THE VISIBOOKS GUIDE TO ACCESS 2003 docx

[...]... columns the same way The table should now look like this: 18 button DATABASE BASICS 6 On the Menu Bar, click File, then Save 7 When the Save As window appears, type: Friends of Mine in the Table Name box 8 Click the button DATABASE BASICS 19 9 When the alert window that reads There is no primary key defined appears, click the button Access will insert an ID field the Key field—in the table: The key... DATABASE BASICS 3 When the Form Wizard window appears, click the button DATABASE BASICS 29 All the table fields should be added to the form: 4 30 Click the DATABASE BASICS button 5 When the next screen appears, leave Columnar selected, then click the button DATABASE BASICS 31 6 When the next screen appears, make sure Standard is selected, then click the 32 DATABASE BASICS button 7 When the last screen appears,... Click in the box under the First Name column header 2 Type: Elvis 3 Press the TAB key on your keyboard The table should now look like this: 4 Type: Presley then press the TAB key 5 Type: Baltimore then press TAB DATABASE BASICS 21 6 Type: 21212 then press TAB 7 Type: 4105551212 then press TAB The table should now look like this: Tip: Notice how the cursor in the row selector has moved down to the second... until the cursor moves down to a new record Record number 1 is saved and complete 24 DATABASE BASICS Move fields 1 Click the Phone Number column heading The entire column should be selected 2 Place the cursor on the Phone Number column heading Then drag the column so the cursor rests between the Last Name and City columns 3 When you see a thick black line between the two columns, release the mouse button... two columns, release the mouse button The Phone Number column should now rest between the Last Name and City columns: DATABASE BASICS 25 4 On the Menu Bar, click File, then Close 5 When prompted to save the changes to the table layout, click the button 26 DATABASE BASICS The Friends database window should now look like this: DATABASE BASICS 27 Create forms 1 2 28 In the Objects list, click Forms Double-click... Phone Number then press ENTER The table should now look like this: 16 DATABASE BASICS Delete unused fields 1 Right-click the Field6 column header 2 When the menu appears, click Delete Column DATABASE BASICS 17 3 When the alert window appears, click the 4 Right-click the Field7 column header button When the menu appears, click Delete Column When the alert window appears, click the 5 Delete the Field8,... When you move on to a new record, Access automatically saves the previous record 22 DATABASE BASICS Add new fields 1 Right-click the Zip column heading 2 When the menu appears, click Insert Column The table should now look like this, with a new blank field: 3 Double-click the column heading and type: State 4 Press the ENTER key DATABASE BASICS 23 5 Click inside the new State field for the first record... field—in the table: The key field 10 When the alert window popped up, and you clicked the Yes button, Access added the ID field to the table The ID field is now the table’s primary key, or key field That means it can’t contain any duplicates Every table should have a key field For example, if a hospital keeps a database, each patient can have a unique ID number in the key field That way, if it has more...7 Click the button The window for the Friends database should open: 8 DATABASE BASICS Identify database elements Elements of databases A database stores information in an organized way, and makes it easy to get information in and out Tables store data within the database Forms make it easy to put data into tables Queries pull out specific data Reports put... 3 Press the ENTER key on your keyboard The column header should look like this: 14 DATABASE BASICS 4 Double-click the Field2 column header 5 Type: Last Name It should look like this: 6 Press the ENTER key on your keyboard 7 Double-click the Field3 column header, type: City then press ENTER DATABASE BASICS 15 8 Double-click the Field4 column header, type: Zip then press ENTER 9 Double-click the Field5 . it appears in the Save in drop-down list. Then click the icon. DATABASE BASICS 6 5. Double-click the Practice Access Files folder. It should appear in the Save in box A database stores information in an organized way, and makes it easy to get information in and out. Tables store data within the database. Forms make it easy to put data into tables BASICS 5 4. When the File New Database window appears, create a new folder in the My Documents folder called Practice Access Files. Tip: To create a new folder, double-click the My Documents