HIST Graduate_Student_Handbook_as of July 2020

1 Graduate Student Handbook 2020-2021 Department of History University of Oklahoma Norman, Oklahoma “Welcome! We are elated to welcome you to the University of Oklahoma History Department at the University of Oklahoma! It is our distinct pleasure to be your chosen university to pursue your graduate studies, we look forward to the growth, contributions and phenomenal successes of each of our students as you achieve your goals and graduate from the programs here at OU.” The purpose of this Graduate Student Handbook (Handbook) is to assist you during your transition to the University, throughout your studies and through the conclusion of your graduate studies It is an expectation that all History Graduate Students have read and are familiar with its contents We hope you take advantage of the numerous opportunities and resources available to you during your time in the Department There are further resources available on the History Department Website and through the History Department Administrative team Please contact Janie Adkins for more information or refer to the History Department faculty and staff web pages to view a list of all faculty and staff I PROSPECTIVE GRADUATE STUDENTS Applications are filed through the Graduate College at OU and then reviewed by members of the Graduate Faculty of the Department of History Applications are due by December 31 for FA admission the following year 1) Admission to the Degree of Master of Arts Application a) Procedures and Requirements i) The Graduate College sets residence and other general requirements for the Master of Arts (M.A.) Formal application for admission to the program is made online through the Graduate College Admissions http://www.ou.edu/gradcollege/admissions/apply Prospective M.A students will complete the Graduate College application form and forward the required transcripts to the Graduate College In addition, the Department of History requires: ii) Three letters of reference, preferably from the applicant's professors iii) A statement of purpose explaining why the applicant wishes to pursue the M.A degree, what fields of history interest the applicant, and what the applicant hopes to with the degree (approximately 500 words) iv) An essay, term paper, or seminar paper, preferably from a history course v) Completed applications are forwarded to the Department of History for review The Graduate Studies Committee uses the following criteria in admissions decisions Students must vi) Have a 3.5 or better grade-point average in a 4-point system in all courses in history taken as an undergraduate vii) And have a 3.5 or better grade-point average in all courses taken during the last two years of undergraduate study *Meeting these requirements does not, however, guarantee admission to the program Admission depends on the Graduate Studies Committee's overall evaluation of an application Qualitative measures, such as the Statement of Purpose, the quality of the submitted paper, and letters of reference are regarded as especially important On rare occasions, students are admitted conditionally, usually when their undergraduate preparation is inadequate The Graduate Studies Committee may require students who are admitted conditionally to take 12 hours of course work in history earning a 3.5 GPA before they are considered for regular admission The courses will be selected by the chair of the Graduate Studies Committee in consultation with the student II Getting Started Guide A Graduate School New Student Administrative Information ✓ Sooner ID Card: All admitted students can receive their new Graduate student identification card by walk-in appointments at 900 Asp Avenue The office is open 8AM-5PM Monday through Friday weekly The cost is $15 by cash or check only ✓ Parking passes can be purchased through the following website http://www.ou.edu/parking or by visiting the Parking Services Center in person The OU parking maps can be found at http://www.ou.edu/parking/maps ✓ OU Health Center services and mandatory forms can be accessed only at http://www.ou.edu/healthservices ✓ OU Counseling Center offers a variety of services, appointments can be made by calling (405) 325-2911 More information can be found at http://www.ou.edu/ucc B Graduate Student Life ✓ The OU Graduate Student Life Center is open to all Graduate School students Monday through Friday 9AM-5PM not including federal holidays The center offers study areas, conference rooms and amenities for all graduate students ✓ The OU Graduate Student Life Center offers a new student orientation for all incoming graduate students in the fall semesters ✓ There are various programs, workshops and job search opportunities offered throughout each semester please refer to the following website for more information: http://www.ou.edu/gradcollege C Additional Graduate Student Resources ✓ Scholarly Lounge and rentable study rooms are available at the Bizzell Memorial Library on the Lower Level floors one and two respectively Contact the library help desks for more information ✓ Resource Guide here: http://www.ou.edu/gradcollege/new-students D Setting up your accounts ✓ Set up your sooner email through setting up your account at the following link: https://accounts.ou.edu/Account/NewAccountSetup ✓ To set up your OUNet (4x4) account refer to the following link: http://askit.ou.edu/customer/en/portal/articles/2355529-set-up-yourounet-account E Emergency notification system sign up ✓ To sign up for emergency situation and weather alerts follow the step by step guide at https://www.ouhsc.edu/police/EmergencyManagement/ECS F Graduate Student Committee ✓ The Graduate Studies Committee consists of the Director of Graduate Studies, who chairs the committee, and two other faculty members The Committee will have primary responsibility for overseeing the graduate program in history, including responsibilities of recruitment, admission, funding, and curriculum ✓ The Graduate Studies Committee must comply with all University and Graduate College policies and with the Department’s Governance document G Graduate Student Liaison-Janie Adkins ✓ Assists in enrolling in classes ✓ Negotiating paperwork ✓ Provides support daily, primary contact for administrative items III Departmental Events and Resources 1) Department Workshops -Example a) Workshops are conducted each semester; all Graduate students are highly encouraged to attend these events b) From the Graduate Director, Dr Raphie Folsom, these events are important for various reasons: i) They allow you to see professional