DE 21st CCLC Self-Assessment Tool Aug 2021

Delaware 21st Century Community Learning Centers Self-Assessment Tool Delaware Nita M Lowey 21st Century Community Learning Centers Self-Assessment Tool Lead Agency:       Cohort #:       Program Contact Person:       Date:       This tool has been developed by SERVE Center at the University of North Carolina at Greensboro (2018) Page Delaware 21st Century Community Learning Centers Self-Assessment Tool NC 21st CCLC Out‐of‐ School‐Time Program Quality Self‐Assessment https://serve.uncg.edu/wp-content/uploads/21stcclc/21st-CCLC-Self-Assess-Toolkit_091918.pdf Page Delaware 21st Century Community Learning Centers Self-Assessment Tool BACKGROUND This self‐assessment format is intended to facilitate the work of program directors in their organizatonal reviews and planning around the contnuous improvement of program quality It includes questons under eight broad‐based quality standards, refectng features of a high quality out‐of‐school‐tme program The instrument is not meant to be used for external judging of a program as “good” or “bad” but rather, is intended for program leaders’ use in identfying programmatc practces and processes that could be improved The Program Self‐Assessment format is designed to engage program leaders in thoughtul discussions about how to identify areas of strength and improve other areas that may need attention INSTRUCTIONS The self‐assessment questons are organized under eight quality standards, which are to: Provide students with a safe environment Recruit, hire, train, and retain a qualified and diverse staff Help students learn in different environments Develop and maintain student attendance processes that are clear and effectve Develop and maintain positve relatonships and interactons between students and staff Establish and maintain strong partnerships with families, businesses, and communites Provide students with actvites and opportunites that support their academic development Provide students with enrichment actvites and opportunites that support academic and personal growth We hope that completing this self‐ assessment will help your program identify priority areas for improvement, which can then inform the annual organizational goal‐setng process Under each of the eight quality standards, there are questons about program aspects, processes, or procedures that refect quality out‐of‐school‐tme programming By answering these questons, we hope that completng this self‐assessment will help your program identfy priority areas for improvement, which can then inform the annual organizatonal goal‐setng process In terms of the self‐assessment process, this instrument can be completed by: (a) individual staff and then aggregated; (b) a leadership team or other stakeholder group; (c) key staff or stakeholders who complete different components and then discuss their responses; or (d) a Program Director, who then discusses results, priority areas needing attenton, and strategies for improving focus priorites with program staff and stakeholders There is no one right way to use this tool Feel free to engage in the self‐assessment process in whatever way best fits one’s organizaton Once all questons under the eight quality standards are answered, there is an opportunity at the end of the document to refect on patterns of responses and identfy any areas believed to be most in need of attenton going forward Page Delaware 21st Century Community Learning Centers Self-Assessment Tool Quality Standard #1: Provide Students with a Safe Environment Check the appropriate boxes: Does the out‐of‐school‐time program… Yes In Progress No                   Have an environment that is free of safety hazards, clean, and conducive to the learning actvites? Have written and approved safety policies and procedures that are shared with students and their parents? Train all staff on written and approved safety policy and procedure? Comply with state-required emergency and evacuaton procedures including safety and fire drills? Maintain all requisite documents pertaining to facility safety inspectons Maintain accurate and readily available registraton documents and emergency informaton for all students? Have effectve procedures for arrival, dismissal, and other important student transitons (e.g., way to record students’ arrival, departure)? Ensure safe transportaton to and from the program and program-sponsored field trips (as needed)? Serve at least one nutritous snack and/or meal per day? 10 Have written guidance for parents and staff on working with students with disabilites as per the Americans with Disabilites Act (ADA)? ENTER TOTAL #S CHECKED “YES”, “IN PROGRESS”, AND “NO” COMMENTS:       Page Delaware 21st Century Community Learning Centers Self-Assessment Tool Quality Standard #2: Recruit, Hire, and Retain a Qualified Staf Check the appropriate boxes: Does the out‐of‐school‐time