microsoft office publisher 2007 for dummies

by Jim McCarter and Jacqui Salerno Mabin Publisher 2007 FOR DUMmIES ‰ Microsoft ® Office 01_184967 ffirs.qxp 11/19/07 11:57 PM Page iii Microsoft ® Office Publisher 2007 For Dummies ® Published by Wiley Publishing, Inc. 111 River Street Hoboken, NJ 07030-5774 www.wiley.com Copyright © 2008 by Wiley Publishing, Inc., Indianapolis, Indiana Published by Wiley Publishing, Inc., Indianapolis, Indiana Published simultaneously in Canada No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permit- ted under Sections 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the Publisher, or authorization through payment of the appropriate per-copy fee to the Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA 01923, (978) 750-8400, fax (978) 646-8600. Requests to the Publisher for permission should be addressed to the Legal Department, Wiley Publishing, Inc., 10475 Crosspoint Blvd., Indianapolis, IN 46256, (317) 572-3447, fax (317) 572-4355, or online at http://www.wiley.com/go/permissions. Trademarks: Wiley, the Wiley Publishing logo, For Dummies, the Dummies Man logo, A Reference for the Rest of Us!, The Dummies Way, Dummies Daily, The Fun and Easy Way, Dummies.com, and related trade dress are trademarks or registered trademarks of John Wiley & Sons, Inc. and/or its affiliates in the United States and other countries, and may not be used without written permission. Microsoft is a registered trademark of Microsoft Corporation in the United States and/or other countries. All other trademarks are the property of their respective owners. Wiley Publishing, Inc., is not associated with any product or vendor mentioned in this book. 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Library of Congress Control Number: 2007941223 ISBN: 978-0-470-18496-7 Manufactured in the United States of America 10 9 8 7 6 5 4 3 2 1 01_184967 ffirs.qxp 11/19/07 11:57 PM Page iv About the Authors Jim McCarter attended Webster University in Vienna, Austria, where he minored in foreign languages and graduated with a bachelor’s degree in computer studies. There he also launched his career as a computer consul- tant, which spanned more than 18 years. Jim has authored several books and served as technical reviewer for more than 80 books. He now works as a project manager in the field of wireless communications. Jim lives in Greenfield, Indiana, with his wife, Kathy, and two children, Rebecca and James. He spends his free spare time (there is no such thing as free time) learning and teaching taekwondo at Indianapolis ATA Black Belt Academy with his family, geocaching with his children, and being humbled by his son at just about any video game you care to mention. Jacqui Salerno Mabin lives in the Seattle area with her husband, Jay and their dog, Marley. After graduating from the University of Illinois, Chicago, with a Bachelor’s degree in English, Jacqui worked as a copy editor for a local newspaper. Later, she filled several roles with a startup software company, working as a software tester and technical writer, creating the user manuals for their document storage solution software. Currently, she is a software development test engineer with a deep interest in Microsoft Publisher 2007 software. 01_184967 ffirs.qxp 11/19/07 11:57 PM Page v 01_184967 ffirs.qxp 11/19/07 11:57 PM Page vi Authors’ Acknowledgments Jim: I want to acknowledge the efforts of the many people who made this book possible. In particular, thanks to Kyle Looper, for giving me the opportunity to write this book, and to Paul Levesque, for taking my random jumble of thoughts, words, and phrases and turning them into a real book. A special thanks to Ric Caldwell for allowing me the flexibility in my schedule to take on this project. Jacqui: Working on this book has been very exciting and I especially thank Kyle Looper and Paul Levesque for taking a chance on a relatively untested writer. I also want to thank my managers and colleagues at my ‘day job’ for their support and for giving me time to contribute to this book. Thanks also to Tony (my dad) and Toni (my sister), to my husband Jay and to my step-daughters, Nicole and Tia, just for being who they are. 01_184967 ffirs.qxp 11/19/07 11:57 PM Page vii Publisher’s Acknowledgments We’re proud of this book; please send us your comments through our online registration form located at www.dummies.com/register/. Some of the people who helped bring this book to market include the following: Acquisitions and Editorial Senior Project Editor: Paul Levesque Acquisitions Editor: Kyle Looper Copy Editor: Rebecca Whitney Technical Editors: JoAnn Paules and Jacqui Salerno Editorial Manager: Leah Cameron Editorial Assistant: Amanda Foxworth Sr. Editorial Assistant: Cherie Case Cartoons: Rich Tennant ( www.the5thwave.com) Composition Services Project Coordinator: Erin Smith Layout and Graphics: Jonelle Burns, Reuben W. Davis, Barbara Moore, Ronald Terry, Alissa D. Walker, Christine Williams Proofreader: Toni Settle Indexer: Broccoli Information Management Anniversary Logo Design: Richard Pacifico Publishing and Editorial for Technology Dummies Richard Swadley, Vice President and Executive Group Publisher Andy Cummings, Vice President and Publisher Mary Bednarek, Executive Acquisitions Director Mary C. Corder, Editorial Director Publishing for Consumer Dummies Diane Graves Steele, Vice President and Publisher Joyce Pepple, Acquisitions Director Composition Services Gerry Fahey, Vice President of Production Services Debbie Stailey, Director of Composition Services 01_184967 ffirs.qxp 11/19/07 11:57 PM Page viii Contents at a Glance Introduction 1 Part I: Getting Acquainted with Publisher 2007 9 Chapter 1: Own the Printing Press 11 Chapter 2: Success by Design 31 Chapter 3: Basic Training 41 Part II: Mark This Page 69 Chapter 4: Working with Pages 71 Chapter 5: Objects and Frames 99 Part III: 10,000 Words, One Maniac 133 Chapter 6: Getting the Word 135 Chapter 7: Editors Are Bought, Not Born 171 Chapter 8: Vintage Type: The Corkscrew, Please 203 Part IV: A Picture Is Worth $6.95 219 Chapter 9: You Ought to Be in Pictures 221 Chapter 10: Color by the Numbers 251 Chapter 11: Grappling with Graphics Manager 263 Part V: Proof Positive 271 Chapter 12: Final Checks 273 Chapter 13: Printing, Print Shops, and Paper 287 Part VI: Publishing on the Internet 303 Chapter 14: Weaving a Web Site 305 Chapter 15: Getting Published (On the Internet) 319 Part VII: The Part of Tens 325 Chapter 16: Ten Great Design Ideas 327 Chapter 17: Ten Design Blunders 331 Chapter 18: Not Quite Ten Things to Check before Printing 335 Chapter 19: Ten Questions for Your Print Service 339 Chapter 20: Ten Ways to Save on Printing Costs 343 Index 347 02_184967 ftoc.qxp 11/19/07 11:57 PM Page ix 02_184967 ftoc.qxp 11/19/07 11:57 PM Page x Table of Contents Introduction 1 About This Book 2 Conventions Used in This Book 2 Foolish Assumptions 3 How This Book Is Organized 4 Part I: Getting Acquainted with Publisher 2007 4 Part II: Mark This Page 5 Part III: 10,000 Words, One Maniac 5 Part IV: A Picture Is Worth $6.95 5 Part V: Proof Positive 5 Part VI: Publishing on the Internet 6 Part VII: The Part of Tens 6 Icons Used in This Book 6 Where to Go from Here 7 Part I: Getting Acquainted with Publisher 2007 9 Chapter 1: Own the Printing Press . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11 When Should You Use Microsoft Publisher 2007? 11 How Desktop Publishing Works 12 The Design Process 15 Storyboarding 15 Assembling a page 17 Printing a page 18 Getting Out of the Gate with Publisher 18 Just the fax, ma’am: Creating a fax cover sheet the quick and easy way 20 Fun facts about Publisher templates and the Publisher Tasks pane 22 Meet the publication types 24 Create your own templates 29 Chapter 2: Success by Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31 Know Your Audience 31 Where Others Have Gone Before 32 The Keys to Design Success 34 Desktop Style Resources 38 Everything Costs Money 38 02_184967 ftoc.qxp 11/19/07 11:57 PM Page xi Chapter 3: Basic Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41 Launch Time 41 What’s All This on the Screen? 42 Options and More Options 47 Help Yourself 52 Finding a topic 54 Inch by inch; step by step 55 Things You Can Do with Files 56 Playing with files on the outside 56 Starting a publication 57 Opening remarks 59 Finding files 60 Saving your files means never having to say you’re sorry 61 Canning templates 65 Nag me 66 Close calls 66 Shut Down without Crash-Landing 67 Part II: Mark This Page 69 Chapter 4: Working with Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71 In the Beginning: The Page 71 Moving from page to page 72 Scrolling within a page 73 Changing What You See On-Screen 73 Two-page spreads 74 Whole Page and Page Width views 74 Zooming around 76 Lining Things Up 77 Margin and grid guides 77 Ruler guides 80 Snap to it! 81 Using Virtual Rulers 82 Creating Master Pages 83 Mastering the Master page 84 Working with multiple Master pages 85 Adding Master page objects 87 Suppressing Master page objects 91 Adding and Deleting Pages 92 Adding pages 92 Deleting pages 94 Modifying the Page Layout 96 Publisher 2007 For Dummies xii 02_184967 ftoc.qxp 11/19/07 11:57 PM Page xii [...]