historical scholarship in the process of publication ii) They expose you to ideas, methods, sources, and people from outside your field that may prove useful in your own work iii) They allow you to give support, in the form of constructive criticism and praise, to scholars who will later be able to the same for you, when you present in this series iv) I realize that scheduling is complicated, and that we all have enormously complicated and busy professional lives But I urge all graduate students, particularly those in the earlier stages of their careers, to prioritize the workshop series 2) Phi Alpha Theta Award Dinner-Example a) This is held annually to recognize History Department undergraduate and graduate students’ accomplishments, awards and fellowship winners It is usually held in March or April It is a festive occasion with dinner, remarks from the Department Chair, and the presentation of the awards This is an opportunity for all undergraduate and graduate students in the History Department to come together and recognize the incredible achievements completed throughout the annual year with awards, social interaction and community celebration 3) Scholarly Visits a) Throughout each semester various lecture series will be offered as Scholars and visitors rotate through the campus These lectures will be announced by the department as they are scheduled, all History Department members are encouraged to attend and support Please contact the point of contact or Janie Adkins for more information on lecture series as they arise 4) Job Talks a) Depending on the hiring status of the History Department, there may be job talks from prospective hires throughout the semester These opportunities are imperative to the future of the History Department and future students and are highly encouraged for maximum attendance It is expected that the department members will read all job talk documents prior to the presentation and will ask pertinent and professional questions towards the candidates b) During some Job Talk interviews, opportunities will arise for meals and escorting scholars to various locations according to itineraries Graduate students are afforded the ability to conduct one on one conversations with the interviewees allowing both the expansion of knowledge and opinion formulation on the best potential candidates for the department 5) Calls for Papers and Various Conferences a) Throughout the semester there may be opportunities to present and develop papers for a wide variety of organizations and Universities Graduate students should treat these calls for papers and ability to present their topics with enthusiasm and take advantage as they are able History Department Personnel Dr James S Hart Jr Department Chair and Hudson Fellow Email: jshart@ou.edu Office: DAHT 406A Research: Tudor-Stuart England, Ireland Dr Raphael Folsom Associate Professor, Director of Graduate Studies Email: raphael.folsom@ou.edu Office: DAHT 821 Research: Latin American History Dr Gary Clayton Anderson Research Professor Email: gcanderson@ou.edu Office: DAHT 311 Research: American Indian History, Ethnohistory Dr Alfred S Bradford John Saxon Chair of Ancient History Email: abradford@ou.edu Office: DAHT 422 Research: Ancient Greek and Roman History Dr Kathleen A Brosnan Paul and Doris Eaton Travis Chair of Modern History Email: kbrosnan@ou.edu Office: DAHT 820 Research: U.S Western and Environmental History, Urban, Legal and Public History Dr James Cane-Carrasco Associate Professor Email: cane@ou.edu Office: DAHT 312 Research: Latin American History Dr David Chappell Rothbaum Professor of History Email: dchappell@ou.edu Office: DAHT 421 Research: Human Rights and Social Movements, African American History, Economic History, Intellectual Dr Jennifer Davis Associate Professor, Director of Undergraduate Studies Email: Jennifer.j.davis@ou.edu Office: DAHT 424 Research: French History Dr Lauren Duval Assistant Professor Email: lduval@ou.edu Office: DAHT 416 Research: Early America, American Revolution, Women’s and Gender History Dr Elyssa Faison Associate Professor Email: efaison@ou.edu Office: DAHT 423 Research: Japanese History Dr Steven M Gillon Professor Email: smgillon@ou.edu Office: N/A Research: Modern U.S History, Resident Historian of the History Channel 10 Dr Ronnie Grinberg Assistant Professor Email: grinberg@ou.edu Office: DAHT 416 Research: American Jewish History, Modern U.S History, Women’s and Gender History Dr Robert L Griswold Professor Email: rgriswold@ou.edu Office: DAHT 804C Research: Recent U.S and American Social History Dr Miriam Gross Associate Professor Email: mdgross@ou.edu Office: DAHT 409B Research: Modern Chinese and Asian History Dr Sarah Hines Assistant Professor Email: sarahthines@ou.edu Office: DAHT 317 Research: Latin American and the Caribbean Dr Sandie Holguin Professor Email: sholguin@ou.edu Office: DAHT 315 Research: Modern European Intellectual and Cultural History, Modern Spain 18 remaining hours can be graduate-level elective courses At least one elective course (for credit hours) should be in a cognate field (outside the department) There could be more than one if the student elects to take the option of fewer courses in the major or comparative fields c) Every incoming master’s student must also enroll in HIST 5001: Navigating the Historical Profession This course does not count as one of the required seminars or other graduate-level courses This course is only offered in the fall (FA) semester d) The student's major professor may allow as many as credit hours toward the degree for work in a cognate field, that is, any degree-granting program at the university that augments the program of study e) All non-thesis students must pass a 4-hour written examination over their major and comparative fields prepared by the members of the student’s MA committee The exams will test the candidate’s command of all the coursework taken in the MA program The Graduate Studies Committee, working with the Graduate Administrator in the department, will set the date to take the exams The student should consult with each member of his/her committee to receive updated reading lists and other materials to prepare for the exams The committee will grade the overall performance as "pass," "marginal pass," or "fail." f) Students who decide that they would like to enter the Ph.D program in history at the University of Oklahoma after completing the non-thesis M.A program must complete the requirements for the thesis program before beginning study toward a Ph.D g) Under new rules of the Graduate College, thesis and dissertations produced at the University of Oklahoma will be made available at the University’s Open Access site You have the option of deferring that process through a three-year embargo If you intend to pursue publication and an academic job, you will probably want to exercise the embargo option Make sure you discuss this option with your dissertation director or the Director of Graduate Studies well before your dissertation defense The History Department does have this embargo in place If you wish to participate in the embargo, please choose that option on the Request for Authority to Defend form 7) Foreign Languages: a) While there is no formal language requirement for the MA program, a student can be required to demonstrate a reading competency in a language other than English if the student’s major professor determines it is necessary In those cases, competency will be evaluated in the same manner as it is for Ph.D students (see below, pp 11) 8) Enrollment and Registration a) This is the fundamental steps for enrolling each semester of your program 19 Specific courses, course numbers and special offerings will be emailed by Janie each semester prior to enrollment for the following semester For tuition waivers you must be enrolled in a minimum of five (5) credit hours to qualify unless it is your final semester and you are defending b) You must enroll in your own courses but require special permission for individual courses through Janie Ensure you include your OU ID number and the correct course numbers/section numbers for the corresponding course desired Once you are granted permission, you must enroll in courses as instructed by email c) Forms for enrollment 9) Mandatory and Fillable Forms a) There are forms and documents that will help you stay on track with your graduate program i) Below, you can access important forms and documents that will help you stay on track for your graduate program Please make sure you are using the most up to date form At the time this handbook was updated, there were plans to eventually move some of these forms to an electronic format Any questions can be directed to the History Dept Grad Administrator, Janie Adkins janie@ou.edu ii) Many of the forms you will need to submit are in fillable PDF format It is important to use the Adobe Reader software to complete fillable PDF forms Using Preview or your web browser plugin may result in difficulty printing, saving, or completing the forms Please check the Graduate college website http://www.ou.edu/gradcollege/forms for the latest version of these forms Many forms are transitioning to an electronic format (1) http://www.ou.edu/gradcollege/forms (2) History PhD (pdf) (3) Advisory Conference Report (doc) (4) http://www.ou.edu/gradcollege/forms/thesis-dissertation-packet (5) Request for Authority to Defend (pdf) (6) Request for Change in Doctoral Advisory Conference Report (pdf) (7) Approval for Thesis/Dissertation Submission to SHAREOK (online form) (8) General Exam Application for the Doctoral Degree (online form) (9) Request for Degree Check (10) Doctoral Check Sheets (11) History MA (pdf) (12) Master's Thesis Topic and Committee Membership (pdf) (13) Non-Thesis Instruction Packet (pdf) (14) Request for Authority to Defend (pdf) iii) Thesis/Dissertation Instruction Packet 20 VI Ph.D Program 1) Admission to the Ph.D Program Application Procedures and Requirements a) The Graduate College sets residence and other general requirements for the Ph.D Formal application for admission to the program is made online through the Graduate College Admissions Office at http://www.ou.edu/gradcollege/admissions/apply The following departmental rules supplement, but not supersede the Graduate College requirements The student applies for admission accompanied by required transcripts of previous academic work In addition, the Department of History requires: i) Three letters of reference, preferably from the applicant's professors ii) A statement of purpose explaining why the applicant wishes to pursue the Ph.D., what fields of history interest the applicant, and what the applicant hopes to with the degree (approximately 500 words) iii) A single writing sample, preferably (though not necessarily in History) This can be a master’s thesis, essay, term paper or seminar paper b) Completed applications are forwarded to the Department of History for review The Graduate Studies Committee uses the following criteria in their admissions decisions i) GPA in M.A.-level coursework; a 3.5 or better grade-point average in a 4-point system in all M.A work is the minimum requirement for admission; ii) Strength of writing samples, statement of purpose, and letters of recommendation c) On rare occasions, students are admitted conditionally with M.A degrees in fields other than history if they have adequate preparation in history The Graduate Studies Committee may require students who are admitted conditionally to take 12 hours of course work in history with a GPA of 3.5 before they are considered for regular admission The courses will be selected by the Chair of the Graduate Studies Committee, in consultation with the student 2) Advising a) The student will consult with the Chair of the Graduate Studies Committee to determine a committee chair This is usually done within the first two semesters, once the student has had an opportunity to interact with the department’s professors and determine who fits within their area of study There must be a mutual agreement between the student and the committee chair The major professor will act as the student's advisor and meet with the student every semester Together the student and the major professor will select an advisory committee composed of faculty members in the fields of study After the formation of the advisory committee, an advisory committee conference is to be held to prepare a general outline of course requirements in the fields, to discuss the student's program, and to file an advisory report The student will meet with the members of the advisory committee at the beginning of each academic year to review progress The purpose of the meetings with the advisory committee members is to give the student direction and guidance in his/her graduate program The plan of study, drafted at the first advisory meeting, may be amended at later meetings to meet the student's needs as he/she moves through the 21 program The student may petition to change the committee once it is established, but changes can be made only with the approval of the Graduate Studies Committee b) The department of history believes all students with M.A.s should complete the Ph.D within four years The Graduate College sets a maximum time limit for students with M.A.s to pass the general examination within four years of entering the program and sets a maximum of five years for completing the dissertation after passing the general examination c) The major professor will formally evaluate the student each spring semester The Graduate College requires that the grad student receive a copy of this evaluation no later than the 14th week of the SP semester The Grad Administrator will prepare the template and distribute them to the committee chairs by the st of March Other faculty members who teach the student may also prepare evaluations, with copies copy going to the student, the major professor, and the Graduate Studies Committee The advisory committee will administer the student's general examination under the general guidance of the major professor d) The advisory committee will consist of four members*, including the major professor, at least one professor from each of the other fields of preparation, and one member from outside the department, known as a graduate college representative An external member from another university may be invited to serve on a student’s committee (who will be known as a “special member” of the committee), but the department is not responsible for funding any expenses that may be incurred should he or she be invited to attend the dissertation defense Most of the Ph.D committee must be from within the OU Department of History, as per Graduate College rules The student, committee chair, and the outside member must all be physically present at the defense and may not participate electronically e) * “A student who wishes to include a faculty member with a special member (SM) status or a faculty member from another academic unit in addition to the graduate college representative may form a committee with members 3) Planning Course Work a) History Department Doctoral Degree Requirement Sheet History PhD (pdf) b) Each student will select three fields of study in the Department of History: a general field, a specialized field, and a comparative field (sometimes called a minor or outside field) All courses will provide the student with intensive work in the chosen fields of study c) The University requires ninety hours of course work for the Ph.D degree The ninety hours will include 26-36 hours credit from M.A work, up to thirty-one hours credit of graduate course work (nine of these hours can be outside the department), and the remaining credit hours (23-33 hours) working toward the dissertation d) For coursework, all Ph.D students must take at least 27 credit hours (9 each in the general, specialized, and comparative fields) A minimum of 18 of these credit hours (6 courses) must be graduate seminars, with other credit hours coming for directed readings only as necessary if seminars offered not meet a need in one 22 of the fields Of the six required seminars, a minimum of three (one from each of the three fields listed above) must be taken during the doctoral program Others may be transferred from the OU MA degree Students in an early American field must take two seminars in pre-1865 U.S history and one in post-1865 Those in the later American field must take two seminars in post-1865 U.S history and one in pre-1865 Americanists should take at least one research seminar if possible Latin Americanist should take at least one seminar on the colonial era and two in the republican era (or in general Latin American history if specific time period ones are not offered during the period the student is here) All students will consult closely with their advisors on which seminars to take To round out the required credit hours needed, each Ph.D student should choose one additional seminar (or directed readings or class with doctoral-level coursework) for hours credit at some point during his or her time of study here Finally, in the student’s final year or two here, he or she will take dissertation credit hours e) Every incoming doctoral student must enroll in HIST 5001: Navigating the Historical Profession for hour of credit This course does not count as one of the required seminars or other graduate-level courses A full-time student will ordinarily take the general examination in his/her third year of study in October or March, when such exams are given No Ph.D candidate may take the qualifying examinations without having successfully completed a directed readings course or a seminar with each member of the doctoral committee, except the graduate college’s representative 4) PhD Course Enrollment Guidance a) PhD Students can enroll in 6050, Directed Reading Courses listed as Research Problems These are S/U graded i) 6160, 6260, 6360, 6460, 6560 are PhD Directed Reading Courses It will also have a title besides “Directed Readings”, example 6260-002 American Environmental History These courses are S/U graded b) 6980, Dissertation hours Reminder: Once you enroll in dissertation hours, you must be continuously enrolled until you defend If you have previously enrolled in Dissertation hours, you should not need permission to enroll again c) If you are a PhD student and have submitted your Advisory Conference Report (doc), please make sure you are enrolling in the classes on your Advisory Conference Report; otherwise, a Request for Change in Doctoral Advisory Conference Report (pdf) will have to be submitted d) Ph.D students enroll in 6000 series numbered courses (the only exception to this is HIST 5001 during your first Fall Semester) 5) The Language Requirement a) A student must demonstrate a reading competency in one language other than English It is preferable to complete this requirement prior to taking the general exam ( the general exam is often taken in the 5th semester but MUST be completed by the 4th year of entering the PhD program) but the requirements MUST be completed prior to the student applying for their defense The student's choice of language is subject to the approval of the student's advisory committee However, a student can be required to demonstrate a reading 23 competency in as many languages as is necessary for research and study as determined by the student's major professor and advisory committee Students may satisfy the language requirement as follows: i) Complete the special readings courses for graduate students who are not in the modern languages department with a grade of "B" or better ii) Pass a reading examination in the approved languages administered through the Center for Independent and Distance Learning and graded by a member of the Department of Modern Languages, Literatures, and Linguistics (MLLL) Application is made in the first instance through MLL&L There will be a $35 fee iii) If the language or languages offered by a student fall outside the realm of the modern languages department, the student's advisory committee, with the approval of the graduate committee, will determine the best method for measuring language proficiency 6) Fields of Preparation a) All Ph.D students are required to prepare three fields Choice of fields and the composition of the advisory committee is subject to the approval of the student's major professor and the graduate studies committee 7) General Area Fields: a) One of the following fields will normally be selected for the general area requirement in preparation for the general examination: The United States to 1865, The United States since 1865, and Latin America It is possible to substitute another general area field for United States or Latin American history with the approval of the graduate committee 8) Specialized Fields: a) Students will normally select a specialized field from one of the department’s four “core” areas: The American West, Native American History, Environmental History, and either colonial or republican Latin American history Other specialized fields can be selected with approval of the Graduate Studies Committee 9) Comparative Fields: a) The comparative field must be outside of the primary area of study (general field) and should reflect a geographical and/or thematic diversity Americanist graduate students, for example, must choose a field that includes regional history outside of the geographical boundaries of the United States (e.g a European or Asian country), or that includes transnational, cross-boundary connections (i.e borderlands, Pacific Rim, immigration studies, indigenous peoples, Atlantic History and Culture, settler societies, imperialism, etc.) Creativity in this field is encouraged Comparative fields must be approved by the Graduate Studies Committee 10) The General Examination a) The general examination consists of two parts: a.) a six-hour written examination over each of the three fields; and b.) a two-hour oral examination after the successful completion of the written portion on the three fields 24 b) It is preferable to complete all foreign language requirements prior to the General Exams This requirement must be completed prior to defense authorization c) The written examination will be given only once a semester, in October and March, and the three fields must be taken within a three-week period The Graduate Administrative Assistant (Janie Adkins) will provide information on the details of administering the examination d) Once the student's request has been approved by the Graduate Studies Committee, the Graduate Administrative Assistant (Janie Adkins) will ask the advisory committee members to submit questions for the examination and the members of the advisory committee will grade the student's examinations Students are graded "Pass with Distinction," "Pass," "Marginal" or "Fail." e) To take the oral examination the student must have a grade of pass in all three fields or a grade of pass in two fields and a marginal in one field on the written portion of the examination In the latter case, the student does not have to rewrite the field in which a marginal was received If the student receives a marginal grade in two fields, or a grade of failure in any field on the written portion of the examination, the student may not go on to the oral examination In this case the student will retake the written examination only in those fields graded fail or marginal no later than the following semester However, if the student receives more than two grades of marginal, or a grade of failure in two or more fields, then the student must retake the written examination in all three fields no later than the following semester Once the written portion of the general examination has been successfully completed, the student should schedule the oral portion of the general examination as soon as possible f) The student has two semesters to complete both the written and oral portions of the general examination A student may take the general examination only twice Failing the written portion constitutes an attempt at the examination If the student, after failing the written portion on the first attempt but passing on the second attempt, should then fail the oral, the student will not be permitted to take the oral portion a second time g) Within two weeks of the completion of the general examination, the student is to meet with the major professor to discuss the student's performance on both the written and oral portions of the exam 11) The Doctoral Dissertation a) The doctoral candidate plans and writes a dissertation under the supervision of one member of the faculty but is also under the general oversight of his dissertation committee The dissertation committee need not consist of the same members as the student's advisory committee The dissertation committee is formed as soon as the student passes the general examination This committee has four faculty members one from outside the department and the dissertation director serves as chair The student prepares a prospectus of the dissertation and presents it to the dissertation committee members for comments and approval no later than 60 days following the successful completion of qualifying exams Each doctoral student's dissertation committee shall meet with the student to review and approve the student's dissertation prospectus and research plan According to 25 b) c) d) e) Graduate College regulations, the dissertation must be completed, approved by the major adviser and the dissertation committee, and defended in a public examination within five years of the time the student has completed the general examination * As of SU 2019, the Grad College has revised their requirements to be: members of the committee, rather than as previously stated The four includes one Grad College representative (someone within OU, but outside to the History Dept., faculty) IF you have a SM as part of your committee (someone outside of OU or someone who has left OU), then you must have members because your committee must consist of a majority of departmental faculty The doctoral dissertation is the final and most important component of the series of academic experiences that culminate in the awarding of the doctoral degree Three major functions are fulfilled by the dissertation