MAKING THE DIFFERENCE FUNDING AGREEMENTS

West Green & Bruce Grove Area Committee 20th September 2011 Report Title: Making the Difference Bids Report of: Stephen McDonnell, Asst Director Frontline Services Signed : Contact Officer : Claire Kowalska, Community Safety and Engagement Manager Report for: Non-key Wards(s) affected: West Green, Bruce Grove Purpose of the report (That is, the decision required) 1.1 To agree to fund the recommended projects and amounts as outlined in Appendix attached under the Making a Difference fund Members took a balanced view of projects supporting youth, older residents, environment and the wider community They also considered value for money and sustainability alongside a match with the stated criteria Introduction by Cabinet Member (if necessary) 2.1 The ‘Making the Difference’ fund is established to help improve the quality of the local environment and lives of local residents, promoting a lasting impact where possible A total of £25,000 has been allocated to each of the Committee areas and applications have been invited from recognised or constituted groups The deadline for receipt of applications was 23 August and there has now been an evaluation process and those applications that meet the criteria will be considered and agreed by each of the Area Committees in the September round of meetings All projects will be delivered and accounted for within the financial year ending March 2012, with a maximum of £5,000 being given to any individual project State link(s) with Council Plan Priorities and actions and /or other Strategies: 3.1 The application criteria drew a link between the Rethinking Haringey themes and these, in turn, sit above a myriad of Council and partnership policies and strategies (ref Appendix 2) Recommendations 4.1 To approve the proposed sums to be awarded as listed on Appendix Reason for recommendation(s) This recommendation is based on a short-listing exercise and agreed with the relevant Committee Members Other options considered 6.1 None Summary 7.1 It is common practice for a community fund to be available for small, local projects to support engagement and involvement by residents and their associations A further purpose is also to highlight local issues and to stimulate problem solving This follows many years in Haringey of the Making the Difference Budget Fund However, it has been stated that this is likely to be the final year of such funding due to resource constraints Chief Financial Officer Comments 8.1 A budget of £25,000 has been identified for each Area Committee as part of the 2011-12 budget process At this point there is no guarantee this budget will continue past 2011-12 and so projects identified should avoid committing the Council to expenditure beyond this year Any expenditure will also need to comply with existing Council contract standing orders that specify that quotations are required if spend is to exceed £5k.” Head of Legal Services Comments 9.1 The protocol covering Area Committees which is incorporated into the Council’s Constitution makes it clear that the Area Committees shall be responsible for administering this fund within their respective areas 10 Head of Procurement Comments –[ Required for Procurement Committee] N/A 11 Equalities & Community Cohesion Comments 11.1 Committee Members have given due attention to allocating resources according to local need and compliance with the relevant rules and criteria 12 Consultation 12.1 There has been some consultation with the Voluntary and Community Sector Team, where necessary, to check that bidding groups are recognised or constituted 13 Service Financial Comments 13.1 There is a clearly identified budget for this project which is allocated to and overseen by Frontline Services 14 Use of appendices /Tables and photographs 14.1 App – Final proposed projects and amounts 14.2 App - Example copy of the short-listing criteria West Green and Bruce Grove MAKING THE DIFFERENCE FUND 2011-12 Funding Recommendations APP Application Number Name of Organisation or Comments Group & Project DUB WATCH FUTURE WATCH Tourmaline Urban Gardens Reconciliation International White Star Youth Association CIC Kick a Ball ERNI (Elmhurst road neighbourhood Initiative Elmhurst Road Winter Wonderland Friends of Graham Green Continued Beatification &Bio Diversity of Graham Road/Langham Road The Paralegal Charity Trading as London College of Law Agreed Criteria met Proposed sum to be awarded £3000 Rejected This is an ongoing need Project not deliverable within the timescales Bid lacked detail Agreed – reduced amount - £2000 Agreed reduced amount £1000 Agreed reduced amount £ 927 The bid lacked detail and was considered to be poor value for money for the high amount requested The Committee felt that the bid was marginal but is recommending a small amount for lower cost but valuable greening improvements Rejected Can be delivered elsewhere Unsuitable for MTD fund Could be linked in - Better Financial Self Reliance B.A.D.G.E Basic Adult Dance Group for Exercise KORI Community Plus Back to Earth Community Plant Propagation at Broadwater’s Harmony Gardens Goan Community Association 10 Luncheon Club for the West Green Residents 11 12 13 14 No application - mis numbering No application – mis numbering Milton Road Willow walk Sustrans( on behalf of Turnpike Lane Community) Streets Ahead Project to Council worklessness team Agreed to fund classes per week over weeks over months only at a total cost of £2,230 with a remaining £770 specifically granted for sustainability and ongoing fitness methods Other costs were superfluous Agreed that £3000 be granted specifically to deliver graphics support , homework club , sports element An additional £1000 is provided on the condition that it is spent on making the project sustainable Local young people should be encouraged to attend the Milton road centre Agreed £3000 £4000 £2353 Agreed £2000 for seeking meals on wheels provision instead of Luncheon club arrangements which will be difficult to deliver on the community Association premises A further £1000 is provided specifically to the organisation to assist them in seeking further funding for this project to make it sustainable Duplicate bid - Duplicate bid - Rejected This was a poorly presented bid with mixed requests that did not match the criteria Idea for the project was felt to be good However, it was felt that there was good alternative access to funding - £3000 - 15 16 Liberty Life Foundation CHARITY Our Future is in Our hand – Well Being Project for over 50’s Broad water Farm Resident Association Let Education Represent Us 17 Broad water Farm Resident Association The Big Debate 18 White Star FC Football Activities and mentoring for young people Haringey University of the Third Age Community Involvement Events for Black History Month October 19 20 Esqua Creative Studio Broadwater Calm Culture Gems for this type of community initiative Project group to be put in touch with relevant Council service Rejected Not sustainable Not good value for money Rejected Application mentions GCSE ‘A’ levels If this is the target and not GCSE first level, it is specialised and this was felt to be too difficult to arrange and deliver It was felt that the future opening of the Inclusive learning Campus at Broadwater Farm should provide homework activities Suggested the youth debate could feed into a future Area Forum meeting Agreed to provide £2000 on the condition that there is further clarification on the youth related activity which is to come out of the big debate On the further condition that there is a report back to the Area Committee about the consultation activity with youth and the activities, which should include contributions to regeneration activities that have arisen from this and ongoing youth inclusion Rejected - this bid was sketchy and unclear about beneficiaries Did not indicate value for money Agreed - Value for Money Rejected Does not match criteria - - £2000 - £ 470 - 21 Haringey Street Pastors Training New Volunteers 22 Highway Youth Club Highway Youth Personal Development and Youth Café Project Agreed - on the condition that to volunteers operate in the West Green and Bruce Grove Wards Agreed – Sustainable project where there is opportunity to seek further funding TOTAL £1500 £1750 £25000 MAKING THE DIFFERENCE FUND 2011-12 Suggested Application Assessment Form App Project Name Organisation Area Cost Max How strongly does the project meet Haringey’s priorities (Thriving, Healthier, Safer, Sustainable, Empowered)? Does the project provide evidence of local need and support? Are the project details SMART (Specific, Measureable, Achievable, Realistic and Time framed)? Does the project demonstrate value for money? Does the application demonstrate the capacity to carry out the work within the prescribed timetable? Does the application demonstrate sufficient understanding of risk and appropriate mitigation? Total Area Committee Comments: Decision: 6 26 Score ... activity which is to come out of the big debate On the further condition that there is a report back to the Area Committee about the consultation activity with youth and the activities, which should... will be difficult to deliver on the community Association premises A further £1000 is provided specifically to the organisation to assist them in seeking further funding for this project to make... by residents and their associations A further purpose is also to highlight local issues and to stimulate problem solving This follows many years in Haringey of the Making the Difference Budget