Professional-Practice-Handbook-MSc-OT

School of Health Sciences Module Handbook Professional Practice Placement MSc Occupational Therapy (Pre-registration) Module codes MOT008 Level 1A MOT009 Level 1B MOT011 MOT012 credits credits Level 2a credits Level 2b credits For use by and with students undertaking 2017 validated programme Contact details Pre-Registration Placements Officer 01904 876821 professionalpractice@yorksj.ac.uk Placement module leader Corinna Thomas 01904 876817 c.klaentschi@yorksj.ac.uk Fiona Howlet 01904 876250 f.howlet@yorksj.ac.uk Address School of Health Sciences York St John University Lord Mayor’s Walk York YO31 7EX 01904 876794 Professional Practice – Physio and OT Moodle Module This module handbook holds essential information for each of your placements across the entire programme Please take some time to become familiar with the resources available here The frequently asked questions section is a useful resource To enrol on the professional practice placement section of Moodle, visit this link: http://moodle.yorksj.ac.uk/course/view.php?id=359 This will take you to Moodle and you will be prompted to enter this enrolment key: ppracpot It may take 24 hours for your enrolment to become active Contents Section General guidelines for professional practice The purpose of professional practice education Linking theory to practice Generic skills for practice .2 Placement allocation process Planning Guidance for letters to practice educators Travel and accommodation Finance Uniform / Dress code On all placements Hours and the working week Sickness/other time off on placement Study time Bank Holidays Placement feedback sessions in university Withdrawal from placement Recording of hours on failed or partially-completed placements Settling in .8 Professionalism Confidentiality Reflective diary Assessment of your progress 10 Induction and health and safety 10 Section Support for learning during your placement 12 Standards and quality assurance 12 Responsibilities of the School 12 Responsibilities of the student 12 Professional practice educators 13 Supervision 13 Supervision and role emerging placements 14 Professional practice placement visits 14 Purpose of the visit .14 Responsibilities of the university staff .14 Responsibilities of the student and practice educator 15 Prompt sheet for mid-placement visit 15 Learning outcomes .15 Learning opportunities .15 Constraints on learning .15 Supervision 15 Theory into practice 16 Follow-up 16 Policy for students having difficulty on professional practice 16 Potential Failure 16 What happens at the end of a placement if the student fails? .17 Evaluation and feedback of your learning on placement 18 Section Learning and assessment 19 Professional practice placement assessment booklet 19 Completing the weekly evaluation sheet 19 Module assessment .20 Pass .20 Learning Outcomes 21 How to write learning outcomes 21 Process 21 Learning outcomes for practice placement modules .22 Section Important administration and forms 26 Professional practice placement documentation 27 Administration notes 27 Hand-in of placement paperwork: 27 Claim – NHS Bursaries 28 Sample MSc Occupational Therapy (Pre-registration) programme structure 29 Appendices .30 Induction health and safety checklist 32 32 Record of student supervision form 34 Professional Practice Visiting Tutor Report .35 Professional Practice Visiting Tutor Report Continuation Sheet .36 Level 1A 37 Assessment Booklet .37 Level 1a Professional Practice Assessment 45 To be completed by the practice educator 46 To be completed by the practice educator 47 To be completed by the practice educator 48 Professional Practice Placement Student Evaluation Form 51 Hand-in Checklist for MOT008 53 Record of clinical hours 54 Cumulative hours sheet 55 Section General guidelines for professional practice This handbook provides a range of useful information Please bring it to all professional practice placement preparation sessions in university and take it with you on all placements Your practice educator should also have a copy of this handbook; if not, please ask them to contact professionalpractice@yorksj.ac.uk The purpose of professional practice education The professional practice element of learning is integral to the programme and an essential component of professional development It is the purpose of professional practice to provide opportunities for you to demonstrate your knowledge, skills and atributes as an undergraduate occupational therapy student Professional practice facilitates your transition from student to competent therapist by providing learning opportunities in the practice environment which complements and extends your academic studies For example, it will provide opportunities to: • • • • • Apply theory of occupational therapy in practice Work in real work-based situations Use supervision to reflect on your strengths and areas for development and to experience feedback on performance Be actively involved in a multi-disciplinary team Be responsible, accountable and manage yourself and resources within a professional situation Linking theory to practice Your professional experience will offer you the opportunity to put into practice knowledge and skills gained during the academic programme This will be demanding, but will also prove very interesting and rewarding The expectations of the placement will be related to the level you are at in your academic programme You will be given the opportunity to gain experience in working with patients/clients