July 7 2020 Historical Commission Agenda Packet_202006301308220301

AGENDA JAMES CITY COUNTY HISTORICAL COMMISSION ELECTRONIC SPECIAL MEETING July 7, 2020 7:00 PM This meeting will be held electronically pursuant to a Continuity of Government Ordinance adopted by the Board of Supervisors on April 14, 2020 The meeting will be accessible through a Zoom audio meeting with the following dial-in information: Link: https://zoom.us/j/95818591976, Phone: (301) 715-8592, Webinar Meeting ID: 958 1859 1976 Citizen comments may be submitted via US Mail to the Historical Commission staff liaison, c/o Community Development, PO Box 8784, Williamsburg, VA 23187, via electronic mail to community.development@jamescitycountyva.gov, or by leaving a message at 757-253-6750 Zoom meeting instructions are included as Attachment of this agenda packet A ESTABLISHMENT OF ZOOM CALL AND RESOLVING TECHNICAL ISSUES B CALL TO ORDER C ROLL CALL D ADOPTION OF RESOLUTION FOR ELECTRONIC MEETING Electronic Meeting Resolution (Attachment 2) E NEW BUSINESS Donation of Oral History Collection to William & Mary (Attachment 3) Funding of Doncastle Ordinary Highway Marker Replacement (Attachment 4) F ADJOURNMENT Attachment Zoom Instructions for Participants before a Meeting You will need a computer, tablet, or smartphone with speaker or headphones You will have the opportunity to check your audio immediately upon joining a meeting You will receive notice for a videoconference or conference call via email The notification will include a link to “Join via computer” as well as phone numbers for a conference call option It will also include the 9-digit (usually) Meeting ID Join the Videoconference At the start time of your meeting, click on the link in your invitation to join via computer You may be instructed to download the Zoom application You have an opportunity to test your computer’s audio and microphone at this point by clicking on “Test Computer Audio.” Once you are satisfied that your audio works, click on “Join audio by computer.” You may also join a meeting without clicking on the invitation link by going to join.zoom.us on any browser and entering the Meeting ID provided by your committee analyst Join Audio via Phone (Recommended for best connection) If you have sluggish internet connection, your computer or phone lacks a microphone, or for issues with hearing the audio, you can join via telephone while remaining on the video conference: On your phone, dial the teleconferencing number provided in your invitation Enter the Meeting ID number (also provided in your invitation) when prompted using your touch-tone keypad If you have already joined the meeting via computer, you will have the option to enter your 2digit participant ID to be associated with your computer During the Meeting Using the participant controls in the lower left corner of the Zoom screen you can: • Mute/Unmute your microphone (far left) • Turn on/off camera (“Start/Stop Video”) • Invite other participants • View Participant list – opens a pop-out screen that includes a “Raise Hand” icon that you may use to raise a virtual hand • Change your screen name that is seen in the participant list and video window • Share your screen On your Zoom screen you will also see a choice to toggle between “speaker” and “gallery” view “Speaker view” shows the active speaker “Gallery view” tiles all of the meeting participants (like a grid) Attachment RESOLUTION HISTORICAL COMMISSION ELECTRONIC MEETING WHEREAS, on March 24, 2020, the James City County Board of Supervisors (the “Board”) adopted an emergency Ordinance to ensure the continuity of government in response to the coronavirus pandemic negatively affecting the health, safety, and welfare of the citizens of James City County (the “County”); and WHEREAS, on April 14, 2020, the Board readopted the continuity of government Ordinance (the “Ordinance”), which, under certain circumstances, permits the Board and its subordinate boards, committees, and commissions to conduct regularly scheduled, special, or emergency meetings solely by electronic or telephonic means without a quorum of members physically present (a “Virtual Meeting”); and WHEREAS, the Historical Commission is a subordinate appointed commission of the Board and is therefore eligible to conduct a Virtual Meeting; and WHEREAS, the Historical Commission desires to conduct a Virtual Meeting on July 7, 2020, at which time those items listed on the agenda attached hereto (the “Agenda”) will be considered; and WHEREAS, each of the members of the Historical Commission have reviewed each the items listed on the Agenda and have determined that consideration of each is necessary to ensure the continuation of the essential functions of the government during the emergency described in the Ordinance NOW, THEREFORE, BE IT RESOLVED that the Historical Commission of James City County, Virginia, hereby finds and declares that immediate consideration of each of the items set forth in the Agenda is necessary to ensure the continuation of essential functions of the government during the emergency declared by the Board and further described in the Ordinance -2- Stephen Phillips Chairman, Historical Commission ATTEST: Tori Haynes Liaison to the Historical Commission VOTES AYE NAY ABBOTT BOELT CARTER HAMILTON-PETTEYS HENKE JAKOBOWSKI JONES OUTLAW PHILLIPS SWENSON ABSTAIN Adopted by the Historical Commission of James City County, Virginia, this 7th day of July, 2020 