Unofficial Guide® the to Access™ 2007 Jim Keogh Microsoft® Office 01 045978 ffirs qxp 2/28/07 11 08 PM Page i 01 045978 ffirs qxp 2/28/07 11 08 PM Page iii Unofficial Guide® the to Access™ 2007 Jim Ke[.]
01_045978 ffirs.qxp 2/28/07 11:08 PM Page i the Unofficial Guide ® to Microsoft Office ® Access 2007 Jim Keogh ™ 01_045978 ffirs.qxp 2/28/07 11:08 PM Page iii 01_045978 ffirs.qxp 2/28/07 11:08 PM Page i the Unofficial Guide ® to Microsoft Office ® Access 2007 Jim Keogh ™ 01_045978 ffirs.qxp 2/28/07 11:08 PM Page ii The Unofficial Guide® to Microsoft® Office Access™ 2007 Published by Wiley Publishing, Inc 111 River Street Hoboken, NJ 07030-5774 www.wiley.com Copyright © 2007 by Wiley Publishing, Inc., Indianapolis, Indiana Published simultaneously in Canada No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permitted under Sections 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the Publisher, or authorization through payment of the appropriate per-copy fee to the Copyright Clearance 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person should be sought Neither the publisher nor the author shall be liable for damages arising here from The fact that an organization or Website is referred to in this work as a citation and/or a potential source of further information does not mean that the author or the publisher endorses the information the organization or Website may provide or recommendations it may make Further, readers should be aware that Internet Websites listed in this work may have changed or disappeared between when this work was written and when it is read Wiley, the Wiley Publishing logo, Unofficial Guide and all related trademarks, logos, and trade dress are trademarks or registered trademarks of John Wiley & Sons, Inc and/or its affiliates, in the United States and other countries, and may not be used without written permission Microsoft and Access are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries All other trademarks are the property of their respective owners Wiley Publishing, Inc is not associated with any product or vendor mentioned in this book For general information on our other products and services or to obtain technical support please contact our Customer Care Department within the U.S at (800) 762-2974, outside the U.S at (317) 572-3993 or fax (317) 572-4002 Wiley also publishes its books in a variety of electronic formats Some content that appears in print may not be available in electronic books For more information about Wiley products, please visit our web site at www.wiley.com Library of Congress Control Number: 2006939465 ISBN: 978-0-470-04597-8 Manufactured in the United States of America 10 Page creation by Wiley Publishing, Inc Composition Services 01_045978 ffirs.qxp 2/28/07 11:08 PM Page iii This book is dedicated to Anne, Sandy, Joanne, and Amber-Leigh Christine, without whose help and support this book couldn’t have been written 01_045978 ffirs.qxp 2/28/07 11:08 PM Page iv Acknowledgements I especially want to acknowledge the fine contributions of Beth Taylor, Jody Lefevere, and Ken Davidson to this book Their efforts are much appreciated 01_045978 ffirs.qxp 2/28/07 11:08 PM Page v Credits Acquisitions Editor Jody Lefevere Project Editor Beth Taylor Technical Editor Ken Davidson Copy Editor Beth Taylor Editorial Manager Robyn Siesky Vice President & Group Executive Publisher Richard Swadley Vice President & Publisher Barry Pruett Project Coordinator Adrienne Martinez Graphics & Production Specialists Carrie A Foster Brooke Graczyk Jennifer Mayberry Quality Control Technicians Cynthia Fields John Greenough Charles Spencer Proofreading Melissa Buddendeck Indexing Potomac Indexing, LLC Book Interior Design Lissa Auciello-Brogan Elizabeth Brooks 01_045978 ffirs.qxp 2/28/07 11:08 PM Page vi About the Author Jim Keogh is on the faculty of New York University and Saint Peter’s College in Jersey City, New Jersey where he teaches Microsoft Access and other computer courses He was a member of the faculty at Columbia University where he developed the e-commerce tract Keogh has spent decades developing applications for major Wall Street corporations and is the author of more than 70 books including Java Database Programming for Dummies, Unix Programming For Dummies, and Linux Programming For Dummies 02_045978 ftoc.qxp 2/28/07 11:06 PM Page vii I Getting Started 1 Getting In and Out Starting Access 2007 Start from the desktop Start from the Quick Launch toolbar The Access 2007 environment .5 The Ribbon Galleries .6 Quick Access toolbar .6 Customizing the Quick Access toolbar .7 The Office Button Getting Started with Access Using templates 10 Template Categories 11 From Microsoft Office Online 11 Building a database from a template 11 Building a database from scratch .14 Opening the Northwind 2007 database 16 Working with form views 16 Form view 18 Design view .19 Layout view 20 Working with data views 22 Datasheet view 23 Design view .23 PivotTable view and PivotChart view 24 Working with report views .25 Report view .26 Layout view and Design view 26 Print view 27 Navigating the Ribbon .27 Just the facts 29 vii Contents Acknowledgements vi Introduction xxvii 02_045978 ftoc.qxp viii 2/28/07 11:06 PM Page viii CONTENTS All About Data .31 Going over basic concepts 31 A database 32 A database management system 32 A database application 32 Differentiating between information and data .33 From information to data .33 From data to information .34 Organizing data .34 Name fields 35 Name tables 35 A closer look at a field 36 Data type 37 Data size 37 The primary key 38 Data entry .38 Garbage in, garbage out .39 Datasheets 39 Data entry form 40 Data validation 40 Querying the database 41 Writing a query 42 Return data 42 Query expressions 43 Multiple tables .43 Data display 44 What’s a form? 44 What’s a report? 44 Calculating data 45 Sharing data 45 Sharing over a local network 45 Sharing over the Internet .46 Local network versus the Internet 46 Exchanging information 47 Data security 47 Unauthorized access 48 Data backup 48 Corrupt data 49 Data compacting 49 Understanding indexes 49 Picking the key 50 Duplicate values 50 Locating the index 51 Knowing when to create an index 51 Too many indexes 51 Just the facts 52 ... the Unofficial Guide ® to Microsoft Office ® Access 2007 Jim Keogh ™ 01_045978 ffirs.qxp 2/28/07 11:08 PM Page ii The Unofficial Guide® to Microsoft? ? Office Access? ?? 2007 Published by Wiley Publishing,... Starting Access 2007 Start from the desktop Start from the Quick Launch toolbar The Access 2007 environment .5 The Ribbon Galleries .6 Quick Access toolbar... other countries, and may not be used without written permission Microsoft and Access are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries