Region Implementation Information Alpha Sigma Alpha is a flourishing and evolving organization, and the needs of its members are ever-changing In order to best serve our collegians and alumnae and contribute to volunteer success, as well as attain the strategic priorities of the organization, Alpha Sigma Alpha’s current district structure will transition to a region structure in July 2016 The following parameters were used to determine the region structure: The ideal size of a region is to 10 collegiate chapters, with the opportunity to grow to 12 in the biennium in the event of colonization Regions should have no fewer than collegiate chapters There should be no restrictions on the number of alumnae chapters within a region as this will allow for continued growth of alumnae chapters All chapters in a state should be kept within a single region Alpha Sigma Alpha will have a total of 12 regions Region States in Region Alaska, Hawaii, Washington, Oregon, Idaho, Montana, Wyoming, California, Nevada, Utah, Colorado Arizona, New Mexico, Oklahoma, Texas North Dakota, South Dakota, Minnesota, Wisconsin, Nebraska, Iowa, Kansas Missouri Illinois Arkansas, Louisiana, Mississippi, Alabama, Georgia, Florida Indiana, Kentucky, Tennessee, North Carolina, South Carolina Michigan, Ohio West Virginia, Virginia 10 Pennsylvania 11 Washington D.C., Maryland, Delaware, New Jersey, Connecticut, Rhode Island 12 New York, Massachusetts, Vermont, New Hampshire, Maine Region Implementation Information Alpha Sigma Alpha Regions Region Implementation Information Frequently Asked Questions How will this new structure be introduced to membership? Beginning in February 2016, all Alpha Sigma Alpha volunteers will be notified about the new structure Collegiate and alumnae chapters will be notified by email and the general membership will receive a news release Additional social media posts will occur throughout the transition time How will this restructure impact collegians? Beyond the change in the title of their volunteers, e.g., district facilitator to region facilitator, the change will be minimal However, with fewer collegiate chapters in a region, the collegiate chapters should expect to receive more personalized support from region volunteers How will this restructure impact alumnae chapters and associations? Alumnae chapters and associations will operate as usual Do we have enough volunteers to fill all of the volunteer roles in 12 regions? Absolutely! As we consider our alumnae members across the nation, there are more than enough qualified women looking for opportunities to get involved as volunteers How will volunteers be placed in new region roles? Beginning May 1, the volunteer coordinator and volunteer management team will begin the recruitment and placement process to fill all region volunteer positions with the exception of region facilitators who are appointed by national council During this spring’s evaluation process, currently placed volunteers will have the opportunity to express interest in staying in their position, moving to a new position or stepping back from volunteering These evaluations will be taken into consideration during the placement process Beginning July 1, 2016, all future volunteer placements will be handled by the volunteer coordinator at national headquarters since the volunteer management team will no longer oversee volunteer placement Will we continue to require volunteers to live in the region for which they are volunteering? No; volunteers will no longer be required to live in the region in which they serve Volunteers will be placed based on their experience and the needs of the region With technology like Skype, Google Hangouts, webinars and conference calls, the need for in-person interaction on a regular basis is not necessary, so volunteers can live further from the members they support Region Implementation Information How will the volunteer titles change with the new region structure? Title changes will be minimal as the volunteer structure is not changing Current Volunteer Position New Volunteer Position District Facilitator Recruitment Leader Social Responsibility Leader Membership Commitment Leader Finance Leader District Communications Liaison District Panhellenic Liaison Advisory Board District Liaison Alumnae District Liaison Region Facilitator Recruitment Leader Social Responsibility Leader Membership Commitment Leader Finance Leader Communications Liaison Panhellenic Liaison Advisory Board Liaison Alumnae Engagement Liaison How will these changes affect District Day? With the new region structure we have the opportunity to change our approach to these annual events The proposed new leadership conferences will be the same format as our current District Day in regards to programming, but they will allow staff to determine the best location for a chapter, removing the restraints once faced when trying to remain within a district and central to the district’s chapters Collegiate chapters will be assigned to a conference location, similar to how LDI locations are determined, by examining the chapter’s proximity to the event, cost of travel and size of hotel, which may result in chapters attending a site closer than the District Day they have been attending While this not only saves on travel costs, it may encourage more collegians to attend The change in location for the leadership conferences will likely entice more alumnae to attend as the events will be in more metropolitan areas with a larger number of alumnae living in the area Additionally, alumnae are encouraged to choose whichever leadership conference they would like to attend, even if that is not the closest to them This is an excellent opportunity for alumnae to make the event a mini-reunion for chapter sisters spend Saturday at the leadership conference and explore the area on Sunday! Dates and locations of the leadership conferences will be announced soon How will these changes affect Advisor Institute? Alpha Sigma Alpha will now offer Advisor Institute on one weekend at one location in the spring 2017 The Institute will provide both training on chapter operations as well as advisor Region Implementation Information skill building Advisors will have the opportunity to interact with each other, share best practices and discuss current trends on college campuses More information about Advisor Institute will be announced soon Will advisors be reimbursed for attending Advisor Institute? All collegiate chapters must send two advisors to Advisor Institute The two advisors attending Advisor Institute will be reimbursed for their travel up to $350 each Food and lodging during the training will be provided by the national organization Should additional advisors wish to attend, the cost will be the responsibility of the advisor/chapter If there is not a District Day for each region, how will region volunteers get together to collaborate and train? If they wish to attend, region volunteers will be free to choose which leadership conference to attend based on where they feel the greatest connection, and they will have the opportunity to participate more fully in the event whether that is facilitating or attending alumnae programming This should result in expanded opportunities to collaborate In lieu of Friday evening volunteer meetings at the leadership conference, an annual region volunteer training will be held in Indianapolis This required training will bring together region teams to provide team building, operational training, and personal and relationship development This annual region volunteer training will be beneficial to volunteers in two ways First, region volunteers will have an opportunity to interact with other volunteers serving the same role Based on feedback from current volunteers who have attended face-to-face training with their counterparts, this interaction is essential to a positive volunteer experience Second, with all region teams present, the region facilitators will have the opportunity to focus on team building and goal setting Volunteers have expressed they would like more time to build their teams and this face-to-face training will accomplish that More information about the annual region volunteer training will be available soon Will region volunteers be reimbursed for attending the annual volunteer training? All region volunteers attending the annual training will be reimbursed for their travel up to $350 Food and lodging during the training will be provided by the national organization Will volunteers be reimbursed if they attend a regional leadership conference? Region volunteers will no longer receive a stipend to attend, but can take advantage of the stipend provided to facilitators should they apply and be accepted to facilitate a workshop at the regional leadership conference Region Implementation Information Can our budget sustain all of these changes in the next year? Yes The 2016-17 budget was one of many careful considerations when deciding on the new region structure What about future growth? Does the new structure take into account expansion opportunities and the ability to support our members? We researched campuses nation-wide to determine where potential expansion opportunities may occur in the future, as well as ensuring there will be room to grow in the areas where we currently have colonies Additionally, a procedure has been created that will allow national council to continually examine the region structure and re-evaluate its effectiveness Region Implementation Information Collegiate Chapters by Region Region Beta Beta Zeta Pi Theta Delta Theta Pi Theta Upsilon Theta Psi Region Gamma Gamma Delta Upsilon Zeta Sigma Theta Epsilon Theta Eta Theta Kappa Theta XI Theta Rho Texas A&M-Texarkana Region Epsilon Epsilon Eta Eta Zeta Beta Zeta Kappa Zeta Psi Theta Alpha Region Alpha Beta Zeta Zeta Phi Phi Beta Sigma Gamma Pi Zeta Alpha Zeta Eta Zeta Mu Theta Omicron Region Beta Kappa Beta Rho Gamma Lambda Gamma Omega Delta Eta Zeta Phi Theta Nu Region Beta Lambda Beta Mu Gamma Zeta Epsilon Alpha Zeta Rho Theta Mu Region Beta Nu Beta Upsilon Delta Kappa Epsilon Phi Zeta Omega Theta Zeta Theta Phi Theta Chi Region Beta Theta Gamma Mu Delta Nu-A Delta Nu-B Delta Sigma Zeta Omicron Zeta Tau Theta Tau Region Alpha Beta Epsilon Beta Iota Beta Pi Epsilon Gamma Epsilon Eta Zeta Upsilon Theta Beta Theta Gamma Region 10 Alpha Gamma Nu Nu Gamma Eta Gamma Psi Delta Gamma Delta Epsilon Delta Chi Epsilon Theta Epsilon Kappa Epsilon Upsilon Zeta Gamma Zeta Nu Region 11 Delta Iota Epsilon Tau Zeta Lambda Theta Lambda Theta Sigma University of New Haven Region 12 Gamma Clio Gamma Iota Gamma Phi Zeta Theta Zeta Iota Zeta Chi Suffolk University Region Implementation Information Collegiate Chapters in Greek Alphabetical Order State Region San Antonio Bloomsburg Magnolia Richmond Norfolk Erie VA MO PA CO OK KS MO KS PA MO VA MI VA IL AR AR NY KY WV IL MO IN AR PA NY IL MI MO NY PA IL PA PA IL DE IN MI MI MI TX PA AR VA VA PA 10 10 9 6 12 10 12 12 10 10 10 11 8 10 9 10 Millersville Baltimore PA MD 10 11 Chapter Name Alpha Alpha Beta Alpha Gamma Beta Beta Gamma Gamma Epsilon Epsilon Zeta Zeta Eta Eta Nu Nu Phi Phi Beta Epsilon Beta Theta Beta Iota Beta Kappa Beta Lambda Beta Mu Gamma Clio Beta Nu Beta Pi Beta Rho Beta Sigma Beta Upsilon Gamma Zeta Gamma Eta Gamma Iota Gamma Lambda Gamma Mu Gamma Pi Gamma Phi Gamma Psi Gamma Omega Delta Gamma Delta Epsilon Delta Eta Delta Iota Delta Kappa Delta Nu-A Delta Nu-B Delta Sigma Delta Upsilon Delta Chi Epsilon Alpha Epsilon Gamma Epsilon Eta Epsilon Theta School Name Longwood University Truman State University Indiana University of Pennsylvania University of Northern Colorado Northwestern Oklahoma State University Emporia State University University of Central Missouri Pittsburg State University Drexel University Northwest Missouri State University James Madison University Central Michigan University Radford University Western Illinois University University of Central Arkansas Henderson State University State University of New York - Cortland Murray State University Concord University Northern Illinois University Missouri State University Indiana State University University of Arkansas - Monticello The Pennsylvania State University Rochester Institute of Technology Loyola University of Chicago Adrian College Missouri Valley College St Johns University Edinboro University of Pennsylvania Eastern Illinois University West Chester University Mansfield University DePaul University University of Delaware University of Southern Indiana Kettering University Kettering University Saginaw Valley State University University of Texas at San Antonio Bloomsburg University Southern Arkansas University Virginia Commonwealth University Virginia Wesleyan College The Penn State Univ at Erie - Behrend College City Farmville Kirksville Indiana Greeley Alva Emporia Warrensburg Pittsburg Philadelphia Maryville Harrisonburg Mt Pleasant Radford Macomb Conway Arkadelphia Cortland Murray Athens Dekalb Springfield Terre Haute Monticello University Park Rochester Chicago Adrian Marshall Jamaica Edinboro Charleston West Chester Mansfield Chicago Newark Evansville Flint Flint Epsilon Kappa Epsilon Tau Millersville University University of Maryland - Baltimore County University Center Region Implementation Information State Region Indiana University-Purdue University Indianapolis Dubuque Clarksville Cedar Rapids Salem Newport News Anchorage Kerrville Indianapolis PA IN MO WI PA MO NY NY MN NJ MO PA OH CO AL TX MI VA IL NY IA TN IA VA VA AK TX IN 10 10 12 12 11 10 8 12 9 Rogers State University Texas A&M University-Kingsville Frostburg State University Valdosta State University Knox College University of Texas at El Paso University of Missouri - Kansas City Utah Valley University West Texas A&M University Southern Connecticut State University Capital University Boise State University University of North Carolina at Pembroke Methodist University Colorado Mesa University University of New Haven Suffolk University Texas A&M University - Texarkana Claremore Kingsville Frostburg Valdosta Galesburg El Paso Kansas City Orem Amarillo New Haven Columbus Boise Pembroke Fayetteville Grand Junction West Haven Boston Texarkana OK TX MD GA IL TX MO UT TX CT OH ID NC NC CO CT MA TX 2 11 11 7 11 12 Chapter Name Epsilon Upsilon Epsilon Phi Zeta Alpha Zeta Beta Zeta Gamma Zeta Eta Zeta Theta Zeta Iota Zeta Kappa Zeta Lambda Zeta Mu Zeta Nu Zeta Omicron Zeta Pi Zeta Rho Zeta Sigma Zeta Tau Zeta Upsilon Zeta Phi Zeta Chi Zeta Psi Zeta Omega Theta Alpha Theta Beta Theta Gamma Theta Delta Theta Epsilon Theta Zeta School Name California University of Pennsylvania Indiana University Missouri Southern State University University of Wisconsin - River Falls Gannon University Rockhurst University Wagner College Stony Brook University Minnesota State University, Mankato Rowan University Missouri Western State University Moravian College Muskingum University Colorado State University-Pueblo University of West Alabama University of the Incarnate Word Grand Valley State University Lynchburg College Illinois Institute of Technology Niagara University Loras College Austin Peay State University Coe College Roanoke College Christopher Newport University University of Alaska-Anchorage Schreiner University Theta Eta Theta Kappa Theta Lambda Theta Mu Theta Nu Theta Xi Theta Omicron Theta Pi Theta Rho Theta Sigma Theta Tau Theta Upsilon Theta Phi Theta Chi Theta Psi University of New Haven Colony Suffolk University Colony Texas A&M - Texarkana Colony City California Bloomington Joplin River Falls Erie Kansas City Staten Island Stony Brook Mankato Glassboro St Joseph Bethlehem New Concord Pueblo Livingston San Antonio Allendale Lynchburg Chicago Niagara University Region Implementation Information Alumnae Chapters in Alphabetical Order Chapter Name Alva Amarillo Boston Buffalo Central Arkansas Central Florida Central Missouri Central Ohio Central Pennsylvania Charlotte Charm City Chicago Metro Chicago West Cincinnati Dallas Denver Florida Alabama Mississippi Gulf Coast Greater Jacksonville Greater Kansas City Greater Rochester Greater Valley Forge Hattiesburg Houston Indianapolis State OK TX MA NY AR FL MO OH PA SC MD IL IL OH TX CO FL FL MO NY PA MS TX IN Region 2 12 12 6 10 11 5 6 12 10 Chapter Name Midnight Sun Alaska Milwaukee New York City Metropolitan Northern Colorado Northern Virginia North Star Minnesota North Suburban Chicago Oklahoma City Philadelphia Metro Phoenix Valley of the Sun Pittsburg Richmond San Antonio Southeastern North Carolina Southern Colorado Southwestern Indiana Springfield St Louis Tampa Bay Tidewater Virginia Tulsa Washington DC Western Pennsylvania Windy City State AK WI NY CO VA MN IL OK PA AZ KS VA TX NC CO IN MO MO FL VA OK MD PA IL Region 12 10 7 4 11 10