ACE- ACEITLMS- IP September 2016 FINAL SEPT 16

ACE TEMPLATE Implementation Plan African Centre of Excellence East and Southern Africa African Centre of Excellence for Innovative Teaching and Learning Mathematics and Science (ACEITLMS) [ACE II ESC82] Implementation Plan 2016– 2020 (June 2016) ACE TEMPLATE Implementation Plan Table of contents ACE TEMPLATE Implementation Plan ACE TEMPLATE Implementation Plan 1.BRIEF NARRATIVE SUMMARY ACE TEMPLATE 10 Implementation Plan 10 2.OVERVIEW OF PLANNED OUTPUTS,ACTIVITIES AND COST FOR FIRST YEAR .10 ACE TEMPLATE 11 Implementation Plan 11 3.TIMING OF PLANNED ACTIVITIES FOR ENTIRE PROJECT PERIOD 17 4.IMPLEMENTATION ARRANGEMENTS 23 ACE TEMPLATE 23 Implementation Plan 23 4.1 Guiding rules and regulations .23 4.2 Governance structure 23 ACE TEMPLATE 40 Implementation Plan 40 4.3 Academic management .24 4.4 Financial management and procurement 24 4.5 Incentive structures .25 4.6 Project team Roles and responsibilities 27 4.7 Environmentsafeguards 32 PERFORMANCE MONITORING 32 Error! Not a valid link.DETAILED ACTIVITY SHEETS (one for each activity in year 1) 36 List of tables Table 1: A summary of planned activities (2016-2021) Table 2: Overview of the first project year 10 Table 3: Overview of the first year distribution of the financial means among partners 13 Table 4: Work plan for the project 17 Table 5: Overview of core project team .27 Table 6: Disbursement Linked Indicators 32 ACE TEMPLATE Implementation Plan List of abbreviations AU: African Union ACEITLMS: African Centre of Excellence for Innovative Teaching and Learning Mathematics and Science AKU: Aga Khan University DLI: Disbursement Linked Indicators DLR: Disbursement Linked Results EAC: East African Community ENS: Ecole Normale Superieure, Burundi IUCEA: Inter University Council for East Africa ICMI: International Commission of Mathematical Instruction ICT: Information, Communication and Technology IMU: International Mathematical Union KU: Kenyatta University, Kenya MMUST: Masinde Muliro University of Science and Technology, MU: Makerere University, Uganda MUST: Mbarara University of Science and Technology, Uganda REB: Rwanda Education Board, Rwanda ACE TEMPLATE Implementation Plan RFU: Regional Facilitation Unit RIT: Rochester Institute of Technology, USA SUZ: State University of Zanzibar, Tanzania UB: University of Bristol, UK UC: University of Copenhagen, Dandemark UDSM: University of Dar es Salaam, Tanzania UKZN: University of Kwazulu Natal, South Africa UNIK: University of Kibungo, Rwanda UR: University of Rwanda, Rwanda UR-CASS: University of Rwanda-College of Arts and Social Sciences, Rwanda UR-CE: University of Rwanda- College of Education, Rwanda MSPE: Mathematics, Science and Physical Education Rwanda NARST: National Association for Research in Science Teaching BRIEF NARRATIVE SUMMARY The African Union (AU) envisions science, technology and innovation as one of the major drivers in achieving its vision of becoming a prosperous continent by 2063 In line with this, East African Community (EAC) member states that include Rwanda are convinced that any economic development could be achieved by promoting quality and effective teaching of sciences and mathematics It is commonly believed that effective teaching and learning of mathematics and sciences is the basic foundation in building human capacity for an innovative and knowledge-based economy As Africa tries to position itself as an emerging economy, effective teaching of mathematics and science will play a critical role in the much needed technology for societal economic development However, like in many other developing countries across the Africa continent, Rwanda has limited capacity in all sectors including education that has continued to be a big challenge in achieving national economic targets It is observed that the current teaching is dominated by traditional methods that not promote scientific literacy and positive attitudes towards science and mathematics In addition, there is lack of sufficient integration of ICT in teaching and learning Consequently, students emerge from learning institutions with serious gaps in competencies and skills ACE TEMPLATE Implementation Plan required to address both individual and societal needs as far as economic development is concerned Major challenges include (i) a significant curriculum disconnect between outcomes and real world experiences, (ii) poor research outcomes to inform policy, (iii) shortage of professional science and mathematics educators in higher learning institutions, (iv) non-existence of systematic in-service training programme, (v) low level of integration of new technologies in teaching and learning, (vi) insufficient number of students at postgraduate level, and (vii) gender imbalance in both staff and students To address the above challenges, the University of Rwanda-College of Education (UR-CE) proposes the creation of Innovative Teaching and Learning Mathematics and Science (ACEITLMS) The centre will aim at strengthening human capacity to deliver research-based quality teaching and learning of mathematics and science Specifically it will offer postgraduate educational reform program that will produce graduates at international standards and local relevance The centre’s activities will expand beyond Rwanda in partnership with other institutions across the region and worldwide It will be governed by a steering committee that will be the supreme authority of the project in decision making and will meet twice a year Methodology and target outputs The centre will run three activities namely bringing innovation into teaching and learning, research and training, and community engagement In all these, the centre will consider integration of ICT and inclusiveness This will have a multiplier effect both in Rwanda and in the region i) For teaching and learning, ACEITLMS consortium will design anddevelop outstanding PhD and MEd courses in mathematics and science education for URCE and other regional partner Universities The design and development of curricula will target the delivery of innovative pedagogical approaches that explicitly address the competency gap among graduates ii) Concerning research and trainings, the centre will conduct and support research aiming at addressing societal needs It will deliver indispensable training and support in building capacity of educators in the region to conduct relevant and quality research through Masters, PhD and Post-Doctoral fellowship projects The centre will also run short-term training programs for university and secondary school teachers in the region This training of trainers (TOT) activity of the centre will focus on curriculum development of mathematics, science and use of ICT iii) In serving the community, the Centre will organize science and mathematics outreach programs targeting all educational levels across the region These outreach activities will be done through public presentations, seminars, road shows and science demonstrations using “Mobile Labs Regional and international partnership ACE TEMPLATE Implementation Plan The centre plans to expand research, trainings and learning opportunities on innovative mathematics and science education across national and regional academic partners, both private and public institutions National and regional academic partners have been identified for partnership and collaboration At national level, the link will be closely made with schools serving as centres of excellence in teaching and learning science and mathematics At regional level researchers of ACEITLMS will collaborate with their counterparts from identified regional academic partners through joint research projects This will include co- supervision of Postgraduate research projects, co-authoring papers, presenting papers in conferences, publications as well as students and staff exchange Regional partners include Kenyatta University (KU), MasindeMuliro University of Science and Technology (MMUST), State University of Zanzibar (SUZ),Aga Khan University(AKU), Makerere University (MU) and, University of Dar-es Salaam (UDM), etc International partners of the centre are among others, the University of Bristol (UB), the University of Copenhagen (UC), and the University of Kwazulu Natal (UKZN) By the end of the proposed ACEITLMS project period, the following outputs are expected: • Five Postdoctoral fellows recruited, 32 PhDs and 80 MEd Maths/Science enrolled of which 30% will be from regional partner institutions To ensure gender inclusivity, (at least 35%) of all students will be females • Three well equipped science laboratories, one (1) ICT Lab, about 500 books and