Vista-Grande-Replacement-Project-RFQ-2017-2018

Cal Poly Corporation REQUEST FOR QUALIFICATIONS Furniture Design, Procurement, and Installation for the Vista Grande Replacement Project RFQ VG2017-2018 November 17, 2017 Mike Thornton Director of Business & Concept Development REQUEST FOR QUALIFICATIONS Furniture Design, Procurement, and Installation for the Vista Grande Replacement Project RFQ VG2017-2018 November 17, 2017 CONTENTS Submittal Requirements Page Section Purpose and General Provisions Page Section Proposed Schedule of Events Page Section Qualifications Page 10 Section Scope of Services Page 12 Section Statement of Qualifications, Instructions, and Format Page 16 Section Evaluation and Criteria ……… Page 19 Appendix Appendix Campus Map and Project Site, consisting of (1) page Appendix Sample Service Agreement with Contractor, consisting of (16) pages 2-A 2-B Insurance Requirements, consisting of (2) pages IRS W-9 Form – Request for Taxpayer Identification Number and Certification, consisting of (1) page Appendix Furniture Plan - Basis for Design (Prepared by DLR Group Inc.), consisting of (3) pages Appendix Policies and Guidelines 4-A 4-B 4-C 4-D 4-E CSU Seismic Requirements, consisting of (41) pages CSU Procedure Manual for Capital Projects, consisting of (47) pages Cal Poly Campus Standards, consisting of (128) pages Access Compliance Design Guideline, consisting of (6) pages Cal Poly Rules for Performing Electrical Work on Campus, consisting of (1) page Cal Poly Corporation | P: 805.756.5855 | Vista Grande Furniture Design, Procurement & Installation Services RFQ VG2017-2018 | Page of 19 DELIVERY OF SUBMITTALS Six (6) hard copies and one (1) pdf copy of responses to this RFQ are due no later than 1:00 p.m PST on January 4, 2018 at the Cal Poly Corporation Administration Office, Bldg 015, Attn: Mike Thornton Proposals received after the above date and time will not be considered Note: All mail, including FedEx and UPS, is delivered centrally to campus and is then distributed to Corporation departments, which may delay receipt by a day or more Overnight or two-day delivery is recommended to ensure timely delivery CONFIRMATION OF RECEIPT It is preferred that any interested parties confirm receipt of this RFQ via email to Mike Thornton at mthornto@calpoly.edu by 5:00 p.m PST on November 27, 2017 UPDATES It is the responsibility of all interested parties to check the Corporation’s website for updates, addenda, and general information regarding this RFQ http://www.calpolycorporation.org/publications/requests-for-proposal/ QUESTIONS All questions related in any way to this RFQ (technical, contractual, or otherwise) must be submitted via email Attn: Mike Thornton mthornto@calpoly.edu no later than December 4, 2017, by 3:00 p.m PST Cal Poly Corporation | P: 805.756.5855 | Vista Grande Furniture Design, Procurement & Installation Services RFQ VG2017-2018 | Page of 19 SECTION Purpose and General Provisions 1.1 Purpose and Summary of Request for Qualifications (RFQ) The Cal Poly Corporation (Corporation), a nonprofit auxiliary of California Polytechnic State University, San Luis Obispo (University), is proposing to retain the services of a furniture designer / vendor licensed in the state of California (Service Provider) with verifiable experience working with dining facilities who meet all requirements of this RFQ, to assist the Corporation in the planning, design development, procurement, and installation of furniture for the Vista Grande Replacement Project The purpose of this request is to obtain qualifications, capabilities, and pricing structure from qualified firms The selected Respondent will enter into a professional services agreement with the Corporation The anticipated total project cost is $500,000.00 with a timeframe from January 2018 to Spring 2019 Cal Poly is a nationally ranked, four-year, comprehensive public university located in San Luis Obispo, halfway between San Francisco and Los Angeles on California's Central Coast It is a distinctive learning community offering academically-focused students a hands-on educational experience that prepares them for today's scientific and technical world The University has a student population of about 21,000 FTE in six colleges The building will be LEED certified, with a sustainable and resource-efficient design It should be noted that equipment and appliances for the commercial kitchen are NOT part of this RFQ A basis for design has been prepared for this project, and prevailing wage rates will apply The Corporation is seeking a “Best Value” approach to this project In general, the Scope of Services, as outlined in Section 4, is for planning, design development, procuring, and installation of furniture for the Vista Grande Replacement Project The firm selected under this RFQ would contract with the Corporation per a Corporation Service Agreement with Contractor A sample agreement is included for reference (See Appendix 2) 1.2 Corporation Representative Managing Office for the Selection Process is: Mike Thornton, Director of Business & Concept Development Cal Poly San Luis Obispo Grand Ave., Bldg 15, San Luis Obispo, CA 93407-0707 805-756-5855 mthornto@calpoly.edu 1.3 Confirmation of Receipt It is the preference of the Corporation that interested firms confirm receipt of this RFQ by email to Mike Thornton at mthornto@calpoly.edu by 5:00 p.m PST on November 27, 2017 1.4 Submission of Statement of Qualifications Six (6) hard copies and one (1) portable data file (.PDF) copy of responses to this RFQ are due no later than 1:00 p.m PST on January 4, 2018 at the Cal Poly Corporation Administration Office, Bldg 015, Attn: Mike Thornton The PDF copy must be stored on a CD, flash drive or other removable storage device Proposals received after the above date and time will not be considered Please note that all mail, including FedEx and UPS, is delivered centrally to campus and is then distributed to Corporation departments, which may delay receipt by a day or more Overnight or twoday delivery is recommended to ensure timely delivery Cal Poly Corporation | P: 805.756.5855 | Vista Grande Furniture Design, Procurement & Installation Services RFQ VG2017-2018 | Page of 19 The purpose of this proposal is to demonstrate your firm’s ability to provide the required Services Respondents are urged to submit concise proposals, appropriate to the scale of the Services as outlined in this RFQ, and include only items that are relevant to the specific Services For the selection committee's ease in reviewing proposals, please format bookmarks for each section; index and number all pages 1.5 Questions regarding the RFQ All questions related in any way to this RFQ (technical, contractual, or otherwise) must be submitted via email Attn: Mike Thornton mthornto@calpoly.edu no later than December 4, 2017, by 3:00 p.m PST in accordance with the instructions and format specified in Section of this RFQ 1.6 Statement of Qualifications Delivery The Respondent is solely responsible for ensuring receipt of the submittals at the Corporation Administration Office no later than the date and time specified 1.7 Contract Documents The Respondent firm selected as Service Provider will be required to sign an agreement which will consist of a Corporation Service Agreement with Contractor and applicable exhibits (see Appendix 2) In the event of a conflict between documents, the following order of precedence shall apply: A B C D Agreement with Corporation Contract appendices listed in the Agreement Request for Qualifications (RFQ) and any Addenda Respondent’s Statement of Qualifications 1.8 Errors and Omissions If a Respondent discovers any ambiguity, conflict, discrepancy, omission or other error in the RFQ or any of its attachments, they shall immediately notify the Corporation of such error in writing and request modification or clarification of the document Modifications will be made by addendum and referenced at the Corporation’s website: http://www.calpolycorporation.org/publications/requests-for-proposal/ If a Respondent fails to notify the Corporation prior to the date fixed for submission of questions of an error in the RFQ known to them, or an error that reasonably should have been known to them, they shall submit a Statement of Qualifications at their own risk, and if they are awarded the contract, they shall not be entitled to additional compensation or time extension by reason of the error or its later correction 1.9 Addenda The Corporation may modify this RFQ, any of its key action dates, or any of its attachments, prior to the date fixed for submission of statements of qualifications, by posting addenda on the Corporation’s website at: http://www.calpolycorporation.org/publications/requests-for-proposal/ 1.10 Respondent’s Cost Costs for developing a Statement of Qualifications are entirely the responsibility of the Respondent and shall not be chargeable to the Corporation 1.11 Rejection of Statement of Qualifications The Corporation may reject any or all Statements of Qualifications and may waive any immaterial deviation in a Statement of Qualifications The Corporation’s waiver of an immaterial defect shall in no way modify the RFQ documents or excuse the Respondent from full compliance with the specifications if they are awarded the contract Statement of Qualifications referring to terms and conditions other than the Corporation’s terms and conditions may be rejected as being non-responsive Cal Poly Corporation | P: 805.756.5855 | Vista Grande Furniture Design, Procurement & Installation Services RFQ VG2017-2018 | Page of 19 1.12 Cancellation While it is the intent of the Corporation to proceed with this appointment, this solicitation does not obligate the Corporation to enter into a contract The Corporation reserves the right to cancel this RFQ at any time, should the Corporation determine it is in its best interest to so No obligation, either expressed or implied, exists on the part of the Corporation to make an award or to pay any costs incurred in the preparation or submission of a Statement of Qualifications 1.13 Execution of the Contract It is the current intent of the Corporation to use the evaluation process for each Statement of Qualifications to select a short list of qualified Respondents Selected Respondents will be asked to participate in an interview in order to evaluate each Respondent prior to final selection and contract award The contract shall be signed by the selected Respondent and returned to the Corporation along with the required attachments (including all required insurance documents) within ten (10) working days of receiving the Agreement from the Corporation The period of execution may be changed by the Corporation Contracts are of no effect until approved by the appropriate Corporation officials Any work performed prior to receipt of a fully executed contract shall be at Service Provider’s own risk Failure to execute the contract, comply with other requirements, and/or provide all required attachments (including all required insurance documents) within the time frame identified above shall be sufficient cause for voiding the award If the selected Respondent refuses or fails to execute the contract, the Corporation may award the contract to the next qualified highest ranked Respondent 1.14 Statement of Qualifications Disposition Each Statement of Qualifications becomes the property of the Corporation Information submitted in the Statement of Qualifications may be subject to disclosure laws The Corporation reserves the right to make use of any information or ideas contained in submittals All materials, ideas, and formats submitted in response to this RFQ will become the property of the Corporation on receipt and may be returned only at the Corporation’s option and at the Respondent’s expense One copy shall be retained in the Corporation’s official files 1.15 Public Record After the award and execution of a contract resulting from this RFQ, Respondents’ Statements of Qualification become public record and are available for review during the Corporation’s regular office hours The Corporation will, in good faith and to the extent allowed by law, protect Respondent information that is clearly designated and conspicuously labeled as proprietary, and the Corporation agrees that the information is proprietary If the