Aftercare-Parent-and-Student-Handbook-2019-2020

Somerset Academy Boca L.E.A.P Program (Learning Enrichment After-school Program) 2019-2020 SOMERSET PLEDGE We are proud, independent, smart and strong We take responsibility for our actions and therefore act in a responsible way We are courteous and considerate and treat others how we would want to be treated We are proud of our identities as individuals and as a group in our community We strive to learn from each other and help each other learn We always give our best to our community, our families, our peers and ourselves We are proud to be the Somerset Academy Before and After Care Somerset has established before and after care services to be available on campus The Learning Enrichment After-School Program (L.E.A.P.), offers participants homework assistance, enrichment activities, and outdoor/indoor activities It is the parents/guardians responsibility to contract and pay for such services at their option and discretion Payments are due the 25 th of the previous month A late fee of $25 will be applied after the th of the month The following fee schedule is in effect through May 30th, 2019: SNACK: Breakfast is included for morning care and a snack will be provided in the afternoon Annual Registration Fee: $30 per child (no sibling discount) Before Care Program: Monday – Friday 7:20 am – 8:15 am After Care Program: Monday – Friday Begins at 2:40 (K-2) Begins at 3:10 (3-8) Dismissal – 5:55pm Morning Care Afternoon Care Morning and Afternoon Care Morning & After Care Monthly Payment + $30 Registration Fee student 2nd or more Students $75 $60 per additional child $225 $180 per additional child $300 $240 per additional child Drop-In Fee: Morning Care: $5.00 per day Afternoon Care: $25 per day $80- days $125- days (You must register in advance to receive the discounted price for & days and must be used within the month purchased) Late Pick-up Fee: After 5:55 p.m., there is a $25 per child fee which is charged at time of pick-up if your child/children picked-up between 6:00 p.m and 6:05 p.m., thereafter every minute is an additional late fee of $2 per minute per child due in cash or check at time of pick-up After the fifth late pick-up a warning will be issued Any subsequent late pick-up will result in dismissal from the L.E.A.P program Registration Fee: $30 per child Sibling Price Policy: First child pays full price of program Additional children receive a program discount of 20% against monthly fees for each month Sibling discount does not apply to registration fees Late Payment Payment is due on the 25th of the previous month Payments received late will be assessed the following late fees: after the 5th - $25.00 per family; after the 10th - $50.00 per family These fees will be strictly enforced If payment is not made on or before the 10 th of the month, the child will be dismissed from the after care program until payment is made in full Returned Check Fee: $35 per incident, after two (2) NSF/ISF/Stop Payment occurrences all future payments must be made by cash, money order or cashier’s check (this is inclusive of all payments made to the school) Payment on-line: Making payments on-line have made it so much easier for parents to get their tuition paid on time Once you have registered your child for the program, you will need to register by downloading the Bright Wheel app to enroll! You will be able to make payments with Visa and MC once you have signed up and you complete the process It’s that simple! We encourage everyone to enroll in auto-payment Registration Note: In order to be eligible to participate in the LEAP program, students must be registered and pay the registration and monthly tuition fees The initial LEAP payment is due in the school office no later than August 13th, 2018 to secure a space for your child/children L.E.A.P Program Payment Schedule Dates Monthly Payments Initial Payment September: October: November: December: January: February: March: April: May: Due Date No later than August 13, 2018 August 27, 2018 September 25, 2018 October 25, 2018 November 26, 2018 December 21, 2018 January 25, 2019 February 25, 2019 March 26, 2019 April 25, 2019 Registrants acknowledge that payments are due on the 25th of the previous month before or as listed above If you are enrolled in automatic pay on the brightwheel app your payment will be withdrawn on the st of each month Please note that due to the calendar, some payment dates may fall within one or two days of the late payment date Fees for LEAP are calculated based on an entire program year, therefore, there is no reduction in fees for the months in which a holiday break occurs Initials LATE PAYMENT & NSF/ISF FEES Payments received after the 5th of the month will be assessed a $25 late fee; payments which remain unpaid after the 10 th of the month will be assessed a $50 late fee and payments which remain unpaid after the 15 th of the month will be removed from the program This is strictly enforced unless prior arrangements are made Any check returned NSF/ISF will be assessed a $35 NSF/ISF fee, any payments not immediately brought current will be sent to Telecheck Services, Inc for collection, which collection fees shall be the expense of the check issuer Money orders, cash or cashier’s checks will be required from any family who has two (2) checks returned NSF/ISF Initials Withdrawal from L.E.A.P and Refund of Unused Fees Parents must complete a withdrawal form in the office five (5) school days prior to the last day the parent wishes his/her child to participate in the program Refunds will not be given once payment is rendered FIRST DAY & LAST DAY OF L.E.A.P PROGRAM The LEAP program will provide care beginning on the first day of school August 13 st, 2018 Parents acknowledge that the last day of the L.E.A.P program will be May 30, 2019 THERE WILL NOT BE AFTERCARE ON THE LAST DAY OF SCHOOL Initials ELIGIBLE STUDENT PARTICIPANTS Students of Somerset Academy Boca-East are eligible for participation in the L.E.A.P Program providing that space is available in a particular class Registration will be accepted only when a completed registration form and payment is made to the school office ATTENDANCE ELIGIBILITY FOR PARTICIPANTS Students are not eligible to attend the after-care program if he/she did not attend the full day of school Therefore, you cannot bring your child to attend the after-care program if your child did not come to school from 8:00 a.m –dismissal UNIFORM POLICY Students are to remain in their Somerset Academy Boca uniform for the duration of L.E.A.P unless required for an enrichment program ENRICHMENT Students who participate in an enrichment program will be paying additional fees to participate In the event a child is not picked up on-time from his/her enrichment, the drop-in fee for L.E.A.P will be applied Pick-Up Procedures Only parents or alternate pick-up representatives indicated on the registration form will be permitted to pick-up children from the after care program These individuals will be required to supply photo identification in order to pick up students If alternative arrangements need to be made then this information must be faxed to the school at 561-393-1092 or e-mailed to aftercare@somersetboca.com along with a copy of a parent or guardian driver’s license This is necessary to ensure that only authorized people are picking up students from the after care program Medicine Medicine will not be administered during the L.E.A.P If a child does have medication that they need to take, a separate medication has to be provided to the office as there will not be access to the main office (Ie Epi-Pen) In addition, students are not permitted to administer medicine to themselves during the L.E.A.P program Student Personal Belongings Students may not bring to school any personal items, i.e., large sums of money (i.e., more than lunch money or snack money), radios, I-pads, cell phones, toys, trading cards or bracelets, etc In the event the student brings any of these items to school, it will be obtained by the school office and the parent will be called to pick-up the item In the event a student brings any of these items to school, Somerset Academy Boca East, L.E.A.P and other staff members of Somerset and L.E.A.P is not responsible for loss, stolen, damage or security to any of these prohibited items Student Conduct The following rules, regulations and due process procedures are designed to protect all members of the educational community in the exercise of their rights and responsibilities These rules apply to any student: Who is on the school property Who is in attendance at school or any school-sponsored activity Whose conduct at any time or in any place has a direct and immediate effect on maintaining order and discipline in the school ACTS OF DISORDERLY CONDUCT MAY INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING: Lying Acting in a manner as to interfere with the educational process 4 Abusive language between or among students Failure to complete assignments or carry out directions Disrespect to teacher or any other adult Fighting POSSIBLE SANCTIONS: Verbal and written reprimand Contact with parent Detentions Separate from the L.E.A.P program Suspension or Expulsion from the L.E.A.P program Discipline Somerset Academy Boca East students are expected to show respect for themselves, for other students and for their teachers, so that each room has a climate in which optimal learning can take place, we expect students to behave in ways that are acceptable to classmates and conducive to learning Misbehavior on the part of students can be corrected generally when the home and school work together Teachers and students must foster a mutual respect for one another Teachers will never use physical punishment or harsh verbal language toward a student We encourage, according to our Code of Excellence, methods of positive reinforcement/rewards and/or loss of privileges Disruptive Conduct Disruptive conduct is defined as those activities engaged in by student(s) that are directed against person or property and the consequences of which tend to endanger the health or safety of oneself or others in the school Acts may include, but are