070720HCVirtMtg-res Attachment Special Collections Research Center | Earl Gregg Swem Library | 400 Landrum Drive | Williamsburg, VA 23187-8794 757-221-3090 | spcoll@wm.edu DEED OF GIFT I Transfer of Ownership I, (name) _ hereby irrevocably and unconditionally give, transfer, and convey to the Earl Gregg Swem Library, the College of William and Mary (“William & Mary” or “University”), its successors and assignees the title and interest held by me to (description of material): together with the rights as specified below in Section II I understand that the location, retention, cataloging, and preservation of the materials, or other considerations relating to their use or disposition, are at the discretion of the Earl Gregg Swem Library in accordance with institutional policies (https://www.swem.edu/policies) I give consent to the Earl Gregg Swem Library to digitally reformat the collection and to migrate existing digital content to new technical environments as appropriate for preservation and/or access The donated materials shall be made accessible to all persons qualified to use materials in the Earl Gregg Swem Library, subject to the terms and conditions, if any, stated in Section III A No term or provision of this instrument shall be interpreted to limit or restrict the fair use rights of the Earl Gregg Swem Library or users of the materials as provided by U.S Copyright Law, Title 17, U.S.C (“Fair Use Rights”) If you not intend to take a tax deduction, please initial here: If you intend to make a gift to support the preservation of, and access to, the material, please initial here: _ I wish to be publicly acknowledged as the donor of this gift as follows: _ Gift - Name - Date I prefer that the source of this gift remain confidential and anonymous Please acknowledge this gift to the public as: _ Gift - Anonymous - Date II Copyright A Current Copyright Ownership and Control To the best of my knowledge (please initial one): I control all copyrights in the donated materials (i.e., all works were created by me, or I acquired the copyrights in all donated materials) I control some of the copyrights in the donated materials (i.e., some of the donated materials were created by me, or I acquired the copyrights in some them, but the donated materials also contain works for which other individuals or organizations control the copyrights) I control none of the copyright(s) in the donated materials B Transfer of Copyright Ownership (please initial one): I irrevocably assign to William & Mary any and all copyrights I control in the donated materials I retain full ownership of any and all copyrights I currently control in the donated materials, but I grant the University a nonexclusive royalty free right to authorize all uses of these materials for non-commercial research, scholarly, or other educational purposes pursuant to a Creative Commons Attribution, ShareAlike license, including, but not limited to, the authorization to display and reproduce the materials or derivatives of the materials in exhibitions, catalogs, University publications, University websites, or University advertisements, both on and off campus III Terms and Conditions: A Restrictions: (please initial) The donated materials shall be accessible to all persons qualified to use materials in the Earl Gregg Swem Library, and any restrictions must be discussed and agreed upon with the Earl Gregg Swem Library B Disposition: (please initial) Any collection material not retained by the Earl Gregg Swem Library shall be offered back to the donor by registered letter (with the exception of duplicates, empty binders, folders, covers, and picture frames, and publications neither by nor about the collection creator, which will be disposed of by the Earl Gregg Swem Library) If the donor is deceased, does not respond to the written notification within 90 days, or declines to receive the materials, the Earl Gregg Swem Library may dispose of them C Additions (please initial) In the event that I may from time to time hereafter give, donate, and convey to the Earl Gregg Swem Library additional papers or other historical materials, title shall pass to the Library upon their delivery, and all of the provisions of this deed of gift shall be applicable If the original deed needs amending, I may request a new deed of gift for future donations I represent and warrant that I am the sole owner of the materials described above and that I have full right, power, and authority to give the materials to the Earl Gregg Swem Library This Deed is governed by the law of the Commonwealth of Virginia Signature of donor Date Name (Printed) The foregoing gift of papers or other historical materials is accepted on behalf of the Earl Gregg Swem Library, subject to the terms and conditions heretofore set forth: Signature Date Name (Printed) Title Donor Contact Information ADDRESS: _ PHONE: _ E-MAIL: Attachment ... Virtual Meeting on July 7, 2020, at which time those items listed on the agenda attached hereto (the ? ?Agenda? ??) will be considered; and WHEREAS, each of the members of the Historical Commission have... ABSTAIN Adopted by the Historical Commission of James City County, Virginia, this 7th day of July, 2020 070 720HCVirtMtg-res Attachment Special Collections Research... and WHEREAS, the Historical Commission is a subordinate appointed commission of the Board and is therefore eligible to conduct a Virtual Meeting; and WHEREAS, the Historical Commission desires