... versions of Microsoft Office 2007, you already own it: Microsoft Office Small Business 2007, Microsoft Office Professional 2007, Microsoft Office Ultimate 2007, Microsoft Office Professional Plus 2007, or Microsoft Office Enterprise 2007 You use this program to create professional-looking marketing materials — brochures and flyers, for example — as well as Web pages Even though Microsoft Publisher 2007 is... easier than ever to find templates within Microsoft Publisher 2007, and now you can even preview templates online Just point your Web browser to the Microsoft Office Online Web site to access hundreds of Microsoft Publisher templates — without ever having to leave Microsoft Publisher 2007! ߜ Publisher Tasks: The new Publisher Tasks pane in Microsoft Publisher 2007 provides help with common publication... version of Publisher or Microsoft Office, most things you see on the screen will seem familiar However, if your first exposure to Publisher and/or Office is with version 2007, you might need a brief tour The first thing you’ll probably notice is that the user interface in Microsoft Publisher 2007 is quite a bit different from the rest of the Microsoft Office 2007 products Microsoft Publisher 2007 utilizes... Acquainted with Publisher 2007 What’s new in Microsoft Publisher 2007? If you’ve used a previous version of Microsoft Publisher you may be wondering why you should bother with this latest version Well, here is a partial list of new features to be found in Microsoft Publisher 2007: ߜ Apply your brand in one step: Microsoft Publisher 2007 lets you easily apply and view logos, colors, fonts, and other information... with Publisher You start Microsoft Publisher 2007 in one of two ways: ߜ Double-click the icon for the program on the Windows desktop ߜ Choose Start➪Programs Microsoft Office Microsoft Office Publisher 2007, as shown in Figure 1-4 (Easy!) Whichever way you start Publisher, you’re greeted by the handy Catalog window you see in Figure 1-5 Your first glimpse of the Catalog window shows templates for the... from Microsoft Office online — and customize it to your heart’s content You can even personalize the contents of your publications so that each of the 10,000 recipients thinks you created a document expressly for him or her 03_184967 intro.qxp 2 11/19/07 11:58 PM Page 2 Publisher 2007 For Dummies We want to carry on with the For Dummies tradition and help you have fun with Microsoft Publisher 2007. .. from Microsoft Word 2007 and including tables from Microsoft Excel 2007 and Microsoft Access 2007 in your Microsoft Publisher 2007 publications We’ll leave you to figure out who the maniac is Part IV: A Picture Is Worth $6.95 A picture is worth a thousand words That works out to be about $6.95 Honest, we did the math ourselves! You always knew talk was cheap Now you know how cheap Microsoft Publisher 2007. .. Use Microsoft Publisher 2007? Many programs let you design and print pages to various levels of sophistication These programs include word processors such as Microsoft Word 2007 and Corel WordPerfect Office X3; graphics programs such as CorelDRAW and Adobe Illustrator; and even low-end integrated packages such as Microsoft Works and Broderbund ThinkFree Office 3 The program I use for writing, Microsoft. .. Office 3 The program I use for writing, Microsoft Word 2007, enables me to type text, format text, import pictures, create drawings, and even work with images If you can do all that in Microsoft Word 2007, why do you need a desktop publishing or page layout program like Microsoft Publisher 2007? The short answer is control Microsoft Publisher 2007 lets you control these elements with finer precision... applicable to Microsoft Publisher 2007) , but we don’t go into any great detail By the way, if finding your way around your new computer or your operating system is still one of the mysteries of life for you, check out the following books, published by Wiley Publishing: ߜ PCs All-in-One Desk Reference For Dummies, by Mark L Chambers ߜ Windows XP For Dummies, by Andy Rathbone ߜ Windows Vista For Dummies, . of Microsoft Office 2007, you already own it: Microsoft Office Small Business 2007, Microsoft Office Professional 2007, Microsoft Office Ultimate 2007, Microsoft Office Professional Plus 2007, . McCarter and Jacqui Salerno Mabin Publisher 2007 FOR DUMmIES ‰ Microsoft ® Office 01_184967 ffirs.qxp 11/19/07 11:57 PM Page iii Microsoft ® Office Publisher 2007 For Dummies ® Published by Wiley. with Microsoft Paint 236 Draw with Publisher 2007 238 Say OLE! 239 Using the Design Gallery 240 Using the Content Gallery 242 Tracking Down Other Picture Sources 244 Publisher 2007 For Dummies