S A LT L A K E 0 REPORT TO THE IOC MEDICAL COMMISSION NOVEMBER 1999 S Y D N E Y, A U S T R A L I A Copyright 1999 SLOC No part of this publication may be reproduced in any form without prior written permission of SLOC All rights reserved TA B L E O F C O N T E N T S Foreword SLOC Medical Services Background on SLOC’s Key Medical Providers Games Highlights Medical Care Program Staff Medical Volunteer Program General Medical Volunteers Medical Leadership Positions Test Events Strategic and Operation Plans: Medical Care Program 10 Olympic Village Medical Clinic 10 NOC Offices 10 NOC Medical Staff 10 Athlete Care 11 Spectator, Media, Staff and Volunteer Care 11 Olympic Family Care 11 Emergency Medical Services and Transportation 12 Non-Emergency Transportation of Patients 13 Public Health 13 Disaster Response 13 Olympic Family Hospitals 14 Doping Control Program 16 Doping Laboratory Service 16 Doping Control Stations 16 Doping Control Volunteers 16 Sixth IOC World Congress on Sport Sciences 17 Biomechanics Research Projects 18 Planning Timeline 19 Appendix 20 A Venue Schematics 20 B Medical Program Structure 24 PROGRESS REPORT NOVEMBER 1999 F O R E W O R D The Salt Lake Organizing Committee (SLOC) is pleased to present the October 1999 medical services progress report on the XIX Olympic Winter Games This report, presented to the International Olympic Committee (IOC) Medical Commission meeting in November 1999 in Sydney, Australia details the progress of SLOC as of October 1999 SLOC MEDICAL SERVICES SLOC Medical Services will provide all aspects of medical care for the Salt Lake 2002 Olympic Winter Games, meeting all requirements of the International Olympic Committee and the International Sport Federations Intermountain Health Care (IHC), SLOC’s medical services provider, is responsible for all aspects of Medical Services except the Doping Control program, although IHC is making a substantial financial contribution to SLOC to support the Doping Control program The University of Utah Health Sciences Center has subcontracted with IHC to develop the Olympic Village Polyclinic and other medical services provided on the university campus IHC will work with the state’s public health department and emergency medical services division to ensure a seamless continuum of care Public and private medical service agencies will also be involved in the delivery of care These efforts will be coordinated through SLOC Medical Services BACKGROUND ON SLOC’S KEY MEDICAL SERVICE PROVIDERS I N T E R M O U N TA I N H E A LT H C A R E , I N C Based in Salt Lake City, IHC, a non-profit health care system, serves the medical and health care needs of Utah, Wyoming and Idaho residents Unlike most health care organizations, IHC combines the financial, administrative and delivery aspects of health care into one administrative network With 23,000 employees, IHC facilities include 23 hospitals and 100 clinics in rural and urban communities Since its creation in 1975, IHC has been described as a “quality organization committed to providing medical services of the highest standard.” The organization’s clinical computer systems, laboratories and administrative functions have all received national awards and recognition IHC’s health plans division covers 480,000 individuals The organization also has a physician division of nearly 400 doctors With physicians, hospitals and health plans working together, IHC is better able to manage health care quality and costs for all its patients IHC is committed to quality and to making a significant contribution to the local and national health care environments This mission is reflected in IHC’s role as medical service provider for the 2002 Olympic Winter Games in Salt Lake City UNIVERSITY OF U TA H H O S P I TA L The University of Utah Hospital offers up-to-date treatment and consultation services to Utah citizens and residents of the five surrounding states It is a recognized leader in patient care, clinical education and research The collaboration between the University’s hospital, clinics, school of medicine, colleges of pharmacy, nursing and health ensures that patients will benefit from the collective expertise of an entire team of health care professionals The University Hospital, a level-one trauma center, has been recognized as one of “America’s Best Hospitals” by U.S News & World Report for six consecutive years PROGRESS REPORT NOVEMBER 1999 G A M E S H I G H L I G H T S • Cathy Priestner Allinger became the first female managing director of sports for an Olympic Organizing Committee in 1998 Allinger, a 1976 Olympic speed skating silver medalist, is one of six Olympic athletes on the SLOC staff • SLOC launched its pre-Games volunteer registration program in November 1998 and received about 9,000 applications to work in the organizing committee’s central offices and to help with test events like the U.S Alpine and Freestyle Skiing Championships held at Park City Mountain Resort, Deer Valley Resort and Snowbasin Ski Area in March 1999 • The IOC signed a contract in December 1998 with SEMA as the systems integrator for information technology at the 2002 Games Seiko has already been identified as the timing/scoring provider in Salt Lake • A study conducted by the Governor’s Office of Planning and Budget said the 2002 Games will provide significant economic benefits to Utah, including $2.8 billion in economic output, 23,000 job years of employment and $972 million in income to Utah workers and business owners • The U.S government awarded $90 million in discretionary transportation grants to the state of Utah in October 1998 for four major transit and highway projects, including $75 million for projects related to the 2002 Olympic and Paralympic Winter Games A Congressional bill also included $15 million for the Trappers Loop road at Snowbasin • Construction began in June 1998 at the Utah Winter Sports Park to build the large ski jumping hill (K120) and reconfigure the normal hill (K90) The new jump will be taller than any building in downtown Salt Lake City Construction will be completed by November 2000 • The renovation and expansion of Rice-Eccles Stadium—site of the 2002 Opening and Closing Ceremonies—was completed in August 1998 on the campus of the University of Utah • SLOC launched its first community environmental program with “Plant An Olympic Family Tree,” a statewide initiative with TreeUtah that planted 8,000 trees • The “2002 Kids” commemorative pin program was launched in November with the first childdesigned lapel pin The selected design was reproduced by SLOC licensee Aminco International in spring 1999 as part of its line of kids’ pins • Vice President Al Gore was appointed as chair of the 2002 White House Olympic Task Force with Thurgood Marshall, Jr., and Mickey Ibarra serving as vice chairs in September 1998 The task force is an interagency effort to coordinate federal activities related to the Games • Four sporting events were held on the Olympic venues in November and December 1998 with World Cups in alpine skiing, men’s bobsled, women’s bobsled and skeleton Five national championship events were held in Salt Lake City in early 1999 with figure skating, luge, bobsled, alpine skiing and freestyle skiing • W Mitt Romney became the new president and chief executive officer of the Salt Lake Organizing Committee for the Olympic Winter Games of 2002 (SLOC) in a unanimous vote by the board of trustees in February 1999 • An exhibit of 250 pieces of artwork created by Utah schoolchildren in the SLOC “Cool Winter GamesTM” art project toured the state in summer 1999 SLOC plans to use the artwork to decorate the athletes’ rooms in the Olympic Village at the University of Utah as well as other Olympic venues PROGRESS REPORT NOVEMBER 1999 G A M E S H I G H L I G H T S • Fraser Bullock was named SLOC’s executive vice president and chief operating officer in April 1999 “Fraser was my first choice as chief operating officer,” said Mitt Romney, SLOC president and CEO “I have known him for about 18 years I believe the fit between our needs and Fraser’s capabilities is exceptional My confidence and trust in Fraser’s skills will permit me to take the more active external marketing and community roles that SLOC will require.” • The Olympic Properties of the United States (OPUS) retained International Management Group (IMG), the world’s premier sports marketing and management company, to assist with securing corporate sponsorships through the year 2004 OPUS is the sponsorship, marketing and business entity created in partnership between the USOC and SLOC IMG has represented the International Olympic Committee for television rights and handled sponsorship sales and hospitality programs for the 1992 Olympic Winter Games in Albertville, France, the 1992 Olympic Games in Barcelona, Spain, and the 1994 Olympic Winter Games in Lillehammer, Norway IMG has also represented a host of Olympic sponsors throughout its tenure with the Olympic Movement • SLOC launched its Tree-cology Program on Earth Day, Thursday, 22 April 1999 at W Russel Todd Elementary School in Fort Duchesne, Utah Created to teach third-grade students the ecological benefits of tree planting, the Tree-cology program supplied trees to Utah’s third-grade classes for planting in spring 1999, and deliveries will continue each fall until 2002 • ALEM International, Inc., was selected as the management service contractor to work with the Salt Lake Organizing Committee in the planning and execution of the Olympic Torch Relay for the 2002 Olympic Winter Games ALEM, based in Boulder, Colo., has event management experience from the 1996 Atlanta, 1998 Nagano and upcoming 2000 Sydney Torch Relays • The Church of Jesus Christ of Latter-day Saints has offered to lend a prime downtown block of real estate to enable SLOC to stage the Olympic Medal Ceremonies for Utah families and visitors The property sits immediately east of the Triad Center and diagonally opposite the Delta Center, the Olympic venue for the figure skating and short track speed skating events In addition, the Church has offered to contribute toward the cost of developing the site for the Salt Lake Olympic Winter Games and long-term future use • The selection of 13-time Emmy Award-winning Don Mischer Productions to become executive producer for the 2002 Opening and Closing Ceremonies was approved by SLOC’s management committee in September 1999 Don Mischer Productions is a Los Angeles-based production company that has had 20 years of experience producing a wide variety of television specials and live, large scale major event programs, including the Opening and Closing Ceremonies for the 1996 Centennial Olympic Games in Atlanta • The mascots for the Olympic Winter Games of 2002 were named Powder (hare), Copper (coyote) and Coal (bear) in September 1999 After taking suggestions from 42,000 Utah schoolchildren in May 1999, SLOC initiated a national naming contest for the