Advisor Assignment Overview 9-25-14 v2

ADVISOR ASSIGNMENT IN PEOPLESOFT REFRESHER: BACKGROUND  Advisors assigned by department staff members  Centralized approach to assigning & editing advisors  Transparency  Opportunity for better collaboration between advisors  Date driven assignment history WHO ARE ADVISORS?  Individuals (faculty and staff) from both Academic Departments and Student Affairs  To be listed as an advisor  Committee must be built by IAO  Based on HR roles and permissions  Advisors have been placed in two categories:  Academic  Support ADVISOR ROLES Academic  Primary Academic Advisor  CRP Advisor  English Language Center Advisor  Faculty Advisor  Honors Advocate  NTID Counselor/Advisor  NTID Support Coordinator Support  HEOP Counselor  MCAS Coach  NCAA Compliance Officer  ROTC Commanding Officer  SLSA Specialist  TRiO Support Specialist COMMITTEES  What are committees?  Committees of one person  Why committees?  Show roles of advisors  Easy to transfer case loads between advisors ASSIGNING COMMITTEES Advisor Committee Student COMMITTEE NAMES Standard naming convention: COL### SCB001 COMMITTEE NAMES A c a d e m ic              CST### HST###College of CIS### CLA### COE### COS### ELC### GIS### HON### IAS### SCB### TID### INT### Support       HEOP## MCAS## NCAA## ROTC## SLSA## TRIO## C o l l e g e o f A p p l i e d S c i e n c e a n d Te c h n o l o g y H e a l t h S c i e n c e s a n d Te c h n o l o g y B Thomas Golisano College of Computing and Information Sciences College of Liberal Arts Kate Gleason College of Engineering College of Science English Language Center Golisano Institute of Sustainability Honors Advocate College of Imaging Arts and Sciences E Phillip Saunders College of Business N a t i o n a l Te c h n i c a l I n s t i t u t e f o r t h e D e a f Center for Multidisciplinar y Studies, College Restoration Program, and University Studies Higher Education Opportunity Program Multicultural Center for Academic Success National Collegiate Athletic Association R e s e r v e O f f i c e r s ' Tr a i n i n g C o r p s Spectrum Support Program TRiO Student Support Services DATES  Everything is af fected by dates  When you (and students) see things is driven by dates used  One save per student per day on assignments  Changes/corrections can be future dated  Can use tomorrow to make a change if you have already saved today WHEN TO ASSIGN/UPDATE  Assigning a New Advisor (First-Time)  Assigning an Additional Advisor to a Student  Assigning an Advisor (Change of Program)  Updating an Advisor from UID to Committee  Removing an Advisor Assignment REQUESTING COMMITTEES  Centrally coordinated by the Institute Advising Of fice  www.rit.edu/academicaffairs/advising/advisor-assignment  Requests should be submitted to IAO by the Deans’ Delegates for Advising  Once the committee is built, colleges or units are responsible for assigning the advisor to students DEMO ADVISOR ASSIGNMENT OVERVIEW ... permissions  Advisors have been placed in two categories:  Academic  Support ADVISOR ROLES Academic  Primary Academic Advisor  CRP Advisor  English Language Center Advisor  Faculty Advisor ... (First-Time)  Assigning an Additional Advisor to a Student  Assigning an Advisor (Change of Program)  Updating an Advisor from UID to Committee  Removing an Advisor Assignment REQUESTING COMMITTEES...  Advisors assigned by department staff members  Centralized approach to assigning & editing advisors  Transparency  Opportunity for better collaboration between advisors  Date driven assignment