Respondent needs to submit proprietary information with the proposal, the Respondent shall ensure that it is enclosed in a separate envelope from the proposal and that it is conspicuously labeled as such The envelope must also contain the reason(s) why the enclosed material is to be considered proprietary At no time shall the entire proposal be considered proprietary and be kept confidential The Corporation shall not be liable in any manner or in any amount for disclosing proprietary information if such information is not clearly so designated and conspicuously labeled; otherwise, the Corporation must provide the information under the California Public Records Act The Corporation shall likewise not be liable if it did not know or could not have reasonably known that such information was proprietary Pricing information cannot be considered proprietary or confidential 1.16 Non-Endorsement If a submittal is accepted, the awardee shall not issue any news releases or other statements pertaining to the award of an agreement that states or implies Corporation endorsement of the Respondent’s services Cal Poly Corporation | P: 805.756.5855 | Vista Grande Furniture Design, Procurement & Installation Services RFQ VG2017-2018 | Page of 19 1.17 Indemnification The Corporation directs your attention to the mandatory requirements for defense and indemnification contained in the Services Agreement with Contractor (see Section 20 of the Services Agreement with Contractor contained in Appendix of this RFQ) No exceptions to such language are allowed Any proposed changes to such language will cause the Respondent to be deemed non-responsive 1.18 Insurance Requirements The insurance requirements that appear in Sections 17 and 18 of the Service Agreement with Contractor, contained in Appendix of this RFQ, are mandatory No exceptions to the insurance requirements are allowed Upon award of a Service Agreement, selected Service Provider shall provide appropriate insurance documents within ten (10) working days of receiving the Agreement from the Corporation The insurance submitted must be approved by the Corporation A diligent Respondent would provide the Service Agreement to its insurer, well in advance of the deadline for the Statement of Qualifications, in order to ascertain that the required insurance is available to Respondent as well as the cost to Respondent for such required coverages No separate charges to the Corporation are allowed for Respondent’s required insurance, so each Respondent should carefully consider insurance costs in determining the rates for services Respondent who receives notification of an award of a Service Agreement must have current, valid, and compliant insurance coverage effective and in place, in accordance with the terms of the Service Agreement, with required certificates, endorsements, and other documentation in possession of the Corporation within ten (10) working days of receiving the Agreement from the Corporation, or the Corporation may cancel the award 1.19 Asbestos / Lead Free Any specified materials or equipment must be certified to be asbestos and lead free 1.20 Drug-Free Workplace The agreement with the Service Provider will contain a requirement to maintain a drug-free workplace in compliance with Government Code Section 8355 1.21 Independent Contractor Service Provider shall act at all times hereunder as an independent contractor Neither party shall have or exercise any control or direction whatsoever over the manner or methods by which the other party provides services and undertakes its obligations under this Agreement No agency, employment, partnership or joint venture is intended to be created by this Agreement 1.22 Person / Entity ID Information Service Provider will be required to provide an IRS form W-9 (Request for Taxpayer Identification Number and Certification) in accordance with Corporation procurement policy as well as applicable rules and regulations of the California Franchise Tax Board 1.23 Parking Parking on campus is by paid permit only Service Provider will be authorized to purchase a daily ‘vendor’ parking permit available at the Information Kiosk located at the entrance to the University on Grand Avenue Cost of parking on campus is not a reimbursable expense, and may not be invoiced by Service Provider 1.24 Prevailing Wage Service Provider shall comply and shall ensure that all vendors, subconsultants, and subcontractors comply with prevailing wage law pursuant to the State of California Labor Code, including but not limited Cal Poly Corporation | P: 805.756.5855 | Vista Grande Furniture Design, Procurement & Installation Services RFQ VG2017-2018 | Page of 19 to Sections 1770, 1771, 1771.1, 1772, 1773, 1773.1, 1774, and 1775, 1776, 1777.5, and 1777.6 of the State of California Labor Code Compliance with these sections is required by this Contract The Work under this Contract is subject to compliance monitoring and enforcement by the Corporation The Service Provider may be required to provide certified payrolls for such work and are required to submit certified payroll records (CPRs) to the Corporation upon request A list of the current California prevailing wages, in effect as of the date of issuance of this Request for Qualifications (2017-1), is available at the following: http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm Certified payroll records shall show the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and actual per diem wages paid to each journeyman, apprentice or worker employed in connection with the work who is subject to prevailing wages under applicable law In addition to all other rights of the Corporation, Service Provider shall defend, indemnify and hold the Corporation, its officers, employees and agents harmless from and against any and all claims, demands, losses, liabilities, and damages arising out of or relating to the failure of Service Provider or any subconsultant to comply with any applicable law in this regard, and to pay any and all assessments, including wages, penalties and liquidated damages in relation to such failure Cal Poly Corporation | P: 805.756.5855 | Vista Grande Furniture Design, Procurement & Installation Services RFQ VG2017-2018 | Page of 19 SECTION Proposed Schedule of Events EVENT DATE Release of Request for Qualifications November 17, 2017 Respondents Confirm Receipt of RFQ November 27, 2017 Last Day to Ask Questions or Request Clarifications December 04, 2017 Responses to Questions/Clarifications Issued December 08, 2017 Last Day for Campus to issue Addenda December 15, 2017 Submittals Due January 4, 2018 Interviews January 29 – February 02, 2018 Anticipated Notice of Intent to Award February 12, 2018 Cal Poly Corporation | P: 805.756.5855 | Vista Grande Furniture Design, Procurement & Installation Services RFQ VG2017-2018 | Page of 19 SECTION Qualifications 3.1 Introduction To be considered responsive to the RFQ, all Respondents shall furnish verifiable evidence that their firm and personnel, at a minimum, meet the requirements in this RFQ 3.2 Requirements Each Statement of Qualifications shall provide a description of the professional and technical experience, background, qualifications and professional licensing/certification of the firm's key personnel The Respondent shall show that the Respondent’s firm and primary contact professional possess demonstrated skills and experience in all areas of the project scope of services The Corporation relies specifically on Respondent’s ability to provide the services with staff qualified as, and otherwise in the manner, represented in the RFQ Respondent hereby warrants to provide the services with staff so qualified as, and otherwise in the manner, represented in this RFQ In addition, the Respondent must meet all of the following qualifications and requirements to be given consideration 3.3 Experience A Respondent Firm Requirements Respondent experience shall include: A minimum of five (5) years of professional experience in planning, design development, procurement, and installation of furniture systems in commercial facilities a)Within the last five (5) years, Respondent shall have completed the design of at least two (2) dining facilities with a construction cost of at least five hundred thousand dollars ($500,000.00) per project b)Demonstrated successful experience with projects of a similar scope c) Demonstrated knowledge of current CA Building Codes, ADA, CA Fire Code, and Seismic Bracing requirements as applicable to commercial furniture systems Respondent firm is required to hold all required licenses to conduct business offering design, procurement, and installation of commercial furniture systems in the State of California Respondent must have at least one (1) full time employee who possesses a bachelor’s degree in interior design or architecture on staff (All licenses must be current and valid.) B Respondent Firm Desired Experience The following experience is desirable for Respondent, but not required: Have at least one (1) full time employee who holds membership with either a) The International Interior Design Association (IIDA), OR b) The American Society of Interior Designers, on staff Experience working with The California State University system as well as familiarity with the Cal Poly campus C Primary Contact Professional Respondent shall designate one (1) Primary Contact Professional in its Statement of Qualifications to be assigned responsibility for this work, serve as the primary interface with Cal Poly Corporation | P: 805.756.5855 | Vista Grande Furniture Design, Procurement & Installation Services RFQ VG2017-2018 | Page 10 of 19 California Polytechnic State University Campus Facility Maintenance and Renovation Standards    Sabal (palmetto palm) Bismarckia (Bismark palm) Latania (Latan palm) When to plant/transplant  Root growth is essential for rapid and successful establishment Root growth is highest during warmer months  Transplant palms in the beginning of the warm season to ensure several months of high temperatures for adequate root growth  Container palms can be planted safety year round  Size of root ball o Most palm species with root balls extending out 12 inches from the trunk and 12 to 24 inches deep are adequate for transplanting o A deeper root ball will help to stabilize taller specimens o The larger the root ball the more successful and quick is establishment o Palms with excessively large root balls are more difficult and expensive to move due to their size and weight o The hole left after a palm with a large root ball has been dug usually must be filled, requiring more labor and expense, and perhaps even additional soil Leaf removal/Tie up  Consult Cal Poly Landscape Representative to determine if this is necessary The practice has little value when transplanting in cooler, more humid coastal areas  To protect the palm and for ease of handling, tie up leaves during digging, transporting, and replanting In appropriate situations, untie leaves once the palm is replanted Transport  Palm specimens must be well supported and protected during moving and handling to prevent injury to the apical bud or meristem and trunk  Protect palm bark; wounds and injuries are permanent and potential sites for disease and insect entry  Some species, like Archontophoenix cunninghamiana (king palm), are sensitive to handling They and other slender trunked palms with heavy crowns should have a wooden splints attached along the trunk and extending into the leaves to prevent the weight of the crown from damaging the apical bud  Tie stems together of the multi-trunked species for additional protection  Use nylon and/ or burlap slings and ties to support and grasp palms to prevent injury to the trunk when moving and handling with heavy equipment  Stack or shingle palms securely on the vehicle, either standing them up at an angle from the wind or laying them down with the root balls forward and the crowns at the rear  Cover root balls and crowns with shade cloth or other protective material during transport to prevent wind and sun damage and excessive drying Planting  Backfill with the same unamended soil excavated from the hole Page 121 I 128 May 1, 2016 California Polytechnic State University Campus Facility Maintenance and Renovation Standards       To support the stability of larger palms, consider backfilling with washed builder’s sand to pack more easily and uniformly There is no benefit to amending the backfill with organic matter Use organic matter as mulch several inches deep and several feet out from the palm’s base Tamp out air pockets If stabilization is required for large palms: o Use x or x wooden bracing attached against one-foot lengths of x vertically strapped or banded around the trunk o Protect the trunk with nylon, burlap, or other suitable material where the one foot lengths of x are secured o Do not nail into the trunk; nailing will cause permanent wounds, and disease and insect entry sites o Palms may also be secured with guy wires or cable instead of wooden bracing o Do not stabilize palms by planting them deeper in the hole; although some palms survive deep planting, most not Construct an irrigation berm four to six inches around the root ball and hole Provide a two- to three- inch layer of mulch around the base of the palm to encourage new root growth, conserve moisture, and suppress weeds Irrigate deeply and thoroughly Post-planting care  Schedule irrigations based on need, not a clock or calendar  Irrigate sensibly, keeping the root ball and backfill evenly moist but not saturated  Keep turf grass and weeds away from the trunk base  Maintain a regular and complete fertilizer program once the palm is fully established Division 33 - Utilities 33 10 00 - Water Utilities All underground plumbing utility piping shall have a minimum of 12” sand encasement All underground plumbing utility piping shall have a minimum depth of 24” unless otherwise approved by the administrative authority after all existing utilities have been potholed by the contractor 33 11 13 - Public Water Utility Distribution Piping All underground domestic water piping 3” or less shall be schedule 80 PVC or HDPE SDR 11 All underground domestic water piping 4” or larger shall be PVC C900 All valves for underground domestic water 2” or larger shall be epoxy coated resilient wedge gate valves with 2” operating head Preferred Manufactures: Mueller Co or Clow Valve 33 12 13.13 - Water Supply Backflow Preventer Assemblies Preferred manufacturers are Wilkins and Febco All backflow preventers shall meet AWWA standards Page 122 I 128 May 1, 2016 California Polytechnic State University Campus Facility Maintenance and Renovation Standards All backflow preventers installed by the contractor will be rested by a certified tester and documentation will be turned over to a campus representative before lines are put into service 33 12 19 - Water Utility Distribution Fire Hydrants Fire hydrant spacing shall comply with CFC and City of San Luis Obispo Fire Marshall’s requirements All site building will be fully protected by fire sprinklers so a 75% reduction in fire flow can be applied with the authorization of the City San Luis Obispo’s Fire Marshall Reduced pressure principle back flow preventers (RP devices) are required at any connection that would potentially contaminate the water supply The RP device shall be a double detector check valve assembly at the connections to the fire risers and stand pipes All water pipes shall be installed with a minimum of 36” of cover Water meters shall be installed at every water service connection per the Plumbing Narrative Valves shall be arranged so that the system can be operated in a manner where no more than fire protection apparatuses (hydrants, risers, stand pies, etc.) will be removed from service if repairs to the system are necessary Vertical clearance of all water pipes shall comply with State Department of Health separation requirements and water shall always be above the sanitary sewer Horizontal clearance shall comply with State Department of Health separation requirements with a minimum 10’ separation of sewer and water measured from outside of pipe Fire hydrants shall be placed at a maximum of 300’ from all portions of the buildings per City of San Luis Obispo Fire Marshall’s requirements Fire department connections shall be placed a maximum of 40’ from a fire hydrant per City of San Luis Obispo Fire Marshall’s requirements Provide a minimum residual pressure at the roof elevation of 20 psi at fire flow (1,500 gpm) + average day demand (ADD) Pipes less than 4” diameter shall be schedule 80 PVC Pipes from 4” to 12” in diameter shall be C900 DR18 PVC All fittings shall be ductile iron All gate valves shall non-rising stem with resilient wedge seats All fire hydrants shall comply with City of San Luis Obispo Public Works Engineering Standards requirements and have solid bronze bodies, shall be wet barrel, with one 2-1/2”, and two 4-1/2” connections Page 123 I 128 May 1, 2016 California Polytechnic State University Campus Facility Maintenance and Renovation Standards RP devices for fire connection shall be double detector check valves, with lockable OS&Y stems, leak detection meters, and shall employ reduced pressure principle check valves 33 31 00 - Sanitary Utility Sewerage Piping All sanitary sewer lines 4” or larger shall be SDR-35 PVC, lines 3” and smaller shall be DWV PVC or cast iron All manholes shall meet City of San Luis Obispo Public Works Engineering Standards Transition from existing clay and cast iron pipe to PVC shall be made with Ferno Rubber coupling Sanitary Sewer Design Criteria All sanitary sewer laterals and mains shall be installed with a minimum of 48” of cover Curved sewer mains shall be installed with a minimum curvature in compliance with manufacturer’s recommendations Joint deflections are not permissible All sanitary sewer mains shall have a minimum 8” diameter Sewer mains shall be designed with a minimum fps and a maximum 10 fps half-full flow velocity and the following minimum slopes:  8” 0.50%  10” 0.35% Force mains shall be designed with a minimum velocity of fps and a maximum velocity of fps Sewer laterals shall be 4” minimum diameter with a minimum slope of 2% Sewer mains shall have manholes at 300’ maximum spacing, at angle points, at the beginning or ending of curves, clean outs may be used at the beginning of runs less than 150’ long, otherwise a manhole is required Service laterals shall connect to the main with a wye pipe fitting and a clean out at the building connections and angle points Laterals longer than 100’ long shall require an additional clean out at approximately mid-point or at 100’ maximum spacing Sewer pipes shall be installed a minimum of 12” below water lines in compliance with State Department of Health separation requirements Horizontal clearance between sewer and potable water mains shall be a minimum of 10’ from outside of pipe in compliance with State Department of Health separation requirements Lift Station Design Criteria Pumps shall be an alternating duplex system with Individual pumps sized for PDD (250 gpm); Total dynamic head = ±120’ A triplex pumping system may be installed at the Design Builder’s discretion and with University approval Accessories shall include an alarm system tied into a central monitoring station and odor control Page 124 I 128 May 1, 2016 California Polytechnic State University Campus Facility Maintenance and Renovation Standards A stand by generator shall be included in the project to provide emergency power for the lift station The generator must be sized to power both pumps in a duplex system or at least two pumps in a triplex system Sanitary Sewer Materials All gravity mains and laterals shall be SDR 35 PVC All force mains shall be Schedule 80 PVC or C900 DR 14 PVC All Manholes shall be pre-cast concrete with eccentric cones, and traffic rated covers and frames Lift station wet wells shall be precast or cast in place concrete lined with a minimum 125 mils of type B polyurethane coating Lift station pumps shall be submersible pumps with oil filled, explosion proof motors with moisture sensors 33 40 00 - Storm Drainage Utilities Storm water management systems must meet RWQCB post-construction requirements as listed in the Post-Construction Storm water management Requirements for Development Project in the Central Coast Region (Resolution No R3-2013-0032) Project storm drain systems shall be designed for the 25-year design storm with 1’ of freeboard at inlets, and overland relief shall be provided for the 100-year design storm Pipes less than 12” in diameter shall be SDR 35 PVC at a minimum of 0.5% slope; all pipe 12” or greater shall be dual wall type S Corrugated Polyethylene Pipe (CPP) with water tight joints at a minimum of 0.5% slope All pipes shall have a minimum cover of 24” All pipes within the street shall be a minimum of 18” diameter Manholes or catch basins are required at angle points, at beginning or ending of curves, or on runs longer than 300’ Provide minimum cover on all pipes in accordance with manufacturer’s recommendations and not less than 12” Provide a minimum of 12” of clearance to all other underground utilities Provide a minimum of 12” of cover from bio-retention swale gravel beds to top of pipes All manholes, catch basins, and junction boxes shall be concrete with cast iron lids or grates All grates and lids shall be ADA compliant, bicycle friendly, and shall be traffic rated where there is a potential for vehicular traffic, including on sidewalks Galvanized grates and lids are not allowed to prevent heavy metal contamination of storm water The bio-retention swale overflow inlets and drain pipe shall be designed to have adequate capacity to convey the 100-year storm with a minimum of 12” of free board in the swale Page 125 I 128 May 1, 2016 California Polytechnic State University Campus Facility Maintenance and Renovation Standards Roof drains down spouts shall not directly connect to the storm drain system and the runoff should be directed to vegetated areas where possible The intent of the storm drain system is to allow for biofiltration of the storm water runoff and infiltration Drainage should be conveyed in surface swale or by sheet flow where possible and pipes should be avoided unless necessary Storage can be provided in high porosity aggregate or perforated pipes or storm chambers surrounded by high porosity aggregate Storage can also be provided in the aggregate under porous pavers The system should be designed to infiltrate completely in 48 hours or less Excess runoff to these systems shall be connected to the storm drain collection system Contractors are responsible for preparing a Storm Water Control Plan (SWCP) in accordance with PostConstruction Storm water management Requirements for Development Project in the Central Coast Region (Resolution No R3-2013-0032), to be approved by the RWQCB 33 41 00 - Storm Utility Drainage Piping All storm sewer lines 4” or larger shall be SDR-35 PVC, lines 3” and smaller shall be DWV PVC or cast iron All manholes shall meet City of San Luis Obispo Public Works Engineering Standards Transition from existing clay and cast iron pipe to PVC shall be made with Ferno Rubber coupling 33 51 00 - Natural-Gas Distribution Cal Poly owns and maintains the underground natural gas distribution systems throughout the campus Gas distribution pressure is 10 PSI The campus also has a 60 PSI distribution system Provide a gas regulator and meter at each new building For new buildings to be connected to the campus natural gas system, the anticipated additional gas demand should be identified early during preliminary planning This anticipated gas demand should be submitted to the Principal Engineer for Cal Poly Physical Planning and Construction Improvements to the campus system may be required to accommodate the additional demand The Principal Engineer shall identify a suitable point of connection to the campus system and what system improvements may be necessary to accommodate the new building 33 51 13 - Natural-Gas Piping All underground gas piping shall be polyethylene SDR-11 yellow and installed by a contractor/employee with current certifications in the type of fusion they are using All underground isolation valves for gas lines shall be polyethylene with 2-ich operating nut Acceptable Piping Materials  Above Grade 2" and smaller: Schedule 40 black steel pipe with treaded 150 pound black malleable iron fittings Paint all exterior and exposed piping to prevent rust  Above Grade 2-1/2" and larger: Schedule 40 black steel pipe with welded steel fittings Paint all exterior and exposed piping to prevent rust