three mascots The “Three Names for the Games” campaign began in July with votes cast via mail, telephone and the Internet SLOC is the first organizing committee to involve public participation in identifying Olympic mascots The mascots are based on Native American culture, tradition and lore, inspired by petroglyphs of animal images found in the American West Each mascot wears a charm around its neck that has been fashioned after an original Anasazi or Fremont-style petroglyph to remind the hare, coyote and bear of its heritage The corresponding stories of the mascots reflect the Olympic motto of Citius, Altius, Fortius, meaning Swifter, Higher, Stronger The hare was swifter; the coyote reached higher places; the bear was strong and brave PROGRESS REPORT NOVEMBER 1999 M E D I C A L C A R E P R O G R A M S TA F F Chief Medical Officer J Charles Rich, M.D Medical Operations Officer TBD Director, Medical Services Ginny Borncamp Administrative Assistant, Medical Services DeeDee Jessen Medical Director, Doping Control Douglas E Rollins, M.D., Ph.D Program Manager, Doping Control Michele E Brown Medical Director, Olympic Polyclinic Mark Elstad, M.D Medical Director, Paralympic Polyclinic Stuart Willick, M.D Program Manager, Polyclinic William Holt Program Manager, Athlete Care Ronda Ingram, A.T., C Program Manager, Test Event Medical Care Sharon Harned Program Manager, Medical Materials Management Greg Bertola Convenor, IOC World Congress on Sport Sciences Stephan C Johnson, Ph.D Coordinator, Biomechanics Research Projects Todd L Allinger, Ph.D PROGRESS REPORT NOVEMBER 1999 M E D I C A L V O L U N T E E R P R O G R A M GENERAL MEDICAL VOLUNTEERS SLOC Medical Services has prepared a comprehensive summary describing opportunities for medical volunteers, which has been posted on SLOC’s website at www.slc2002.org Medical Services information is found under games info There is an on-line medical volunteer application (hard-copy applications are also available for those that not have access to the Internet) Discipline-specific medical teams have been developed to support the medical-credentialing process (i.e physicians reviewing physicians, nurses reviewing nurses, etc.) The IHC Medical Staff office is supporting this process The credentialing process includes license verification, skills assessment and pre-qualification by job category This will help ensure the medical volunteers are assigned to the most appropriate positions Legislation was passed in January 1999 to allow a licensure exemption for out-of-state volunteers This was achieved because IHC was overseeing and credentialing the out-of-state volunteers It will greatly streamline the application process for out-of-state medical volunteers MEDICAL LEADERSHIP POSITIONS Selection of appropriate venue medical officers (VMOs) and venue medical coordinators (VMCs) is a high priority As physicians and other medical specialists apply for these positions, SLOC will invite them to participate in test events prior to the Games to assess genuine interest, leadership ability and commitment TEST EVENTS Pre-Games test events have been carefully selected to: • assess established medical protocol; • test medical communication plans; • train volunteers in sport-specific settings; and • develop relationships and confidence with existing venue medical teams All volunteers receive a post-event survey requesting feedback on all aspects of their experience from medical protocol to volunteer training Information will be used to clarify procedures, improve operations, and enhance volunteer retention for the Games PROGRESS REPORT NOVEMBER 1999 S T R AT E G I C M E D I C A L A N D C A R E O P E R AT I O N A L P L A N S P R O G R A M OLYMPIC VILLAGE MEDICAL CLINIC The Olympic Village Medical Clinic will be located on the ground floor of the University Guest House, situated near the northern edge of the Olympic Village It will have two dedicated entrances on the western side of the building that open up to a plaza and the facility parking lot at the ground floor level This entrance will allow ease of egress for ambulance crews and other ground transportation to and from the clinic, as well as direct access for athletes and officials in the village The Guest House was built on a slope, so roughly half of the ground floor is actually located above ground with the other half recessed into the hillside The views of the Salt Lake Valley from the waiting room and the physiotherapy areas are spectacular This site will not be a dedicated health-care facility in the long term Prior to and immediately following the Games, the facility will serve as conferencing and meeting room space for the University Guest House The facility has been designed and constructed with the expectation that it will be converted to medical space during the Games and then returned to its original configuration The Guest House facility should be completed in fall 1999 It will be remodeled for conversion to the Olympic Village Medical Clinic in Autumn 2001 This facility will provide approximately 900m2 of space for the Olympic Village Medical Clinic, including space identified for reception, waiting room, triage and emergency, radiology, pharmacy, laboratory, ophthalmology, dental, consultation and exam rooms, procedure rooms, gender verification, physiotherapy/sports medicine, doping control, IOC Medical Commission office/library and staff rooms The Olympic Village will be located adjacent to the University of Utah Hospitals and Clinics Should a patient require emergency treatment or care that is not available at the clinic, the University Hospital emergency room entrance is only about 1,350m away from the Olympic Village Medical Clinic NOC OFFICES Doctors’ offices and massage rooms will be made available to the NOCs within the Olympic Village according to the size of the NOC’s delegation The allocation formula has been revised and approved by the IOC Coordination Commission These rooms will be set up with the equipment defined in the Olympic Village Guidelines Additional equipment will be available through SLOC’s rate card These rooms will be located in the residential zone of the village, as close as possible to relevant housing NOC MEDICAL STAFF In 1996, the Utah legislature made allowance for out-of-state medical professionals to treat members of their own athletic team or delegation without requiring temporary licensure from the Utah Department of Commerce, Division of Occupational and Professional Licensing (DOPL) This exemption allows the NOC medical staff to treat their athletes and officials while in Utah This exemption does not grant NOC medical staff hospital privileges Should an athlete or other member of the Olympic Family require hospitalization, the NOC physician may observe and offer consultation to the hospital medical staff, but will not have privileges to provide direct care to the patient while they are hospitalized The exemption does allow for NOC physicians to write prescriptions for drugs included in SLOC’s medical drug formulary, which will be filled at the Olympic Village Medical Clinic (i.e polyclinic) pharmacy NOC physicians will not be able to write prescriptions for narcotics 10 PROGRESS REPORT NOVEMBER 1999 S T R AT E G I C A N D O P E R AT I O N A L M E D I C A L C A R E P L A N S P R O G R A M ATHLETE CARE SLOC Medical Services, in coordination with existing venue medical teams, is developing a comprehensive medical program to support SLOC test events prior to 2002 and all Olympic competition and training venues during the 2002 Olympic Winter Games Medical protocols are being designed to manage all athlete injuries safely and efficiently SLOC Medical Services has carefully selected pre-Games test events to observe and critique these medical protocols prior to the Games All protocols are being developed in conjunction with existing venue medical teams, (i.e., ski patrol directors, venue EMS agencies) using established and proven protocols for treatment and evacuation of ill or injured athletes For outdoor competition and training, field-of-play medical response will be provided by venue ski or safety patrol teams which will include physicians and emergency medical technicians Field-ofplay medical care for the ice venues will be provided by SLOC medical volunteer teams including physicians and certified athletic trainers (specialists in first response/assessment of sports-related injuries) Athlete first-aid stations are located as close to the field-of-play as venue design permits, allowing for ease of accessibility for athlete and quick transportation from the field-of-play to the first-aid station All supplies necessary to initially treat an injured or ill athlete will be available at the first-aid station Medical supply lists were developed by consulting emergency room medical staff All athlete first-aid stations will be staffed with a physician, a nurse and a certified athletic trainer The staff will be available prior to, during, and following each practice or competition session Injury or illness evaluation and care by a physician will be available to the athlete as well as pre- and post-practice competition athletic training and physiological services SPECTATOR, MEDIA, STAFF AND VOLUNTEER CARE Medical care for spectators, media, staff and volunteers will be provided at spectator first-aid stations and by spectator mobile first-aid team members stationed in spectator service and viewing areas This medical care will consist of emergency and first-response care and may include referral to an appropriate clinic or hospital During competitions and ceremonies the primary first-aid stations will be staffed with a physician and nursing staff Several venues will also have a satellite first-aid station staffed by nurses working in concert with the primary first-aid station At training-only venues, staff and volunteers may be treated in the athletes’ first-aid station Care will be taken to ensure privacy for athletes OLYMPIC FAMILY CARE Medical care for acute and emergent illness or injury will be provided at no charge for specified Olympic Family members including athletes, officials, IOC members and staff, as well as IF and NOC presidents and secretaries general Services will be provided at the IOC Headquarters Hotel, the venues, and the village medical clinic Should hospital services be necessary, SLOC’s medical staff will refer the Olympic Family member to the appropriate hospital As defined in the Host City Contract, there will be no charge for hospital care for athletes, coaches, trainers and other officials, if the care is arranged and approved by SLOC medical staff, including emergency medical transportation to an Olympic Family Hospital For most circumstances of illness or injury, it is expected that care will be provided at the one of SLOC’s medical sites If medical services for existing or non-emergent conditions are sought, Olympic Family members may