not limited to the following: • • • • Vandalism Theft Disrespect or non-compliance Violation of dress code Dismissal from L.E.A.P Program The following actions will cause your child/children to be immediately dismissed from the L.E.A.P Program for the remainder of the school year: Three (3) Behavior Report Notices or Three (3) Detentions resulting from behavior in L.E.A.P Five ( 5) Late Pick-up Violations Non-payment of late charges and monthly fees by the 15 th of the month Non-payment of NSF/ISF/Stop Payment Fees and the monthly fee associated with the check within days of notification Communication A prime factor in our operation is the importance we place upon communication between home and school The lines of communication must be kept open at all times so that we may be properly tuned into your child’s needs In the event you need to speak with the classroom teacher who is also an After School Counselor, please make an appointment with the teacher for a time outside of the After Care Program hours We ask that you refrain from: Calling teachers during school hours Holding a conference in the parking lot Conferring during class time or after care time Accidents Parents will be notified immediately in case of illness or an accident In case you cannot be located we will use the name and telephone number of your emergency contact PLEASE be sure we have these numbers and that they are accurate In the case of an emergency, 911 will be called You are requested to notify the office of any accident or injury which your child has had coming or going from school or during school hours if you have not been informed by your child’s teacher School Holidays The aftercare program will not be provided during Teacher Workdays or School Holidays Emergency School Closing Procedures In the event of a hurricane, tropical storm, flood alert, act of God, or any other unforeseen disaster situation, Somerset Academy Boca East follows emergency closing procedures of the Palm Beach County Public School system Radio and television stations will advise all citizens of school closing, reopening and emergency procedures Please pay attention to news reports It is important to listen to their guidelines and advisories If there is any doubt, please call the school’s office during school hours (Boca: 561-393-1091) Alerts will also come via the Remind app Once alerted to the emergency situation, please come and pick up your child early – the sooner all of your family is together the easier it will be to make your emergency plans and arrangements In the event of school closure due to unforeseen circumstances refunds will not be issued General Rule: If the public schools are closed then Somerset is closed If the public schools request that parents/guardians pick up children from school, Somerset requires the same Student Code of Excellence The Somerset Handbook is available for you so that the expectations for behavior at Somerset Academy Boca are clear We believe that a safe and orderly school is of primary importance When children behave in a respectful, responsible and safe manner, they learn more and develop into responsible children whose “character counts” The Somerset Code of Behavior is a school-wide plan that clearly outlines student expectations Proper behavior is recognized and consequences are given for breaking the code Each parent must take an active rule in supporting this plan We want our children to learn to be responsible citizens It is in the children’s best interest that parents and staff work together to ensure a happy, safe and productive learning experience “The Somerset Code of Excellence” states that students maintain these qualities: Be Honest Be Kind Be Respectful Be Patient Be Courteous Mistakes are okay, as long as you learn from them Homework Somerset Academy Boca goal is to use homework to increase the student’s knowledge and improve their abilities and skills Homework may be designed to reinforce what students have already learned, prepare them for upcoming or (complex or difficult) lessons, extend what they know by having them apply it to new situations, or to integrate their abilities by applying many different skills to a single task Homework also provides an opportunity for parents to participate in their children’s education It is the parent’s responsibility to review homework and planner nightly.The LEAP program will assist students in comprehending the directions of their homework, review sample questions, and check homework completion LEAP staff may not be able to check the accuracy of all homework items due to time If homework is not completed in a reasonable amount of time, it may be necessary for students to complete homework at home It is not the responsibility of the L.E.A.P counselors to guarantee the completion of homework on a daily basis Please check with your child to ensure homework completion Initials Somerset Academy L.E.A.P Agreement I, (parent/guardian name) acknowledge and support the expectations and guidelines outlined in the Somerset Academy Boca L.E.A.P Handbook for my child _ Parent/Guardian Signature Date