Page 126 I 128 May 1, 2016 California Polytechnic State University Campus Facility Maintenance and Renovation Standards Building Gas Pressure: Regulate gas before entering buildings from 10 PSI to inches water column Size the building gas distribution system based on a pressure of inches water column For some special high gas use applications such as large boilers, a PSI mechanical room gas pressure may be allowed when approved by the University Representative and permitted by code Regulators: Gas Regulators should be specified to include an under pressure shut off feature to automatically shut off the gas in the event of a downstream pipe rupture Earthquake Valves: Provide seismic gas shut off valves on gas services to all buildings which are intended to be used for student housing or as a residence Seismic gas shut off valves are not required on non-residential buildings Gas Meters  Gas meters may be either diaphragm bellows or turbine type as appropriate for the application Gas meters shall record in cubic feet  Except where covered under c., below, provide valving and connections to allow for the use of a temporary meter bypass (3/4 inch hose) when removing the meter for servicing This bypass should be configured such that the meter may be removed while still supplying limited gas service to keep pilot lights lit  For large academic buildings (greater than 30,000 gross square feet), commercial kitchens, and gas service which supplies an emergency generator, provide valuing and permanent piping for a full sized bypass of the meter The bypass shall be configured to allow for meter removal without disruption of gas service Gas piping shall not be routed under building floor slabs Prior to installing new gas appliances in existing buildings, verify the gas pressure with the University Representative In some cases, the gas pressure has been increased to medium pressure to compensate for under sized gas piping Provide an additional gas regulator near the appliance in the event that the existing building gas pressure exceeds the listing on the regulator to be furnished with the gas appliance (Note: Gas appliances are often furnished with regulators which are only listed for a maximum inlet gas pressures of either or 14 inches water column.) Provide regulator with a flow limiting orifice or with vent piped to outdoors as required by code Review regulator location and safety issues with the University's Representative on a case by case basis As a general rule, medium pressure gas should be reduced to low pressure prior to piping through spaces which are normally occupied Medium pressure gas shall not be permitted in occupied spaces used for student housing or a residence Valving: Gas piping systems shall be provided with manual isolation valves at the following locations:  At building points of entry  At each floor where branch piping connects to a riser  At each gas appliance  At branch connections to underground system mains Page 127 I 128 May 1, 2016 California Polytechnic State University Campus Facility Maintenance and Renovation Standards Gas meters to be installed with all boilers, generators, engine, etc., that may need a permit to operate, and that use natural gas, to allow for gas reporting requirements Page 128 I 128 May 1, 2016 Access Compliance Design Guideline The California State University Office of the Chancellor Access Compliance Design Guideline 12/2/2011 CSU Access Compliance Design Guideline CSU Access Compliance Design Guideline rev 12/2/11 Authority Cited: Ed Code 66606 Applicability: All CSU capital projects receiving trustee schematic approval January 2012 or later Where Found: This Guideline is available online and has been incorporated into A/E Agreements via Procedure Guide reference Intent: The CSU Access Compliance Design Guideline intentionally exceeds California Building Code accessibility minimums By implementing a buffer capacity requirement, this Guideline seek to allow CSU a measure of discretion to accept minor variances in asconstructed conditions while ensuring code requirements are achieved Having this discretion will reduce costly delays To the extent the additional buffer is realized, increased physical accessibility will also be provided Variance: Use good judgment in applying and interpreting this guideline Individual elements from this Guideline may be waived by campus Where so waived, briefly document in the project record the campus representative who waived and why Conflicting Requirements: This Guideline is a policy document It is intended to supplement, not supersede, code requirements Where code imposes a more restrictive standard the code standard shall apply Buffers to Slope Limits Ramps: Design to (as max) 7.1% (1 in 14 slope) rather than 8.33% (1 in 12) slope Cross slope: Design to (as max) 1.5% (1 in 65) rather than 2% (1 in 50) Apron side slopes: Design to (as max) 8.33% (1 in 12) rather than 10% (1 in 10) Bldg entry: Design to (as max) level and clear (CBC 1133B.2.4.2) rather than sloped to drain Shower pans: Design to (as max) rather than CSU Access Compliance Design Guideline 1.5% (1 in 65) 2% (1 in 50) Buffers to Dimensional Min Limits Design to exceed code limit by at least: 1/4” for max limits 1” to 6” 1/2” for max limits 6” to 24” 1” for limits 24” and greater Buffers to Dimensional Max Limits Design to fall short of code max limit by at least: 1/4” for max limits from 1” to 6” 1/2”-1” for max limits from 6” to 24” 1/2”-1” for max limits for 24” and greater Dimensional Min/Max Examples: 60” turning circle: specify 61” as a minimum Door strike-side clearances: 18” required, provide 19” as min.; 24” provide 25” as Alcoves 24” min., provide 25”; 30” provide 31”; 36” provide 37”, etc Stairs: provide 45” width between stringers instead of 44” Counter heights: 34” max? Specify 33 1/2” instead Use care to maintain underside clearances (using max/min buffers) Measurement Tolerances - Field Installation and Specified Dimensions +/- 1/16” for specific dims 1/4” to 4” +/- 1/8” for specific dims 4” to 81” +/- 1/4” for specific dims 81” and greater Localized variances of +/- 1/4” for measurements to/from drywall surfaces is an acceptable field