experience: i) it is a work of original research and scholarship that contributes to existing historical knowledge ii) it demonstrates the candidate's mastery of research methods and tools of the special field; and iii) It demonstrates the student's ability to address a significant intellectual problem and arrive at a successful conclusion The dissertation committee may accept or reject the dissertation based on these three criteria If they reject it, the student will be given another opportunity to submit an acceptable dissertation to the committee The dissertation committee may also accept it, pending required changes and corrections When the dissertation is completely accepted, and a degree check indicates that the student has completed all course work with acceptable grades, the student may schedule the final oral examination The final oral examination is a defense of the dissertation and is open to the public The candidate may apply for the examination after presenting a reading copy of the dissertation, showing preliminary approval of the dissertation director, and showing receipts indicating that all fees have been paid The final examination must be taken during the semester it is authorized to be given The student and at least four members of the doctoral committee, including the outside member and major professor, must be present in person to conduct the examination (The grad college requires the chair, the student, and the outside member be physically present in the same location to defend) The graduate dean may exercise the prerogative to appoint an outside member to serve as an evaluator for the Graduate College The evaluator may be one of the required four members of the doctoral committee or may serve only at the time of the examination Any changes in membership of the doctoral committee require the approval of the original committee, the new committee members, the graduate liaison (Chair of the Graduate Studies Committee), and the graduate dean Changes must be approved at least thirty days prior to the final examination Under new rules of the Graduate College, dissertations produced at the University of Oklahoma will be made available at the University’s Open Access site You have the option of deferring that process through a three-year embargo If you 26 intend to pursue publication and an academic job, you will probably want to exercise the embargo option Make sure you discuss this option with your dissertation director or the Director of Graduate Studies well before your dissertation defense The History Department does have this embargo in place If you wish to participate in the embargo, please choose that option on the Request for Authority to Defend form VII TEACHING ASSISTANT GUIDELINES 1) Department of History Office a) The office for the Department of History is 403A Dale Hall Tower The phone number for the office is 405-325-6002 Students can use this number to connect directly to anyone within that suite DHT 403A is actually a suite in which you find many people and facilities that will be of use to you Administrative assistant Janie Adkins, whose desk is right outside the Chair’s office, administers all the paperwork for the graduate program Janie also handles book orders and supplies She will be your initial “go to person,” especially for matters dealing with the Graduate College The Financial Associate, Christa Seedorf, has a wide range of responsibilities, including travel and payroll She assists the Director of Undergrads with the class schedule and is the expert on all things budgetary She is also the go-to person with any computer questions and or problems b) Departmental supplies, a copying and scanning machine, and departmental mailboxes for faculty and GAs are also available in Dale Hall Tower 403a In the next door “annex” there is a FAX machine as well as an additional copier c) Professor James S Hart, Chairman of the Department of History, and Raphael Folsom, Director of Graduate Studies are here to assist graduate students already enrolled as well as those considering graduate work in the Department of History d) History Teaching Assistant Handbook reference here: History Teaching Tips WORKSHOP F19.pdf 2) T.A Office/Resources a) History T.A Office—The history graduate/teaching assistant office is Dale Hall Tower, Room 306 The phone number for that office is (405) 325-6581 Dial “8” for an outside line Teaching assistants share desks/cubicles and have full access to computers and printers in the office The T.A office has a microwave and refrigerator for general use The office also has filing cabinets to store exams and other class materials It is the responsibility of the Graduate Assistants to maintain the cleanliness of the room and to restock it with supplies as needed Janie Adkins can assist with needed supplies b) Keys—Janie Adkins issues keys to the T.A office These keys unlock both the T.A room and one of the external doors to Dale Hall Tower (the DAHT south entrance bank of doors; our key unlocks the one farthest west or on your left as you approach the doors) Assigned key holder opens Room 306 early in the morning and locks up late at night c) The door to the T.A office should be closed and locked when not occupied by 27 graduate members of the department Undergraduate students should not be left alone in the office d) Desk/Cubicle Space—The T.A office contains 11 study carrels and a large discussion table Depending on the number of instructors/graduate assistants in a given semester, each of these workspaces will likely be shared by two or more people It is the responsibility of all that use the space to keep it stocked and clean If you need office or cleaning supplies, please ask Janie e) Additionally, T.A.s/instructors should post their names and course-related information on their desks The room is Wi-Fi-equipped f) Mailboxes - All Graduate assistants and instructors are assigned mailboxes in the History department office (Dale Hall 403A) Mailboxes are located along the east wall of the office Students should deliver late assignments/papers to these boxes g) Computers and Printing—Computers are available to graduate students in both the T.A office and the department office Teaching assistants and History graduate students have full access to these computers to research, write, grade, print, and access the internet h) Students should yield to faculty on computers and the copier in the department office Extra paper for the printers in the T.A office is available in the department office copy room For problems with T.A office computers (or related