subscription of about 20 e-journals for Library and one video-conference • Four accredited curricula for ACEITLMS developed, implemented and reviewed locally and across the region • Three capacity building trainings/workshops on innovative methods for teaching mathematics and science including use of ICT organised • One hundred twenty university and schoolteachers trained as ToTs to serve in training centres across the region • Four international/regional workshops organized • At least 40 faculty staff and students will be supported to participate in regional/international conferences • Five collaborative research projects on innovative methods in mathematics and science education supported and accomplished research conferences and three regional ACE TEMPLATE Implementation Plan • Thirty-five research papers published in peer-reviewed journals and conference proceedings • Five MoUs signed and operationalized for collaboration Table 1: A summary of planned activities (2016-2021) Target group/ educational level -Members of Faculty (ACEITLMS) -Key partners Teaching /and leaning academic Training Research -Get trained on innovative pedagogy in Maths & science -Design research funded projects -Training on efficient use of ICT in Science & Maths -Training on research methods, data analysis and postgraduate supervision -Organization of workshops -Get trained on innovative pedagogy in Maths & science Post Doc -Training on efficient use of ICT in Science & Maths -Training on research methods, data analysis Postgraduate programs PhD - Programs design, evaluation and review Organization of workshops -Training on Curriculum revision & evaluation -Workshops -Engage in collaborative research -Supervision -Research conferences Publications -Engage in collaborative research -Research conferences Publications -Research projects -Research collaboration Outreach ACE TEMPLATE Implementation Plan Postgraduate PhD students -Design accredited PhD programs -summer schools -workshops -Programs evaluation and review -Delivery of PhD courses -internships -Fellowships -support for action research -Delivery of seminars Postgraduate MEd programs Programs design ,evaluation and review -Training on Curriculum revision & evaluation -Research projects -Research collaboration -Workshops Postgraduate MEd students -summer schools -workshops -Fellowships -support for action research -internships Undergraduate programs - Curriculum revision & evaluation -Training on Curriculum revision & evaluation -Workshops on innovative pedagogy TTCs / Secondary schools/teachers/ students - Curriculum revision & evaluation -Training on Curriculum revision & evaluation -Workshops on innovative pedagogy -Various ToTs -Research on existing curricula -Testing /Experimenting programs developed by ACEITLMS project -Research on existing curricula -Testing /Experimenting programs developed by ACEITLMS project -Outreach activities (e.g On innovative teaching /learning methods , popularization of science, etc.) ACE TEMPLATE Implementation Plan ACE TEMPLATE Implementation Plan OVERVIEW OF PLANNED OUTPUTS,ACTIVITIES AND COST FOR FIRST YEAR Table 2: Overview of the first project year Code Priority rank Activity 1.1 1.2 1.3 1.4 1.5 1.6 1 1.7 1.8 Activity 2.1 2.2 2 2.3 2.4 1 2.5 2.6 2.7 Result/Activity/Task Learning & Training Excellence Design/Review of programs Books for Library Enrolment of MEd students Enrolment of PhD students Recruitment of Postdocs Fellows Training of academic staff in postgraduate supervision Training Science, ICT and Laboratory Supervision of interns Subtotal Research Excellence Subscription to e-journals Organizationof a research conference Research equipment Action Research and internship at partner institutions Support PhD students to go to international conferences Support academic staff and postdocs to attend international conferences Support national and regional academic staff and researchers to Budget Estimate (US$) ACE partner Total Leader s 34080 24000 63800 26535 22500 0 29400 16101 18500 34080 24000 93200 42636 18500 22500 0 170915 0 64001 0 234916 12500 12200 14300 12500 26500 0 0 0 0 37500 37500 ACE TEMPLATE Implementation Plan PRIMARY CONSTITUENTS: School of Education, ACEITLMS team, School of Education All graduate program applicants, selected incoming graduate students, national, regional and International academic partners ASSUMPTIONS Centre needs support and expertise from academics partners regionally and Internationally as the ACEITLMS envision quality in all its core activities FINANCIAL IMPLICATIONS Conform to the ACEITLMS budget for this activity 1stQtr Budget Line Analysis PARTICIPANTS: Leader & Deputy Leader of the Centre, Teaching & Learning, Research and Training, Logistics and Finance sub-committees Dean, School of Education Centre , UR and UR-CE procurement officers Academics from national, regional and International institutions, universities and research centre 2ndQtr 3rdQtr Research grants Total 4thQtr Total 37,500 37,500 37,500 37,500 Action Plan 3: Achieving Quality Assurance Timeframe: Year Activity: 3.1: Organizing an internal evaluation RESULT Audit completed ACTIVITY Organisation of an internal audit OUTPUT Audit completed OUTPUT INDICATOR -audit report available SOURCE OF VERIFICATION UR-CE Director of Academic Quality IMPLEMENTATION MILESTONES June 2017 PROCUREMENT N/A RESPONSIBILITY FOR IMPLEMENTATION Leader & Deputy leader of the Centre, Heads Teaching and learning, Research and Training, Logistics and Finance sub-committees DURATION: week PRIMARY CONSTITUENTS: Commencement :May 2017 Completion: May 2017 PARTICIPANTS: Leader & Deputy Leader of the Centre, Teaching & Learning, Research and Training, Logistics and Finance sub-committees, UR-CE Director of Academic Quality, Director URCE RPGS Dean, School of Education Centre, UR-CE Director of finance, post-graduate students and post-doc fellows 45 ACE TEMPLATE Implementation Plan ASSUMPTIONS FINANCIAL IMPLICATIONS 1stQtr Budget Line Analysis 2ndQtr 3rdQtr Internal Audit (2 auditors) TOTAL 4thQtr Total 2x200=400 400 400 400 Action Plan 3: Achieving Quality Assurance Timeframe: Year Activity: 3.2: Hiring external auditors/examiners RESULT Audit completed ACTIVITY Organisation of an external audit OUTPUT Audit completed OUTPUT INDICATOR -audit report available SOURCE OF VERIFICATION UR-CE Director of Academic Quality IMPLEMENTATION MILESTONES June 2017 PROCUREMENT N/A RESPONSIBILITY FOR IMPLEMENTATION Leader & Deputy leader of the Centre, Heads Teaching and learning, Research and Training, Logistics and Finance sub-committees DURATION: week Commencement :June 2017 PRIMARY CONSTITUENTS: Completion: June 2017 PARTICIPANTS: Leader & Deputy Leader of the Centre, Teaching & Learning, Research and Training, Logistics and Finance sub-committees, UR-CE Director of Academic Quality, Director UR-CE RPGS Dean, School of Education Centre, UR-CE Director of finance, post-graduate students and post-doc fellows ASSUMPTIONS FINANCIAL IMPLICATIONS Budget Line Analysis 1stQtr 2ndQtr External Audit Total 46 3rdQtr 4thQtr Total 10,000 10,000 10,000 10,000 ACE TEMPLATE Implementation Plan 47 ACE TEMPLATE Implementation Plan Action Plan 4: Ensuring Equity dimension Timeframe: Year No specific sheet Action Plan 5: Attracting Academic Staff and Students from the Region Timeframe: Year Activity: 5.1:Establishment of a regional network RESULT Focal points recruited Networks with partner institutions created ACTIVITY Organisation of a workshop involving local and regional partners to create networks and recruit ambassadors OUTPUT -Strengthened capacity to provide relevant quality trainings in key areas of mathematics and science education -Outreach programs with respect to mathematics and science education -Enough students (males and females ) from the region attracted -Network of internships in the region built up OUTPUT INDICATOR -Satellite offices established -researchers teams created SOURCE OF VERIFICATION -Centre leader - institutions partnering with the centre IMPLEMENTATION MILESTONES - Sensitization and invitation of broad spectrum of international, regional and national stakeholders (including the private sector) -Visit the satellite offices , identify their needs and create research teams through recruitment of existing independent researchers -Organization of public presentations by distinguished mathematics and science educators to present lectures and seminars at target countries and institutions in the region PROCUREMENT NA RESPONSIBILITY FOR IMPLEMENTATION Centre leader, Deputy Centre Leader, Heads Research and Training ; Teaching and learning subcommittees DURATION: Months Commencement: October2016 PRIMARY CONSTITUENTS: Universities, Colleges of Education, Ministry of Education ASSUMPTIONS ACE budget for the activity Budget Line Analysis TOTAL PARTICIPANTS: Universities, Colleges of Education, Schools, Mathematics and Science Education Networks/associations Partner agencies/Institutions with aligned policy mandate will be supportive FINANCIAL IMPLICATIONS Completion: December 2016 Establishment of a regional network (visit regional partners to establish focal points) 1stQtr 2ndQtr 3rdQtr 4thQtr Total 5x2100= 10,500 10,500 10,500 10,500 48 ACE TEMPLATE Implementation Plan Action 5: Attracting Academic Staff and Students from the Region Time frame: year Activity 2: Regional resource mapping and inception workshop RESULT ACTIVITY OUTPUT OUTPUT INDICATOR Area of collaborations (e.g teaching, joint-research projects, students supervision etc.) defined together with partners Organisation of a workshop involving local, regional and international partners to define the framework of collaboration in all the ACEITLMS activities Strengthening the centre in all areas of activities through exposure to regional and international experts; e.g quality research and trainings SOURCE OF VERIFICATION - Potential teaching staff from region and abroad identified - Copy of workshop of program as well as reports - Joint research projects identified -Head of the research and trainings sub-committee - Potential MEd and PhD supervisors identified -Rules and regulations regarding the collaboration with partners formulated IMPLEMENTATION MILESTONES -Report of the proceedings of the workshop - September 2016 :Invite various academics experts (with regards to the ACEITLMS main activities) in the country, from the region as well as worlwide -October 2016: Defining keys area of collaboration based on the main activities of the center PROCUREMENT RESPONSIBILITY FOR IMPLEMENTATION DURATION: 10 months November 2016: Compiling the defined area of collaboration Circulating to all invited collaborators for validation and signing memoranda - Providing travel , accommodation and living expenses grants for participants in the workshop Centre leader, deputy Leader , all sub-committees chair persons Centre accountant Commencement: September 2016 Completion:November 2016 PRIMARY CONSTITUENTS: PARTICIPANTS: Academics from national ,regional and centre leaders and academics / faculty ; regional and international institutions, universities, research centre international academics partners ASSUMPTIONS Centre needs support and expertise from academic partners regionally and internationally as the ACEITLMS envision quality in all its core activities FINANCIAL IMPLICATIONS Conform to the ACEITLMS budget for this activity Budget Line Analysis 1stQtr 2ndQtr 3rdQtr 4thQtr Total Organisation of a 15-day 57,000 57,000 workshop with Academics from the region (accommodation, meals, water, tea, transport, airtickets ) TOTALS 57,000 57,000 49 ACE TEMPLATE Implementation Plan Action 5: National and regional academic partners Time frame: year Activity 5.3: Conduct outreach programs and seminars at national and region level RESULT ACTIVITY Publicizing centre training programs and resources to national and regional partners and other universities Conduct outreach programs and seminars at national and region level OUTPUT Increased awareness of centre training programs and resources Increased regional student and faculty recruitment Increased collaborative research OUTPUT INDICATOR SOURCE OF -New regional partnership agreements VERIFICATION -Number of regional students enrolment -Number of new regional faculty engaged Centre Leader; Centre head of training and research IMPLEMENTATION July 2016: Finalise schedule of national and regional outreach tour MILESTONES August 2016-May 2017: National and regional outreach tour June 2017: Evaluation of effectiveness of national and regional outreach tour PROCUREMENT N/A RESPONSIBILITY Centre leader, deputy Leader , FOR Chairperson of community engagement sub-committee , IMPLEMENTATION Centre accountant DURATION: 12 months Commencement: July 2016 Completion: June 2017 PRIMARY CONSTITUENTS: -Prospective students and faculty in the country and region National and regional partners PARTICIPANTS:Center Leader, Head of community engagement, Accountant, UR-CE Public Relation Officer, UR-CE ICT department, Prospective students and faculty in the country and region, national and regional partners Centre starts at time in July 2016 Conform to the ACEITLMS budget forthisactivity ASSUMPTIONS FINANCIAL IMPLICATIONS Budget Line Analysis Outreach sessions (local and at partnering institutions) Total 1stQtr 5,000 2ndQtr 5,000 3rdQtr 5,000 4thQtr 5,000 Total 20,000 5.000 5,000 5,000 5,000 20,000 50 ACE TEMPLATE Implementation Plan Action 6: National, regional academic partners Time frame: year Activity 6.1: Facilitate distance exchange with academics from the region and outside using video conferences Action Plan 6: National and Regional Academic partnership Timeframe: Year Activity: 6.2 Workshop with Academics from the region Action Plan 6: National and Regional Academic partnership Timeframe: Year Activity: 6.3 Support Academic staff exchange for capacity building RESULT Visits of Academic staff from UR-CE involved in the ACEITLM to regional and international institutions for research related activities and to meet with fellow researchers Shared expertise in research, teaching and learning in the area of mathematics and science education ACTIVITY Support Academic staff to go to research visit Organisation of exchange programs between the centre and its regional partner institutions for both teaching and research OUTPUT - Research partnership between national and regional researchers established; - Research productivity of the centre increased - Highly qualified mathematics and science educators and researcher produced OUTPUT INDICATOR Number of centre students and academics who visit regional academics institutions for research Number of regional academic partners visiting the ACEITLMS center for research Number of centre students and academics participating in regional exchange programs; Research outcomes from the exchange programs SOURCE OF VERIFICATION -Office of the research and training sub-committee; - Institutions partnering with the centre -Reports showing student exchange programs IMPLEMENTATION MILESTONES Training highly qualified educators and researchers with regards to innovative teaching and learning of mathematics and sciences PROCUREMENT Providing travel, accommodation and living expenses to staff participating in the exchange programs RESPONSIBILITY FOR IMPLEMENTATION Centre leader, Deputy Centre Leader, Heads Research and Training; Teaching and learning subcommittees Centre and regional academic partner institutions DURATION: months Commencement: January 2017 PRIMARY CONSTITUENTS: The Centre and its national and regional partner institutions ASSUMPTIONS FINANCIAL IMPLICATIONS Completion: June 2017 PARTICIPANTS: Academics from national and regional institutions, universities, research centre Exchanges visit programs will enhance research and training capacity of the ACEITLMS center towards its goals achievement Partner Institutions with aligned policy mandate will be supportive based on signed MoUs Beneficiaries for this activity should have shown a promising proposal ACE budget for the activity 51 ACE TEMPLATE Implementation Plan 1stQtr Budget Line Analysis 2ndQtr 3rdQtr 4thQtr Total Support Academic staff to go to research visit 20,500 Support Academic staff to go for short courses 15,500 20,500 36,000 36,000 20,500 56,500 TOTAL 20,500 Action Plan 6: National and Regional Academic partnership Timeframe: Year Activity 6.4 Support Academic staff to go for short courses RESULT Visits of Academic staff and students of the ACEITLM to regional and international institutions for short courses ACTIVITY Support Academic staff to go for short courses OUTPUT Highly qualified mathematics and science educators produced OUTPUT INDICATOR Number of centre students and academics participating in regional exchange programs; SOURCE OF VERIFICATION - Office of the research & training sub-committee -Reports showing student exchange programs IMPLEMENTATION MILESTONES Training highly qualified educators and researchers with regards to innovative teaching and learning of mathematics and sciences PROCUREMENT Providing travel, accommodation and living expenses to academic staff involved in the exchange programs RESPONSIBILITY FOR IMPLEMENTATION Centre and regional academic partner institutions DURATION: months Commencement: January 2017 Completion: June 2017 PRIMARY CONSTITUENTS: PARTICIPANTS: The Centre and its national and regional partner Academics from national and regional institutions, institutions universities, research centre ASSUMPTIONS Exchanges visit programs will enhance teaching and training capacity of the ACEITLMS center towards achieving its goals with quality Partner Institutions with aligned policy mandate will be supportive FINANCIAL IMPLICATIONS ACE budget for the activity Budget Line Analysis 1stQtr 2ndQtr 3rdQtr 36,000 Support Academic staff to go to research visit 52 4thQtr Total 36,000 ACE TEMPLATE Implementation Plan 36,000 TOTAL 36,000 Action Plan 6: National and Regional Academic partnership Timeframe: Year Activity: 6.5 Students visits for joint research Action Plan 6: National and Regional Academic partnership Timeframe: Year Activity: 6.6 Support for regional and international accreditations Action 7: National and regional sector partners Time frame: year Activity 7.1: Workshop for staff development with the sector partners Action 8: Collaboration with international academic partners Time frame: year Activity 8.1: Students research visits Action Plan 9: Management and Governance Timeframe: Year Activity: 9.1 Equipment of the Centre Offices and stationeries RESULT Centre offices equipped and stationeries available ACTIVITY Equipment of the Centre Offices and stationeries OUTPUT The centre operating in a most conducive environment contributing to the achievement of the goals set OUTPUT INDICATOR SOURCE OF VERIFICATION 53 ACE TEMPLATE Implementation Plan -Offices and their equipment -Centre leader -Head of Finance and Logistics Office - Centre Procurement officer IMPLEMENTATION MILESTONES - July 2016: Procurement of equipment and stationaries PROCUREMENT Centre Budget as per appropriate budget lines ( Furniture, photocopier, printers, scanner, air conditioner, ) RESPONSIBILITY FOR IMPLEMENTATION Centre leader, Head of Finance and Logistics and Procurement officer DURATION: Months Commencement: July 2016 PRIMARY CONSTITUENTS: Administration staff, UR-CE staff, ACEITLMS students ASSUMPTIONS PARTICIPANTS: -Centre leader -Head of Finance and Logistics Office - Centre Procurement officer - Timely response to furniture and equipment requisitions made FINANCIAL IMPLICATIONS ACE budget for the activity 1stQtr Budget Line Analysis Completion: September 2016 Center offices: Data projectors, laptops, smart white boards, photocopiers, printers, scanners, refurbishment TOTAL 2ndQtr 3rdQtr 4thQtr Total 40,200 40,200 40,200 40,200 Action Plan 9: Management and Governance Timeframe: Year Activity: 9.2 Salaries for non-academic staff RESULT Salaries for non-academic staff member regularly paid ACTIVITY Salaries of staff OUTPUT Staff paid and work in good conditions OUTPUT INDICATOR Salaries paid timely and regularly IMPLEMENTATION MILESTONES SOURCE OF VERIFICATION -Centre leader office; -Head of Finance and Logistics Office -Accountant - Transparent financial management in respect of rules and regulations, - Government, UR and partners institutions commitment 54 ACE TEMPLATE Implementation Plan PROCUREMENT NA RESPONSIBILITY FOR IMPLEMENTATION -Centre leader -Head of Finance and Logistics Office -Accountant DURATION: Project span Months Commencement: July 2016 PRIMARY CONSTITUENTS: Centre’s staff ASSUMPTIONS PARTICIPANTS: ACEITLMS staff, students and other stakeholders - Adequate Timely response to furniture and equipment requisitions made by staff and other stakeholders FINANCIAL IMPLICATIONS ACE budget for the activity Budget Line Analysis Completion: June 2017 Salary for non-academic staff (3 shared by all URACE centres and one at the UR-CE) TOTAL 1stQtr 2ndQtr 3rdQtr 4thQtr Total 1750x3=5250 5250 5250 5250 21,000 5250 5250 5250 5250 21,000 Action Plan 9: Management and Governance Timeframe: Year Activity 9.3: Meetings of steering committee RESULT Inaugurated steering committee which meet regularly ACTIVITY Set up a steering committee OUTPUT Functional steering committee OUTPUT INDICATOR -Functional steering committee that meets regularly to assist the management in running the center SOURCE OF VERIFICATION • Principal of UR-CE • Center Leader IMPLEMENTATION MILESTONES July 2016: Constitution of steering committee memberships August 2016: Obtain University approval of steering committee membership October 2016 – continuous (quarterly): Meeting of steering committee PROCUREMENT NA RESPONSIBILITY FOR Principal (UR-CE), Center Leader 55 ACE TEMPLATE Implementation Plan IMPLEMENTATION Commencement:1stQuarter Year DURATION: year PRIMARY CONSTITUENTS: School of Education, national and regional partners ASSUMPTIONS PARTICIPANTS: UR Deputy-Vice Chancellor Academics and Research, UR-CE Principal, Center leader, Deputy Center Leader, Dean ofSchool of Education, Director of Academic quality, Director of Research, ICTLMS Implementation committee, ICTLMS External Advisory board members, ICTLMS steering committee members University academic calendar and meeting schedules are not disrupted FINANCIAL IMPLICATIONS Travel, Accommodation and per diem 1stQtr Budget Line Analysis Completion: 4thQuarter Year Travel, accommodation and perdiem for steering committee ( two meetings a year) TOTALS 2ndQtr 3rdQtr 4thQtr Total 5,250 5,250 10,500 10,500 10,500 10,500 Action Plan 9: Monitoring and Governance Timeframe: Q2-Q4 Year Activity: 9.4Meetings of all ACEIIs organized by IUCEA/RFU RESULT ACEIIs Leaders meet and share experiences and challenges ACTIVITY 9.3 Set up a forum of ACEIIs through IUCEA/RFU meetings OUTPUT Functional ACEIIs forum OUTPUT INDICATOR -Functional ACEIIs forum that meets regularly to assist the management of ACEII based on experiences and challenges observed in other centers SOURCE OF VERIFICATION • IUCEA/RFU • Center Leader IMPLEMENTATION MILESTONES December 2016: First meeting June 2017: Second meeting For Year 2, and 4: meetings per year December and July PROCUREMENT NA RESPONSIBILITY FOR IMPLEMENTATION Center Leader DURATION: year Commencement: 2nd Quarter Year PRIMARY CONSTITUENTS: Leaders of the Center ASSUMPTIONS Completion: 4thQuarter Year PARTICIPANTS: Center Leader and Deputy Center Leader IUCEA invites the meetings 56 ACE TEMPLATE Implementation Plan FINANCIAL IMPLICATIONS Travel, accommodation and meals Budget Line Analysis 1st Qtr 2nd Qtr Travel, accommodation and meals for steering committee ( two meetings a year) TOTALS Action Plan 10: Sustainable financing Timeframe: Year Activity: 10.1 Purchase Science Lab equipment Action Plan 10: Sustainable financing Timeframe: Year Activity: 10.2 Purchase ICT Lab equipment Action Plan 10: Sustainable financing Timeframe: Year Activity: 10.3 Workshop on grant proposal writing Action Plan 10: Sustainable financing Timeframe: Year Activity: 10.4 Purchase and equip a guest house 57 3rd Qtr 4th Qtr Total 5,200 5,200 10,400 5,200 5,200 10,400 ACE TEMPLATE Implementation Plan Action Plan 11: Monitoring and Evaluation Timeframe: Year Activity 11.1: Set up a system of monitoring and evaluation RESULT Inaugurated system of monitoring and evaluation which meets regularly ACTIVITY Setting-up a system of monitoring and evaluation OUTPUT -Functional/operational system of monitoring and evaluation that provides independent evaluation report on the ACE ITLMS -Improved implementation performance based on M&E data OUTPUT INDICATOR Recruit an external auditor SOURCE OF VERIFICATION • Human Resource directorate of UR-CE • Center Leader IMPLEMENTATION MILESTONES January 2017: Advertise job positions for an external auditors March 2017: Recruit the external auditors (two) PROCUREMENT NA RESPONSIBILITY FOR IMPLEMENTATION Human Resource Directorate (UR-CE), Center Leader Commencement:3rd Quarter Year DURATION: months PRIMARY CONSTITUENTS: ASSUMPTIONS Completion:4th Quarter Year PARTICIPANTS: Competent candidates are available during the time for the recruitment FINANCIAL IMPLICATIONS USD 1,000 58 ACE TEMPLATE Implementation Plan 1stQtr Budget Line Analysis 2ndQtr External audit (2 auditors) TOTALS 59 3rdQtr 4thQtr Total 2,000 2,000 2,000 2,000 ... Enrolment PhD students months 42,636 1.5 Recruitment of Postdocs months 18,500 July 2016Dec 2 016 Oct 2016Dec 2 016 January 2017-March 2017 January 2017-March 2017 January 2017-March 34 ACE TEMPLATE... Implementation Plan IMPLEMENTATION MILESTONES July 2 016 – New courses designed and developed by ACEITLMS team August 2 016 – Curriculum development workshop September 2 016 – Approval of the programmes by School... participants in the workshop Centre leader, deputy Leader , all sub-committees chair persons Centre accountant Commencement: September 2 016 Completion:November 2 016 PRIMARY CONSTITUENTS: PARTICIPANTS: