BELMONT UNIVERSITY Required Steps for Programs with Minors Contact Event Services o Reserve space on campus o Complete Conference Intent to Organize & Housing Inquiry Form For summer conferences this must be completed by April 1, 2017 https://form.jotform.com/belmonteventservices/conference-intent-to-organize o Sign MOU acknowledging policies For summer conferences this must be completed by April 15, 2017 Complete Registration Form for Program with Minors o Minimum of 45 days in advance of first day of program o HR will facilitate background checks for all identified Authorized Adults listed on this form o Submit to hr@belmont.edu AND riskmanagement@belmont.edu Complete Required Training o Minimum of 14 days prior to program o Program organizers will be required to attend mandatory training hosted by the Office of Human Resources o All program workers and volunteers must complete the Protection of Minors training tutorial located at http://belmont.edu/risk-management/protecting-minors.html Summer Meal Request Form (if needed) o Minimum of 14 days prior to the program Summer Housing Guarantee Form (if needed) o Minimum of 14 days prior to the program Hiring Paperwork o Per federal and state law, all hiring paperwork must be turned into Human Resources o Must be submitted to hr@belmont.edu on or before first date of program Conference Daily Schedule o Each camp will be required to turn in a tentative daily schedule to Conference Services o Must be submitted to kelli.davis@belmont.edu on or before first date of program