maintenance problems), speak with Christa Seedorf i) Photocopying—The photocopier is in the department office Remember to take advantage of the double-sided, collating and stapling features It also has scanning capacity The copier is only to be used for Faculty Class/ Faculty Development usage, History Departmental usage, and History Student GTA classroom teaching/GRA preparation material usages only j) Faxing -For department-related purposes, students may receive faxes on the machine in the office “annex.” The fax number is (405) 325-4503 Sending local faxes is permitted, however Christa Seedorf must approve long-distance faxes k) Supplies—The History department office contains various supplies for use by T.A.s (in cabinets at the back of the office) These supplies include sticky notes, file folders, grade books, and other items necessary for teaching-related tasks Ask Janie Adkins for assistance to find what you need and let her know if stock is running low Blue books (generally helpful to have on hand for those students who tend to forget them on test days) are available The department does not provide blue books, so if you take them for use in your class, please collect $.50 each for them and return the money to Janie Adkins, so that she can replenish the stock Desk Copies—T.A.s are entitled to free desk copies of the required course readings A list of assigned books may be found at ou.textbookx.com l) If the professor/instructor fails to order desk copies, T.A.s should personally so To order desk copies, access the publisher’s website and order a copy of the text, or send a FAX to the publisher Each publisher has their own specific rules for ordering desk copies m) Audio-Visual Equipment and Classroom Technology For assistance with audiovisual equipment and computer technology for the classroom: i) Administrative offices in most buildings will not control the tech or seating or supplies 28 within that room If you experience tech issues and cannot call IT immediately @ 325HELP, please take a moment to submit a support ticket directly to IT at their web portal: http://itscnorman.ou.edu/portfolio/audio-video-support/ (1) Click the REQUEST tab towards the middle of the page (2) Click REQUEST HELP button (3) Fill out the form that pops up to get direct contact & support with Learning Spaces 3) Student Exams a) Student Exams—T.A s should retain student exams for at least one year after each course This requirement coincides with the one-year period that students must challenge their grade Teaching assistants should leave graded exams in the T.A office Exams should be stored in filing cabinets They should be clearly labeled, showing course number and session, professor/instructor and T.A To dispose of older exams, please place them in the recycle cart in the Annex Room Once the recycle cart is full, it is taken to a central location for shredding and disposal b) Make-up Exams – Professors usually expect teaching assistants to administer make-up exams Two locations have been designated for this purpose T.A.s should contact Christa or Janie to reserve the conference room (DAHT 408) beside the department office Alternately, exams may be held in the 409 anterooms on a first-come, first-served basis (it is NOT the responsibility of the office staff to proctor these makeup exams) 4) T.A Responsibilities/ Opportunities a) Teaching—Teaching assistants/instructors with independent teaching assignments or discussion sections are responsible for meeting all assigned office/class hours Teaching assistants and instructors unable to attend class are responsible for making alternate arrangements Arrangements must be made with the prior knowledge and approval of the course professor b) Office Hours -During the first week of the semester, teaching assistants (T.A.s) should choose office hours—generally 2-4 hours total per week—and post them on their desk along with their name and course number/professor or instructor You are also responsible for reporting your office hours to Janie Adkins for publication on the departmental master list for each semester In the event of an emergency whereby the TA cannot meet office hours for a given week, the TA should notify History department office staff as soon as possible, and have a note posted on the History graduate office door c) Grading – Grading and/or research assignment should be completed in a timely fashion It should take no more than a week to grade fifty (50) blue book exams, and sooner if possible d) Intersession Courses/Teaching—Graduate students who have completed their exams and are considered ABD (All But Dissertation) may apply to teach during the December- January and May-June intersession period each year Summer courses will be available as well, the selection will be competitive by the Graduate Committee Applications go to the graduate committee for approval Once approved, the department forwards applications to the intersession office, the 29 College of Continuing Education (OCCE) OCCE runs these sessions and sends out applications to graduate students for intersession-class proposals If you not receive one of these applications, contact OCCE for information The History department administrators not have the forms e) T.A.-Student Interaction – Though obvious, please bear in mind: T.A.s must always be courteous in their relations with students Many undergraduate students will only take one History course T.A.s should create an atmosphere that facilitates learning, not one of confrontation and condemnation The idea is not to demonstrate how much we know, but to share our enthusiasm and interest in our chosen field with other students Teaching assistants must not date an undergraduate under their supervision Personal relationships in which one person has the power to grade the other violate department and university policy and will not be tolerated 30 VIII Travel/Departmental Funding for Research, Assistantships and Conferences 1) Funding Opportunities for Fellowships and Assistantships a) The Department of History and the Graduate College offer competitive funding opportunities, usually in the form of assistantship or fellowships, to offset the high cost of a graduate education A typical package includes tuition, student health insurance, and a stipend Fees are not covered These fellowships or assistantships provide graduate students with opportunities for practical training in preparation for their future careers, working in partnership with and under the supervision of experienced faculty and staff b) Normally assistantships are funded for two years