in a variety of different clinical settings You may find that there are different approaches in different services relating to staff, students and patients/clients You may move from a closely structured working environment in one service to a freer, less-directive environment in another All will have reasons for their attitudes and approaches and you should consider these and evaluate the potential of each for differing patient/client groups and therapeutic approaches Sometimes, the ethos may stem from government policies or local policy which might influence the ways in which services are delivered The occupational therapists with whom you will be working and learning will all their best to give you opportunities to put theory into practice by working with patients/clients within a therapeutic environment You should link this up as you go along with the theory that you have learned in university so far Generic skills for practice There are seven key aspects of learning, or generic skills, which are common to all health care students The generic skills programme complies with the statutory (legal) and mandatory (compulsory) requirement to prepare students for placement This meets national legislative and local contractual and regulatory obligations to reduce risk and improve quality The generic skills for practice are:         Basic life support Equality, diversity and human rights Fire safety Infection control Information governance Moving and handling Student and patient safety Breakaway training In addition occupational therapy students complete:  Food safety You are required to complete training in all eight generic skills before your first professional practice placement, and ensure that you complete annual updates during your three levels of learning The programme of training and learning is detailed on your timetable This is a mandatory requirement: “All aspects of the mandatory training must be completed before a student can atend their first practice placement and processes are in place to ensure this happens Non-compliance means a student is unable to atend a practice placement” (NHS Yorkshire and Humber, 2012) You are required to keep an updated record and you will be expected to show this on your first day of placement or as requested by your Educator Placement allocation process Placements are mostly sought within the Health Education Yorkshire & the Humber (HEYH) York St John University organises an annual trawl for placements communicating with placement co-ordinators or managers in the workplace New placement providers will normally be visited to assess suitability In rare cases, placements may be sought elsewhere if students have mitigating circumstances In year 2, all students will undertake a contemporary career placement (this is practice placement 2a) A contemporary career placement is where there an occupational therapy service is not currently available at the placement location but there exists an opportunity for occupational therapy to benefit clients For the final placement in the programme, students will have the opportunity to undertake a negotiated international placement organised by the placement team within the university Meetings are held with the Programme Director to manage placement resources in relation to students’ educational needs and mitigating circumstances Local placements cannot be guaranteed You may have to stay away from home, and meet the costs associated with this Wherever possible we will try to keep your journey times to under 90 minutes, but again, this is subject to placement availability Refusal to accept a placement on the grounds of location may be regarded as a “fail” unless you have mitigating circumstances Planning It is vital to be organised Your allocation will be posted on Moodle The first thing to is to check if your placement has a profile on www.healthcareplacements.co.uk and familiarise yourself with the relevant information If your placement does not have a profile, look on the internet and see what you can find out about the trust / organisation / service / location etc Additional timetabled placement information sessions guide your planning and preparation You should contact your placement immediately after you receive notification of your allocation Guidance for letters to practice educators A formally constructed leter or email should be sent usually to the manager/co-ordinator of the service who then contacts your educator on your behalf If emailing please put ‘Your name and Occupational Therapy Student Placement’ in the subject box or your email may be deleted as ‘spam’ The leter/email should give the following information: • • • • • • Details of the placement you have been allocated – location, educator (s) name, speciality, dates Your name, address and telephone number Your academic level Your academic programme Details of modules you have undertaken/completed to date Any relevant medical information You have a responsibility to inform your practice educator of any medical or other problem which might affect your ability to learn or participate fully in the placement, e.g back problems, asthma, epilepsy, diabetes, and dyslexia or anything else which may affect your performance whilst on practice Failure to so may put yourself and others at risk Students with an identified disability may require a pre-placement visit to ensure that necessary reasonable adjustments are made If you are not sure whether or not to inform your educator, please seek advice from the professional practice