access the community medical system directly SLOC reminds Olympic Family members that PROGRESS REPORT NOVEMBER 1999 11 S T R AT E G I C M E D I C A L A N D C A R E O P E R AT I O N A L P L A N S P R O G R A M medical care is not free in the United States, so travelers’ or international medical health insurance is recommended should elective medical services be desired Health insurance is also recommended for any individuals affiliated with the Games but not included in the above list First-aid treatment at the venues will be available at no charge, but emergency transport, clinic care or hospitalization will result in a patient charge to persons not included in the Olympic Family list as noted above EMERGENCY MEDICAL SERVICES (EMS) AND TRANSPORTATION IHC, SLOC’s medical service provider, will engage the services of each venue’s local, state-licensed EMS ambulance agency The ambulance teams stationed at the venues will be available to assist with assessment of acute illness or injury, transportation of a patient to the venue’s first-aid station, or when necessary, emergency transportation to the polyclinic, Olympic Family Hospitals or other appropriate health care facility The following is SLOC’s plan for EMS coverage: OUTDOOR COMPETITION VENUES will have on-site ambulance teams for competition and official training periods and will be supported by air ambulance Outdoor venues include: • Snowbasin Ski Area (downhill, super-G, downhill combined) • Deer Valley Resort (freestyle moguls and aerials) • Park City Mountain Resort (slalom, giant slalom, snowboarding) • Soldier Hollow (biathlon, cross-country, nordic combined) • Utah Winter Sports Park (bobsleigh, skeleton, luge, ski jumping, nordic combined) INDOOR COMPETITION VENUES will have on-site ambulance teams for competition and official training periods and will be supported by air ambulance Indoor venues include: • Salt Lake Skating Arena (figure skating, short track speed skating) • West Valley Hockey Arena (ice hockey) • Seven Peaks Hockey Arena (ice hockey) • Oquirrh Park Oval (speed skating) • The Ice Sheet at Ogden (curling) THE PRACTICE ICE VENUES will have on-site ambulance teams for official training periods and will be supported by air ambulance Practice venues include: • The Acord Arena • The Steiner Ice Arena THE MEDALS PLAZA AND THE OLYMPIC STADIUM will have on-site ambulance teams during the Opening, Closing and Medals Ceremonies 12 PROGRESS REPORT NOVEMBER 1999 S T R AT E G I C A N D O P E R AT I O N A L M E D I C A L C A R E P L A N S P R O G R A M NON-EMERGENCY TRANSPORTATION OF PATIENTS When an athlete or other member of the Olympic Family requires non-emergency medical transportation for further care or evaluation, the SLOC venue motor pool will be made available Suitable transportation for non-Olympic Family members will be arranged PUBLIC HEALTH An Environmental and Public Health Alliance (EPHA) was established in 1998 to plan for public health services associated with the 2002 Olympic and Paralympic operational periods EPHA includes representatives of the Utah departments of health, environmental quality and agriculture, and the local public health departments from each county with an Olympic venue Each agency is tasked with developing operational plans and organizational capacity to ensure optimal surveillance and response with respect to environmental safety, injury prevention, illness prevention, and detection and response to communicable or food borne illnesses SLOC Medical Services is working closely with EPHA to provide planning information and facilitate effective communication with SLOC venue development, SLOC food services, Olympic Village and other functions, as appropriate Working groups have been developed in the following disciplines: • Injury and illness prevention and health promotion • Communicable disease and illness surveillance and response • Mass-gathering guidelines • Food safety • Drinking water • Waste water and solid waste • Air quality • Interagency coordination EPHA is the contact point for U.S federal agencies that will, if deemed necessary, provide support to Utah during the planning and operational period for the Salt Lake 2002 Games DISASTER RESPONSE In 1997, the Utah State Legislature created the Utah Olympic Public Safety Command structure (UOPSC) to ensure a coordinated Olympic planning effort among all law enforcement, fire, emergency medical services and public works agencies UOPSC will provide the framework for implementing a disaster response plan should a mass casualty threat or situation occur during the Games Jurisdictional responsibility for disaster response lies with the local public health and safety agencies Should an emergency occur that requires a greater response than the local agencies can support, mutual-aid agreements will be in place with nearby providers Appropriate response teams from the state of Utah and U.S federal agencies will be available for larger-scale emergencies PROGRESS REPORT NOVEMBER 1999 13 S T R AT E G I C M E D I C A L A N D C A R E O P E R AT I O N A L P L A N S P R O G R A M Should emergency circumstances arise at an Olympic venue, the venue medical team will provide medical services under the direction of the venue’s UOPSC incident commander The venue medical officer and venue medical coordinator will work closely with the venue incident commander and the venue EMS agency supervisor to determine the appropriate assignments and locations for SLOC’s medical volunteers In an emergency, SLOC’s medical operations officer, located at the Medical Command Center, will oversee and manage the medical resources (staff, equipment and supplies) at all SLOC medical facilities Coordination with Olympic Family Hospitals and EMS Agency resources will occur through the SLOC Medical Command Center and communication with the venues OLYMPIC FAMILY HOSPITALS The following hospitals will operate as Olympic Family Hospitals: UNIVERSITY OF U TA H H E A LT H S C I E N C E C E N T E R ( U U H S C ) • Located in Salt Lake City, approximately five minutes from the Olympic Village • 395 beds, level-one trauma center, full tertiary and primary care services • UUHSC will accept athletes and officials that may be referred from the polyclinic for required outpatient (treatment or diagnostic) or inpatient services LDS and UUHSC will be the primary Olympic Family Hospitals L D S H O S P I TA L ( L D S H ) – I H C • Located in Salt Lake City, approximately 10 minutes from the IOC Hotel, Main Media Center, Delta Center and the Medals Plaza LDSH is approximately 35 miles from the Park City venues • 520 beds, level-one trauma center, full tertiary and primary care services • LDSH will accept athletes and officials that may be referred from the Olympic venues or any other area where they may become ill or injured LDSH and UUHSC will be the primary Olympic Family hospitals M C K AY- D E E H O S P I TA L C E N T E R ( M D H C ) – I H C • Located in Ogden, approximately 20 miles from Snowbasin Ski Area and one block from the the Ice Sheet at Ogden • 272 beds, level-two trauma center, full tertiary and primary care services • MDHC will accept athletes and officials that may be referred from Snowbasin Ski Area or the Ice Sheet at Ogden If inpatient care is required, a transfer to LDS Hospital will be arranged U TA H VA L L E Y R E G I O N A L M E D I C A L C E N T E R ( U V R M C ) - I H C • Located in Provo, approximately three miles from the Seven Peaks Hockey Arena • 314 beds, level-two trauma center, full tertiary and primary care services • UVRMC will accept athletes and officials that may be referred from Seven Peaks Hockey Arena If inpatient care is required, a transfer to LDS Hospital will be arranged 14 PROGRESS REPORT NOVEMBER 1999 S T R AT E G I C A N D O P E R AT I O N A L M E D I C A L C A R E P L A N S P R O G R A M H E B E R VA L L E Y M E D I C A L C E N T E R ( H V M C ) – I H C • Located in Heber City, approximately nine miles from Soldier Hollow • 35 beds, level-three trauma center (full-functioning emergency room), primary care services • HVMC will accept athletes and officials that may be referred from Soldier Hollow If inpatient care is required, a transfer to LDS Hospital will be arranged C O T T O N W O O D H O S P I TA L M E D I C A L C E N T E R ( C H M C ) * A LT E R N AT E FA C I L I T Y – IHC • Located in the Salt Lake City area, approximately seven miles from the downtown venues • 167 beds, level-two trauma center, full tertiary and primary services • CHMC will accept athletes in the event of a medical emergency in which the level-one trauma centers (LDSH and UUHSC) have been activated for mass casualties Transfer to LDS Hospital will be arranged when appropriate These hospitals will develop appropriate procedures to support the Olympic Family effectively Case management and communication will be coordinated through SLOC Medical Command Center PROGRESS REPORT NOVEMBER 1999 15 D O P I N G C O N T R O L P R O G R A M The SLOC Doping Control program will follow the protocols of the IOC Medical Commission’s Olympic Movement Anti-Doping Code If approved by the IOC Medical Commission, the Olympic Movement Anti-Doping Code will supercede the IOC Medical Code DOPING LABORATORY SERVICES SLOC has a signed Letter of Agreement with Indiana University Drug Analysis Laboratory for Athletic Drug Testing and Toxicology (IUADTT) to supply staffing for a local temporary IOCaccredited laboratory A contract with IUADTT will be completed as soon as possible, given the evolving policy and practices of the athletic drug control movement The temporary laboratory will be located near the Olympic Village at the Associated Regional University Pathologists, Inc (ARUP) building A Letter of Agreement to provide required laboratory and office space has been signed with ARUP SLOC anticipates having a completed contract for this space by January 2000 An integrated group of local area laboratory representatives has been convened to discuss creative and cost-effective acquisition options for required equipment, supplies and support staff Meetings will continue on a quarterly basis DOPING CONTROL STATIONS Preliminary areas have been designated for doping control stations at all competition venues and the Olympic Village Medical Clinic DOPING CONTROL VOLUNTEERS Early recruitment efforts have identified a number of local medical doctors interested in doping venue officer and deputy doping venue officer positions Training programs from the United States Olympic Committee (USOC), National Collegiate Athletic Association (NCAA) and the Canadian Centre for Ethics in Sport are currently being reviewed Training for these two positions will begin in December 1999 It is SLOC’s intent to staff each doping control station with a highly experienced crew chief from the USOC or NCAA programs along with a local medical doctor who has successfully completed the SLOC training and served at multiple test events Recruitment and training for technical officers, site coordinators, escort coordinators and athlete escorts has begun and will continue throughout the test event season Only volunteers who have successfully completed the SLOC training and served at test events will be eligible for Games doping control testing The marshal (access control staff), located at the doping control station will be trained by SLOC Security 16 PROGRESS REPORT NOVEMBER 1999 S I X T H I O C W O R L D C O N G R E S S O N S P O R T S C I E N C E S The Sixth IOC World Congress on the Science and Medicine of Human Movement will take place 16-21 September 2001 at the Grand America Hotel in Salt Lake City, Utah The theme for this meeting is the Science and Medicine of Human Movement including sports, general physical activity, healthy lifestyles, prevention, and the treatment and rehabilitation of injuries The focus of the congress will be on the application of science and medicine in sport and human physical activity with emphasis on health and performance enhancement, injury prevention, injury treatment, and rehabilitation Recognizing that sports and activities play a primary role in the maintenance of human health, presentations based on observations of sports practitioners of all ability levels and ages are encouraged The congress co-chairs are Charles Dillman, Ph.D and Stephen Johnson, Ph.D The call for papers will be October 2000 Abstract submission deadline is 15 January 2001 Original research will be accepted in the following categories: biological, medical, physical, behavioral and a fifth category, information technology, which is new for this congress Examples of suitable information technology topics include the use of computer software and hardware in athlete-tracking systems, data acquisition and reduction, data display, coaching and teaching tools, performance simulation, etc Applications that involve the use of Internet technology within the scope of the Congress theme are particularly encouraged PROGRESS REPORT NOVEMBER 1999 17 B I O M E C H A N I C S R E S E A R C H P R O J E C T S Todd L Allinger, Ph.D., has been named as SLOC’s coordinator of biomechanics research projects He has also been named SLOC’s representative on the IOC Medical Commission’s Sub-Commission on Biomechanics and Physiology of Sports Dr Allinger will work closely with Dr Stephen Johnson and the other members of the IOC SubCommission on Biomechanics and Physiology of Sports Research ideas are invited for projects to be conducted during the 2002 Olympic Games The call for research proposals will be launched February 2000 The proposal deadline is February 2001 Dr Allinger can be contacted at: The Orthopedic Specialty Hospital 5848 South 300 East Salt Lake City, Utah 84107 Projects should answer a specific question and not be descriptive in nature Justification of why these projects must be conducted during an Olympic Winter Games should be given Between two and six projects will be accepted SLOC Medical Services needs more information related to how the research projects will be funded While the scope falls within the Medical Services function, there is no budget allocated to cover expenses associated with these projects 18 PROGRESS REPORT NOVEMBER 1999 P L A N N I N G T I M E L I N E MILESTONES (TO DATE 1999) October 1997 Chief medical officer appointed October 1998 Medical services contract with IHC signed October 1998 Medical subcontract with University of Utah signed January 1999 Doping medical director appointed February 1999 First SLOC test event, 1999 US Figure Skating Championships Medical services provided at two competition sites, one training site and the athlete hotel April 1999 Indiana University Athletic Drug Testing & Toxicology Laboratory selected as the IOC Accredited Laboratory May 1999 Letter of Intent signed for temporary doping laboratory space with Associated Regional University Pathologists, ARUP in Salt Lake City August 1999 Polyclinic layout completed (awaits IOC Medical Commission approval) WORK IN PROGRESS • Complete contracts for on-site ambulance services • Continue medical volunteer recruitment and credentialing process • Develop preliminary medical volunteer staffing plans • Solicit medical equipment and supplies through donation/sponsorship • Continue venue layout and medical-facility development • Plan Olympic Family Hospital requirements • Review and develop medical encounter data-management system • Plan test events (volunteer recruitment and training, facility and operations plans) • Continue planning for the Sixth IOC World Congress on Sport Sciences and research projects PROGRESS REPORT NOVEMBER 1999 19 O LY M P I C V I L L A G E M E D I C A L S E R V I C E S 20 A P P E N D I X A V E N U E S C H E M AT I C S PROGRESS REPORT NOVEMBER 1999 Polyclinic: Located in the Lower Level of the Guest House A P P E N D I X A V E N U E S C H E M AT I C S 39 1200 St 1900 West 39 Odgen-Hinckley Airport North 226 24th St OGDEN SNOWBASIN SKI AREA 203 -2 mi 167 THE ICE SHEET AT OGDEN Trappers Loop ale erd Riv Rd -1/2 1/2 mi Major Interstate Highways 80 Junctions Mountain Green Hill Air Force Base Clinton Rd -1 89 State Highways/Roads 66 Olympic Venues 700 So 84 Gentile St 89 MORGAN 80 65 Great Salt Lake Echo Junction 66 65 2200 No SALT LAKE CITY INTERNATIONAL AIRPORT Wanship SALT LAKE ICE CENTER IBC MPC OLYMPIC VILLAGE 80 RICE-ECCLES OLYMPIC STADIUM 400 So 80 40 UTAH OLYMPIC PARK 24 1300 East State Street Light Rail Highway Bangerter 5600 West 9400 West d 4700 So Blv WEST VALLEY CITY ill UTAH OLYMPIC OVAL Silver Creek Jct Kimball Jct oth 'E' CENTER 3500 So Fo SALT LAKE CITY 2100 So 201 PARK CITY 89 215 PARK CITY MOUNTAIN RESORT 190 248 DEER VALLEY RESORT SOLITUDE 5400 So 7800 So BRIGHTON 9000 So SNOWBIRD 9400 So 210 ALTA 10600 So 189 12300 So HEBER SOLDIER HOLLOW 40 Deer Creek Reservoir 15 189 800 No Salt Lake City and Surrounding Areas PROGRESS REPORT NOVEMBER 1999 Utah Lake THE PEAKS ICE ARENA PROVO 23 24 Director Media Relations Caroline Shaw Director - State & Local Govt Relations Bill Shaw Office Management Andrea Fraley Volunteer Operations Kristin Lundgren PROGRESS REPORT NOVEMBER 1999 Prepared by SLOC Human Resources 10/4/99 Director Youth Programs Bob Bills Director Education Judy Stanfield Director Training Dianne Hesleph Director Arts and Culture Ray Grant Director Staffing Steve Clark Director Communications Frank Zang Director Publications Perkins Miller Director International Client Services Verena Rasmussen Director NOC and Athlete Services Ina Grennes Director Image Kevin Donovan Sr VP Communications and Public Affairs Shelley Thomas Director - Sales Promotion Services Judy Shoemaker Managing Director Marketing Don Stirling Director Licensing Laura Lamando Director - Brand Equity & Development Gary Johnson Vice President Marketing & Licensing Mark Lewis Associate General Counsel Mary Shea Tucker Associate General Counsel Brian Katz Sr VP Legal and Marketing Kelly Flint Director Transportation Planning John Njord Director Transportation Tom Halleran Director - Procurement & Contract Administration Stuart Ash Managing Director Venue Development Jerry Anderson Director Permanent Venue Construction Ranch Kimball Director Environment Diane Conrad Director Ceremonies Scott Givens Sr VP Venues Grant Thomas Director Ticketing Marty Schueren Director Spectator Services TBD Director Food Services Don Pritchard Director Accommodations John Sindelar Managing Director Games Services John Bennion Director Risk Management Bill Moreton Controller Ross Welch Managing Director Finance Gordon Crabtree Director Financial Planning Brett Hopkins Director - Medical Services Ginny Borncamp Director - Sports Operation Tom Cornwall Director - Oquirrh Park, Speed Skating, Curling Nick Thometz Director - Figure Skating & Short Track Andy Gabel Director - Soldier Hollow Lyle Nelson Director - Alpine Herwig Demschar Director Broadcast Administration James Oshust Director - Games Mgmt & Admin Systems Mark Young Director Systems Management Roxanne Mashburn Director Results Systems Frederic Wojciechowski Director Timing/Scoring Systems Michael Morris Director Games Information Systems Elmer Benites Director - Information Services Alice Mahmood Director - Telecommunications Sharon Kingman Managing Director Information Technology Dave Busser Director Press Operations Bruce Dworshak Director UWSP Craig Lehto Managing Director Sports Cathy Priestner Chief Operating Officer & Chief Financial Officer Fraser Bullock Bechtel Consultant Bob Kenniston Director Accreditation Tom Cisewski Director Olympic Village Richard Tyler Director Venue Operations TBD Director Security Marv Smalley Managing Director Event Management Doug Arnot Managing Director Paralympics Joann Klonowski M E D I C A L Director Human Resources Ron Mortensen Sr VP Human Resources & International Relations Ed Eynon Director DC Office Mike Bertelsen & Director Federal Relations Seileen Mullen Murphy B VP of Federal Relations Cindy Gillespie C H A R T S T R U C T U R E President and CEO Mitt Romney O R G A N I Z AT I O N A L S L O C A P P E N D I X P R O G R A M O R G A N I Z AT I O N APPENDIX B MEDICAL PROGRAM S T R U C T U R E & O R G A N I Z AT I O N V E N U E O P E R AT I O N S PROGRESS REPORT NOVEMBER 1999 C H A R T 25 S E R V I C E S Operations Management A P P E N D I X M E D I C A L S T R U C T U R E 26 S L O C B Revised 9/99 Salt Lake Organizing Committee Chief Medical Officer Medical Svcs Director Dr J Charles Rich Ginny Borncamp Olympic Medical Operations Officers Drs Schwitzer & Price Admin Assistant DeeDee Jessen Paralympic Medical Operations Officer Admin Assistant TBD 2/00 Polyclinic Medical Directors Drs Elstad & Willick Medical Director Program Mgr PROGRESS REPORT NOVEMBER 1999 Doping Control Dr Doug Rollins Doping Control Michele Brown Program Mgr Program Mgr University Medical Svcs William Holt Volunteers 1/00 Program Mgr Test Events Sharon Harned Program Mgr Program Mgr Publications & Public Health 8/00 Med Matls Mgmt Greg Bertola Program Mgr Athletes Care Ronda Ingram Venue Medical & Doping Officers VMO/VDO/VMC Park City VMO/VDO/VMC Delta Center VMO/VDO/VMC Deer Valley VMO/VDO/VMC E Center VMO - Venue Medical Officer VDO - Venue Doping Officer VMC - Venue Medical Coordinator VMO/VDO/VMC Winter Sports Pk VMO/VMC Steiner Ice VMO/VDO/VMC Soldier Hollow VMO/VDO/VMC Seven Peaks VMO/VDO/VMC Snowbasin VMO/VMC IOC Hotel VMO/VDO/VMC Ogden Ice Sheet VMO/VMC IBC/MPC VMO/VDO/VMC Oquirrh Park Operations Mgr Polyclinic VMO/VMC Ceremonies Stadium P R O G R A M O R G A N I Z AT I O N Operations Management M E D I C A L & SLOC Medical Services IOC Medical Commission IOC Medical Commission Progress Report, November 1999 Salt Lake Organizing Committee for the Olympic Winter Games of 2002 257 East 200 South, Suite 600 Salt Lake City, Utah 84111-2048 USA Telephone: 801-212-2002 Facsimile: 801-364-7644 www.slc2002.org Printed on recycled paper C ©1999 SLOC