for M.A candidates, and for four years for Ph.D candidates, although additional funding for a fifth year may be possible Students with assistantships need to make satisfactory progress toward their degree to continue to receive funding Students who apply to the graduate program of the Department of History at the University of Oklahoma not need to apply separately for these assistantships but will automatically be considered for them as part of the admissions process Those wishing to be considered for the Western Historical Quarterly Editorial Fellowship (see p 6), however, must explicitly state so in their Statement of Purpose 2) Special Fellowships: Applicants will also be considered for Hoving (variable on availability to History) and Hudson fellowships, which provide additional stipendiary support for the 9-month academic year Additionally, Hudson fellows, once they successfully complete their general exam, are granted one semester of support, free of the responsibilities that are otherwise attached to assistantships a) The OU History Department is home to the Western Historical Quarterly (WHQ) Two two-year fellowships, usually for MA students, are offered They run in a staggered way so that a new fellow is appointed each year They assist the editors in selecting, preparing, and copyediting manuscripts; 2) assist in all facets of the book review process; and 3) help develop and manage digital content for the journal The fellowship includes a tuition stipend and some travel funding It is an 11-month appointment (Applicants to the History graduate program interested in this fellowship should include in their application Statement of purpose a paragraph that addresses their preparation to work for a scholarly journal focusing on all aspects of the North American West.) b) Women’s History Journal beginning on June 1, 2020, the OU History Department will be hosting the Journal of Women’s History under the editorship of Dr Sandie Holguín and Dr Jennifer Davis, with Dr Jennifer Holland serving as the Book Review Editor The department will provide two graduate assistantships, one at the master’s level and one at the Ph.D level, to serve as Managing Editors for the journal The assistantships are for two years Additionally, there will be funds for part-time hourly workers The journal and its editors will work closely with those professors and students who specialize in the department’s new graduate field in Transnational Women’s and Gender History c) Beinecke Library Fellow Beinecke Library Fellow works as a summer intern at the Beinecke Rare Book and Manuscript Library at Yale University The Beinecke 31 3) 4) 5) 6) Library Fellow will receive a stipend of $2,000 per month for each of the two months of their internship, and a $3,500 award to cover the cost of housing, transportation, and research expenses d) The Huntington Library Fellow will receive $2,000 a month for each of two months at the Huntington Library in San Marino, CA, where he or she will serve as an intern/fellow and conduct dissertation research An additional $ 3,500 will be provided to cover housing, transportation and research expenses Teaching Assistantships a) Most funding packages are awarded to those who will serve as teaching assistants (TA’s or GTA’s) The Graduate College and the History Department offer mandatory training sessions Teaching assistants are generally assigned to the American history survey course, but periodically will work with faculty in other areas according to need and funding availability b) Advanced Ph.D students (ABD’s, “all but dissertation”) may have the opportunity to teach their own classes Research Assistantships -First year master students a) Students awarded research assistantships work with a professor, normally one with an endowed chair, in his/her research Responsibilities range from reading primary and secondary sources on behalf of the faculty member to copyediting written work Teaching opportunities/scholarships (outside OU) a) Various teaching opportunities and scholarships from entities outside of OU surface throughout the semester and will be sent out via email for requirement and admission data Please contact Janie Adkins or the listed Point of Contact for each opportunity Graduate Student Travel Funding a) Graduate students who would like funding for research travel trips to present papers at conferences should apply to the College of Arts and Sciences Travel Assistance Program (TAP) Student Travel Assistance Program Request Form (docx) The College is more likely to support proposals that indicate departmental support Therefore, the History department will typically provide 1/3 of the cost of the trip, up to $500 per application, if and only if FUNDS ARE AVAILABLE Because the application requires a letter of support from the department Chair, it needs to be submitted to the Department Chair for approval well in advance Students who have not already been funded during an academic year will be given priority over those who have already been funded one or more times The Graduate College also offers support for graduate student travel We encourage history grad students to apply travel and research grants b) Travel Expenses—when you have received an award of travel expenses from a unit of the university OTHER than the Department of History, please notify Christa Seedorf of the award BEFORE you travel Before anyone travels, you must have permission to travel in Concur, training is available for this at http://www.ou.edu/financialservices/Concur c) Contact Christa Seedorf regarding any travel questions and she will instruct you on what is required 32 d) Save all relevant receipts and return them to Christa Seedorf to process the reimbursements AFTER you return e) Payroll/Bursar -For questions/concerns regarding payroll or non-related travel related expenses, speak with Christa Seedorf Tuition Waiver inquiries should be directed to Janie Adkins Bursar specific questions should be directed to the Bursar ... Modern U.S History, Resident Historian of the History Channel 10 Dr Ronnie Grinberg Assistant Professor Email: grinberg@ou.edu Office: DAHT 416 Research: American Jewish History, Modern U.S History,... in the Department of History d) History Teaching Assistant Handbook reference here: History Teaching Tips WORKSHOP F19.pdf 2) T.A Office/Resources a) History T.A Office—The history graduate/teaching... TEACHING ASSISTANT GUIDELINES 1) Department of History Office a) The office for the Department of History is 403A Dale Hall Tower The phone number for the office is 405-325-6002 Students can use