1 Definition of Special Event and Mass Gathering 1-1 Planning Meetings for Special Events/Mass Gatherings 1-2 The Planning Process 1-3 State and Federal Roles in Terrorism Incident Prevention 1-4 Crowd Types 1-9 Crowd Composition 1-10 Crowd Catalysts 1-11 Critical Crowd Densities 1-11 Crowd Throughput Capacities 1-12 Chapter 2: Event Operational Considerations Introduction 2-1 Hazard Analysis 2-1 Contingency Plans 2-4 Structural Matters 2-5 High-Profile/Controversial Events 2-9 Spectator Management and Crowd Control 2-10 Traffic and Transportation 2-16 Public Health 2-21 Medical Care 2-34 Guide to the Provision of Medical Aid 2-40 Environmental Concerns 2-44 Aircraft 2-46 Camping 2-46 Hazardous Materials (HazMat) 2-47 Chemical, Biological, Radiological, Nuclear, Explosive (CBRNE) 2-48 Chemical 2-49 Biological 2-50 Radiological 2-50 Nuclear 2-50 IS-15: Special Events Contingency Planning Job Aids Manual Page ii March 2005 TABLE OF CONTENTS (CONTINUED) Chapter 2: Event Operational Considerations (Continued) Explosives 2-51 Electrical Utility Coordination Requirements 2-54 Fire Safety 2-54 Communications Systems 2-55 Rumor Control 2-57 Occupational Health and Safety 2-57 Alcohol, Drugs, and Weapons 2-58 Security 2-59 Lost-Child and “Meet Me” Locations 2-62 Information Center 2-63 Plan for “Murphy’s Law” 2-63 Chapter 3: Incident Command and Control Introduction 3-1 Incident Command System (ICS) 3-1 Roles and Expectation 3-4 Incidents Occurring During a Special Event 3-9 Transfer of Command 3-10 Unified Command 3-11 Unified Command Organization 3-12 Multi-agency Coordination Systems 3-13 Public Information Systems 3-16 Federal and State Resources 3-23 Chapter 4: Additional Planning Considerations for Specific Events Introduction 4-1 Power Boat Races and Similar Aquatic Events 4-1 Automobile and Similar Races 4-2 Air Shows and Displays 4-5 Fireworks and Pyrotechnics 4-6 Laser Displays 4-7 Spontaneous Events 4-7 Events Involving Pre-Teen and Early Teen Audiences 4-8 IS-15: Special Events Contingency Planning Job Aids Manual March 2005 Page iii TABLE OF CONTENTS (CONTINUED) Chapter 5: Post-Event Actions Introduction 5-1 Demobilization 5-1 Post-Event Analysis Meeting 5-1 After-Action Report 5-2 Appendix A: Job Aids Appendix B: References and Bibliography Appendix C: Glossary of Terms IS-15: Special Events Contingency Planning Job Aids Manual March 2005 Page 1 ACKNOWLEDGEMENTS The following agencies are gratefully acknowledged for their input to this manual: Federal Emergency Management Agency FEMA National Fire Academy Virginia Department of Health New York State Police City of Keene Police Department, New Hampshire Sarasota Fire Department, Florida Washington, DC Fire and EMS Department Miami-Dade Office of Emergency Management, Fire-Rescue Department, Florida Cabin John Park Volunteer Fire Department, Maryland Marion County Emergency Management, Indiana Massachusetts Emergency Management Agency Weber County Emergency Management, Utah Washington D.C. Office of Emergency Preparedness Utah Division of Comprehensive Emergency Management Columbia South Carolina Public Works American Public Works Association Acknowledgement is also made of the manual, Safe and Healthy Mass Gatherings: A Health, Medical and Safety Planning Manual for Public Events, prepared by Emergency Management Australia, and of the paper, Emergency Preparedness Guidelines for Mass, Crowd-Intensive Events, prepared for Emergency Preparedness Canada by James A. Hanna, M. SC. I NTRODUCTION [...]