placement module leader at university You should also include or request the following information: • An enquiry or confirmation of start time, the uniform policy or dress code, and where and to whom you should report on the first day (this information may be found on the website www.healthcareplacements.co.uk) • Guidance about essential reading • Confirm that you have business insurance if you are required to use your car on placement You should also enclose your curriculum vitae (CV) You should update your CV following each professional practice placement Your CV should include: • • • • Biographical Data: name, contact address, telephone number; Education: higher education experience, degree or diploma results; Employment history and / or work experience: starting with most recent job; Professional Practice Experience: dates and description of professional practice experience – include some detail of case-load, client group and main responsibilities/duties; • Further information: leisure interests, special achievements, additional skills There are some useful free CV templates available on the internet Travel and accommodation You must plan how you will travel to your placement or if you need to organise accommodation It may be possible to travel daily to the placement; however, the extra time and energy involved should not be underestimated Where accommodation is available it should be taken up Where hospital or service accommodation is unavailable, it is the responsibility of the student to make alternative arrangements There is a section on Moodle which details possible sources of accommodation Further suggestions are provided in the placement preparation sessions Online public transport planners and route finders are useful Finance It is important to budget for placement expenses Whilst every effort is made to minimise extra expense, it is inevitable that some placements will incur either travelling expenses, accommodation expenses or both You may need to pay these expenses before making a claim, so it is very important that you plan ahead Students who are eligible to claim expenses must submit their claim forms after each placement or monthly during longer placements Completed forms should be handed in to the Placements Team in McGregor 103, or you can email them to professionalpractice@yorksj.ac.uk The forms will be countersigned by an approved signatory and forwarded to the NHS Student Bursaries by the University – there is no need to supply an envelope yourself You must include your barcode cover sheet at the front of your expenses claim form This is available directly from NHS Student Bursaries online after logging in to your account The link to the login page is: https://myaccount.nhsbsa.nhs.uk/Pages/Login.aspx Forms and explanatory notes are available on the NHS Student Bursaries website and from Moodle Uniform / Dress code You are provided with an allowance of £61.20 paid directly to you towards uniform costs You should purchase sets of uniforms Please see Moodle for links to uniform provider websites Uniform is usually worn in hospitals in a physical rehabilitation or service setting: • • • • • • • • Plain white tunic (no trim) and botle green trousers White polo shirts, tracksuit botoms – only where indicated by the placement Suitable black or brown flat shoes Name badge A dark green cardigan/sweatshirt if necessary Alternative uniform may only be worn if directed by the placement and approved by university Uniform must not be worn travelling to and from your placement unless directed otherwise (in which case uniform should be covered with a jacket) Uniform can be purchased from on-line suppliers On all placements • • • • • • Check the dress code or uniform policy and adhere to it Jeans are generally not acceptable, but there may be exceptions Comfortable, practical shoes should be worn Discreet make-up may be acceptable Fingernails should be kept short and clean with no nail varnish Jewellery should not be worn, except for one plain band, sleeper or small stud earrings No other forms of studs/jewellery are acceptable – this may include wristwatches Issues raised in supervision to be addressed in the following weeks This is a true record of discussions in formal and informal supervision Student’s Signature: Practice Educator’s Signature: MOT008 – Level Professional Practice Assessment Weekly Evaluation WEEK From: Outcome to be achieved by the end of the week (Relate to outcomes for the practice) To: Learning Resources (May include people, facilities and equipment needed by the student to achieve the outcome) Work within the current HCPC Standards of Conduct, Performance and Ethics & COT Code of Ethics and Professional Conduct Hours completed: Evidence of HOW outcomes achieved or WHY not achieved To be completed by the practice educator Work within relevant Health and Safety guidelines In light of the Francis report, has the student demonstrated the C’s: Care Compassion Competence Communication Courage Commitment Issues raised in supervision to be addressed in the following weeks This is a true record of discussions in formal and informal supervision Student’s Signature: Practice Educator’s Signature: MOT008 – Level Professional Practice Assessment Weekly Evaluation WEEK From: Outcome to be achieved by the end of the week (Relate to outcomes for the practice) To: Learning Resources (May include people, facilities and equipment needed by the student to achieve the outcome) Hours completed: Evidence of HOW outcomes achieved or WHY not achieved To be completed by the practice educator Work within the current HCPC Standards of Conduct, Performance and Ethics & COT Code of Ethics and Professional Conduct Work within relevant Health and Safety guidelines In light of the Francis report, has the student demonstrated the C’s: Care Compassion Competence Communication Courage Commitment Issues raised in supervision to be addressed in the following weeks This is a true record of discussions in formal and informal supervision Student’s Signature: Practice Educator’s Signature: MOT008 – Level Professional Practice Assessment Weekly Evaluation WEEK From: Outcome to be achieved by the end of the week (Relate to outcomes for the practice) To: Learning Resources (May include people, facilities and equipment needed by the student to achieve the outcome) Hours completed: Evidence of HOW outcomes achieved or WHY not achieved To be completed by the practice educator Work within the current HCPC Standards of Conduct, Performance and Ethics & COT Code of Ethics and Professional Conduct Work within relevant Health and Safety guidelines In light of the Francis report, has the student demonstrated the C’s: Care Compassion Competence Communication Courage Commitment Issues raised in supervision to be addressed in the following weeks This is a true record of discussions in formal and informal supervision Student’s Signature: Practice Educator’s Signature: School of Health Sciences BHSc (Hons) Occupational Therapy MOT008 Level 1a Professional Practice Assessment Week This page and the following five pages to be handed in as evidence of achievement of the learning outcomes Student: Dates: Practice educator: Location of professional practice: Physical (p) or psychosocial (ps): Speciality: The student has conducted him/herself in a professional manner as set down in the current HCPC Standards of Conduct, Performance and Ethics and the COT Code of Ethics and Professional Conduct and complied with health and safety requirements Pass with distinction Pass Fail Overall excellence in ALL final learning outcomes Must be justified in the comments – see placement module handbook for criteria ALL learning outcomes achieved One or more learning outcomes NOT achieved Yes No Total Hours Completed Tick one box only This report has been discussed and agreed as a true record of the practice outcome and the hours completed Student’s Signature: Date: Professional Practice Educator’s Signature: Final Learning Outcomes Evidence of HOW outcomes achieved or WHY not achieved To be completed by the practice educator Communicate with others in a professional manner Pass with distinction must be justified in your comments Demonstrate reliable and responsible behaviour, show initiative, understand and follow Date Achieved instructions Pass with distinction must be justified in your comments Work in a person-centred way Pass with distinction must be justified in your comments Final Learning Outcomes Evidence of HOW outcomes achieved or WHY not achieved To be completed by the practice educator Meet Health and Care Professions Council Standards of Proficiency – Occupational Therapists and the College of Occupational Therapists Code of Ethics and Professional Conduct Pass with distinction must be justified in your comments Date Achieved Participate actively in opportunities to engage with and learn from other members of the inter-professional team Pass with distinction must be justified in your comments Participate in the occupational therapy process by accurately collecting, organising and reporting on relevant information Pass with distinction must be justified in your comments Final Learning Outcomes Evidence of HOW outcomes achieved or WHY not achieved To be completed by the practice educator Use activity analysis to identify why people have difficulty participating in everyday tasks, activities and occupations Pass with distinction must be justified in your comments Participate in occupational therapy interventions in a structured situation with supervision based on evidence or clinical reasoning Pass with distinction must be justified in your comments Date Achieved Professional practice educator’s comments to identify student’s strengths and areas for development Student’s comments Please write a brief summary of your learning experience and then think about your development needs and action plan (continue on a separate sheet if necessary) Take this along to discuss at your next academic tutor meeting Summary of my learning experience Personal and professional development needs Action Plan Please provide your educator with a copy Appendix VI Professional Practice Placement Student Evaluation Form To be completed only where there is no on-line profile on www.healthcareplacements.co.uk This form is the responsibility of the student The original of this form must be returned by the student to the University no later than week after the end of the placement Student name: Placement level: Placement speciality: Placement dates: from to Location of placement: Trust name: Practice educator/s name/s: I was able to prepare myself for this placement - Strongly Agree - Agree - No Strong Opinion - Disagree - Strongly Disagree Comments: My university/institution gave me the information I needed to prepare myself for my placement - Strongly Agree - Agree - No Strong Opinion - Disagree - Strongly Disagree - Disagree - Strongly Disagree Comments: I used the on-line placement profile to prepare myself for my placement - Strongly Agree - Agree - No Strong Opinion