tolerance Fine Tolerances - below 1/4” The acceptable fine-fractional installation/manufacturing tolerance shall be +/- a half of the single-unit of the specified fractional measure Tolerances shall be inclusive of [paint] finish I.e for eights, the tolerance shall be +/- 1/16” I.e for tenths, the tolerance shall be +/- 1/20” (Braille) CSU Access Compliance Design Guideline Buffers to Low-count Quantity Limits (49 or less) In general, when more than five (5) accessible elements in one area/location are provided, provide code minimum required plus one Low-count Examples: Accessible parking stalls (I.e., if required, provide 7) Lockers, sinks, station count, etc (if required, provide 7) For accessible toilet stalls: Provide two accessible stalls once the room fixture count exceeds 10 For ambulatory toilet stall: Provide two ambulatory stalls once the room fixture count exceeds 10 Buffers to High-count Quantity Limits (50 or more) Use a triggering threshold 10% less than the high count threshold High-count Examples: A code threshold of 50 seats or more, read as 45 seats or more as triggering Accessible parking counts should not seek to ‘max out’ The intent is that if total space count approaches the next higher threshold, the design bias should be to employ the next higher threshold The intent is to build in a capacity buffer Buffers to Force Limits Observe a 20% min/max buffer Force Limit Examples: lbs max design to lbs max (doors, controls) 15 lbs max design to 13 lbs max (rated assemblies) 250 lbs design to 300 lbs (rails and grab bars) Miscellaneous Accessibility Elements Signage and Fonts: Use Measurement Tolerances for vertical placement Truncated dome color: Specify ‘Federal Yellow’ (use of black or blue inserts at transit station loading areas acceptable) Accessible parking: Design entire stall and access aisle as a pad Design to a buffered cross-slope maximum of 1.5% in all directions CSU Access Compliance Design Guideline Outside the accessible parking/access aisle ‘pad’ at the sides and back that are not on the accessible route, it is acceptable to warp or bevel surfaces more sharply to achieve the 1.5% max on pad slope Accessible parking space width dimensions: Lay out individual accessible parking spaces and individual access aisles each 2” wider than code minimum Projections: Observe buffer min/max limits Automatic door openers: Provide powered doors as follows: At exterior building entrance where double doors are provided Where multiple paired doors at an individual entry are provided only one pair need be powered All ground floor multiple-occupancy bathrooms Pedestal opener controls are preferred at building entry door locations High-low control pads preferred at other indoor locations Elevator hall and cabin buttons: Specify illuminated-across-entire-face button type Stair tread width, handrail and head heights: Use min/max limits Handrail 1.5” wall offset: Use Measurement Tolerances Does not apply where there is no immediately adjacent wall, i.e handrail with wire or post railing rather than wall mount Door closers”: Use Buffer Force Limits Specify that units shall be balanced for repeatable and consistent operation through the expected range of motion at (insert) values Plumbing controls”: Sensor activation preferred Eye wash stations: Provide a centered 30” front approach Manufactured Items Manufactured items, i.e doors, thresholds, hardware, signage, etc that are represented as ‘access compliant, accessible, etc.’ are considered complaint with this buffering policy as-manufactured Project Meetings At design kickoff and milestone project design meetings include accessibility review as an agenda item At project construction kick-off project construction weekly meetings include accessibility review as an agenda item CSU Access Compliance Design Guideline Punch List, Acceptance and Close-out CSU shall provide a CASp (Certified Access Specialist) project inspection prior to punch list Cap Renewal projects may exclude CASp inspection at campus discretion Provide post-punch inspection and CASp acceptance certification CASp certification shall be completed prior to filing of Notice of Completion APPENDIX 4-E Cal Poly Facilities Electrical Work Rules for Contractors The purpose of this document is to clarify requirements for electrical work on new and existing systems in facilities at Cal Poly To ensure the safety of personnel working on electrical systems, it is critical that safe work practices are followed and that outages are well planned and carefully scheduled and coordinated The following rules apply to contractors performing electrical work on the Cal Poly campus: Electrical work shall not be performed on energized systems Panel covers and dead fronts shall not be removed while a panel is energized Circuit breakers shall not be cycled to switch existing loads on and off while a panel is in service All work up to the point of connection at an existing panel shall be completed without penetrating the enclosure Once this new work is complete up to the existing panel, an outage shall be scheduled to facilitate termination at the panel Contractors shall schedule electrical outages with the responsible Project Manager Work shall be planned and scheduled so as to minimize the number of outages required The University Electricians will de-energize systems at the point of connection on the scheduled outage day and time Lock Out/Tag Out will be performed by both the University Electricians and the qualified contractor performing the work During an outage, the individual working on the system shall be responsible for confirming that an "electrically safe work condition" has been established per NFPA 70E procedures using appropriate PPE Once the work at the point of connection is complete an inspection shall be scheduled with the campus building inspector and/or University Electricians Upon acceptance of the inspection, the locks shall be removed and the system shall be re-energized by the University Electricians 10 Upon re-energization, the contractor shall test all new installations to confirm they are functioning properly prior to completing work and leaving the work location