... careful planning, however The title of this manual is Special Events Contingency Planning What do we mean by contingency planning and where do we start? What distinguishes this level of planning from traditional public safety planning? March 2005 Page 1-1 IS-15: Special Events Contingency Planning Job Aids Manual DEFINITION OF SPECIAL EVENT AND MASS GATHERING (CONTINUED) The first concern with contingency. .. Pre-Event Planning Matrix is included on pages A-1 through A-3 of Appendix A: Job Aids A Special Event Planning Checklist is included on pages A-4 through A-8 of Appendix A: Job Aids Page 1-4 March 2005 IS-15: Special Events Contingency Planning Job Aids Manual PROMOTER/SPONSOR(S) The promoter or sponsor must be involved in all of the planning phases to ensure a successful event Often, the promoter is interested... the importance of an After-Action Report Appendix A contains job aids to assist in the planning process Appendix B contains references and a bibliography Appendix C contains a glossary of terms Page 4 March 2005 CHAPTER 1: PRE-EVENT PLANNING IS-15: Special Events Contingency Planning Job Aids Manual INTRODUCTION Planning any event is difficult Planning for the potential risks and hazards associated with... Authority Checklist is included on pages A-22 through A-32 of Appendix A: Job Aids March 2005 Page 1-5 IS-15: Special Events Contingency Planning Job Aids Manual LEGAL ISSUES Some form of legislation usually governs or restricts public events or aspects of them Some events, particularly extremely large or high-impact events, require special State or local legislation Local ordinances provide health and...IS-15: Special Events Contingency Planning Job Aids Manual PREFACE The purpose of this manual is the prevention of injury, suffering, or death that may occur as a result of poor planning or preventable incidents at public events This manual is intended to provide guidance for the management of risks associated with conducting events that involve mass gatherings of people... aspects of planning and for the necessary permits and licenses required March 2005 Page 1 IS-15: Special Events Contingency Planning Job Aids Manual BACKGROUND Throughout the United States, at any given time of year, there are festivals, concerts, fairs, sporting events, and many other large and small events that gather or have the potential to gather large crowds Under normal conditions, these events. .. used to manage large events effectively As such, event planners should consider using ICS throughout the planning process It seems logical that the Incident Commander should be a representative of the lead agency It also seems logical that this representative should lead the planning team or committee Page 1-2 March 2005 IS-15: Special Events Contingency Planning Job Aids Manual PLANNING TEAM IDENTIFICATION... that they address health, safety and security issues for the event March 2005 Page 3 IS-15: Special Events Contingency Planning Job Aids Manual SYNOPSIS This manual covers a number of major areas, which either singularly of collectively, have historically exacerbated the problems inherent in mass crowd-intensive events These areas include such aspects as physical layouts (including site, structures, and... community’s special event requires additional planning, preparedness, and mitigation efforts of local emergency response and public safety agencies The focus group then defined a mass gathering as a subset of a special event Mass gatherings are usually found at special events that attract large numbers of spectators or participants Both special events and mass gatherings require the kind of additional planning. .. representatives from neighboring jurisdictions, to coordinate mutual aid needs March 2005 Page 1-3 IS-15: Special Events Contingency Planning Job Aids Manual TEAM APPROACH (CONTINUED) State and/or Federal representatives, as appropriate Representatives of private-sector organizations, as necessary A team approach to planning offers many advantages, including: A Sense of Ownership – The plan is more likely to be . Special Events Contingency Planning Job Aids Manual March 2005 FEMA IS-15: Special Events Contingency Planning Job Aids Manual March 2005 Page. C HAPTER 1: PRE-EVENT PLANNING IS-15: Special Events Contingency Planning Job Aids Manual March 2005 Page 1-1 INTRODUCTION Planning any event is difficult. Planning for the potential. Report 5-2 Appendix A: Job Aids Appendix B: References and Bibliography Appendix C: Glossary of Terms IS-15: Special Events Contingency Planning Job Aids Manual March 2005 Page