Comments: My induction to the placement setting was comprehensive (this refers to policies, procedures and health and safety issues) - Strongly Agree - Agree - No Strong Opinion - Disagree - Strongly Disagree Comments: The learning opportunities available in this placement enabled me to achieve my learning outcomes - Strongly Agree - Agree - No Strong Opinion - Disagree - Strongly Disagree Comments: The placement provided me with the opportunity for inter-professional working - Strongly Agree - Agree - No Strong Opinion - Disagree - Strongly Disagree Comments: York St John University MSc Occupational Therapy (Pre-registration) programme Appendix VI The placement provided me with access to learning resources - Strongly Agree - Agree - No Strong Opinion - Disagree - Strongly Disagree Comments: I could access support from my course/programme team whilst on placement - Strongly Agree - Agree - No Strong Opinion - Disagree - Strongly Disagree - Disagree - Strongly Disagree Comments: The person/s supervising me was able to facilitate my learning needs - Strongly Agree - Agree - No Strong Opinion Comments: 10 I feel the person/s supervising me recognised the importance of my learning needs - Strongly Agree - Agree - No Strong Opinion - Disagree - Strongly Disagree - Disagree - Strongly Disagree Comments: 11 I felt included in the team during my placement - Strongly Agree - Agree - No Strong Opinion Comments: 12 My development in practice was informed by on-going constructive feedback - Strongly Agree - Agree - No Strong Opinion - Disagree - Strongly Disagree Comments: 13 The person/s supervising me was familiar with the assessment of practice process - Strongly Agree - Agree - No Strong Opinion - Disagree - Strongly Disagree - Disagree - Strongly Disagree Comments: 14 My performance in practice was assessed fairly - Strongly Agree - Agree - No Strong Opinion Comments: 15 The placement encouraged service users to contribute to the assessment of my performance in practice - Strongly Agree - Agree - No Strong Opinion - Disagree - Strongly Disagree Comments: 16 I would recommend this placement to other students at the same level as me - Strongly Agree - Agree - No Strong Opinion - Disagree - Strongly Disagree Comments: York St John University MSc Occupational Therapy (Pre-registration) programme Hand-in Checklist for MOT008 Example only This sheet to be fully completed and attached to your placement paperwork Please note that paperwork will not be accepted unless all boxes on this check list are completed Form/Section to be completed Assignment front sheet Paperwork Hand-in Check list – this page only Professional Practice Assessment booklet final week sheet with the following sections completed: Student Name Tick to confirm complete Start and finish dates of placement Practice Educator(s) names Location of Professional Practice Physical or Psychosocial Speciality Code of Ethics and Professional Conduct Relevant placement grade box Total hours completed Student Signature Professional Practice Educators Signature Date form completed Final learning outcomes pages, completed and dated Professional Practice Educators comments page Student comments page Record of Clinical Hours Completed form (Details fully completed, signed and totalled) Either, the print out of the on-line receipt (where the placement has a profile on www.healthcareplacements.co.uk) or the Student Feedback & Evaluation form fully completed with tick () or cross (x) in each box (where no on-line profile exists) Please not hand in any other documentation from the placement, other than the items on the check list Paperwork to be handed in has a ‘hand’ symbol at the bottom of the relevant pages () You can download a checklist for each module from Moodle York St John University MSc Occupational Therapy (Pre-registration) programme Appendix VIII School of Health Sciences Record of clinical hours The working week whilst on placement will normally be 37½ hours Student name: Placement level: Placement dates: from to Location of placement:…………………………………………………………Trust name: Practice educator’s name: Please enter the number of daily hours to the nearest ¼ hour Do not include lunch breaks or Bank holidays Week Commencing MON TUE WED THU FRI SAT SUN Total For Week Educator’s Signature / / / / / / / / / / / / / / / / 10 / / 11 / / 12 / / Total Number Of Hours = Please indicate any absence whilst on placement, using the key below Key: Comp = Compassionate Leave BH ST = Study Leave = Bank Holiday OAL = Other SL = Sick LeaveBS = Absent AL = Authorised Leave Please remember to inform the School Office (01904 876794) of any absence from your placement York St John University MSc Occupational Therapy (Pre-registration) programme APPENDIX VIII York St John University School of Health Sciences Cumulative hours sheet Student Name: Intake Year: General Information Dates Of Practice Level Of Practice Hours Name Of Speciality Area Physical Confirmation Mental Health/Ld Signature Of Practice Educator Sub totals Total placement hours At the completion of each placement, the student should enter the required information and the total placement experience hours as collated on the hour’s sheet This must be signed by the practice educator This form is the responsibility of the student and should be retained until completion of programme, when this sheet should be handed in to university York St John University MSc Occupational Therapy (Pre-registration) programme York St John University MSc Occupational Therapy (Pre-registration) programme