program… Yes In Progress No                   Have a safe and effectve staff-student rato? Conduct background checks on all staff, including volunteers? Consider the educatonal qualificatons of staff during the hiring process? Employ program staff who are representatve of the community? Maintain an employee handbook that describes program policies and procedures? Hold regular staff meetngs? Have a staff compensaton structure that is reasonable and necessary to the scope of the grant? Assess the development needs of staff and support relevant staff training? Offer staff training opportunites around fostering mutual respect and positve relatonships? ENTER TOTAL #S CHECKED “YES”, “IN PROGRESS”, AND “NO” COMMENTS:       Page Delaware 21st Century Community Learning Centers Self-Assessment Tool Quality Standard #3: Help Students Learn in Diferent Environments Check the appropriate boxes: Does the out‐of‐school‐time program… Yes In Progress No                   Offer opportunites for actve or independent learning (e.g., project-based learning)? Offer opportunites for group-based actvites, peer mentoring, or other peer-to-peer actvites? Offer learning actvites off the program site? Offer service actvites, community-based projects, or internships (for older students)? Offer actvites that stmulate interest in the community? ENTER TOTAL #S CHECKED “YES”, “IN PROGRESS”, AND “NO” COMMENTS:       Page Delaware 21st Century Community Learning Centers Self-Assessment Tool Quality Standard #4: Develop and Maintain Student Attendance Processes that are Clear and Efective Check the appropriate boxes: Does the out‐of‐school‐time program… Yes In Progress No                   Have a way to record/monitor daily student attendance? Maintain a clear attendance policy? Clearly communicate attendance policies and goals to student and their families? Utlize appropriate staff, as needed, for family outreach to address any attendance-related issues? Use attendance data to examine strengths and weakness of program delivery and adjust programming as needed? ENTER TOTAL #S CHECKED “YES”, “IN PROGRESS”, AND “NO” COMMENTS:       Page Delaware 21st Century Community Learning Centers Self-Assessment Tool Quality Standard #5: Develop and Maintain Positive Relationships Between Students and Staf Check the appropriate boxes: Does the out‐of‐school‐time program… Yes In Progress No                   Have written guidance, with staff training, on student and staff expectatons for respectful behaviors during out-of-school tme? Support staff in developing positve student relatonships (e.g., training, feedback, resources)? Foster collaboraton between students and staff in setng clear expectatons for program behavior (e.g., encourage mutual respect, listening and responsiveness between staff and students)? Systematcally monitor and offer feedback on student behavior? Have staff that model expected behavior for students? ENTER TOTAL #S CHECKED “YES”, “IN PROGRESS”, AND “NO” COMMENTS:       Page Delaware 21st Century Community Learning Centers Self-Assessment Tool Quality Standard #6: Establish and maintain efective partnership with families, businesses, and communities Check the appropriate boxes: Does the out‐of‐school‐time program… Yes In Progress No                   Have a plan for family/parent involvement? Maintain an effectve process for regular communicaton with families, schools, businesses, and community-based programs? Offer educatonal experiences for parents and families of enrolled children? Collect feedback (including suggestons for improvement) from key stakeholders (e.g., parents, community, schools)? Have established community and school collaboratons that enhance program actvites and sustainability? Offer parents an environment that is comfortable and invitng? Offer staff training, as appropriate, on parent partcipaton, community and/or school collaboraton? Have a parent/community advisory committee that meets regularly? ENTER TOTAL #S CHECKED “YES”, “IN PROGRESS”, AND “NO” COMMENTS:       Page Delaware 21st Century Community Learning Centers Self-Assessment Tool Quality Standard #7: Provide Students with Activities and Opportunities that Support their Academic Development Check the appropriate boxes: Does the out‐of‐school‐time program… Yes In Progress No                   Have an effectve process to collaborate with regular school-day personnel (e.g., principals, classroom teachers)? Offer grade-level-aligned programming to reinforce regular school-day learning (e.g., tutoring, homework assistance)? Make available, academically-related resources (e.g., books, materials, computer hardware and software, or other resources)? Offer instructonal actvites that align with academic needs identfied for students? Offer instructonal actvites that align with the state standard courses of study? ENTER TOTAL #S CHECKED “YES”, “IN PROGRESS”, AND “NO” COMMENTS:       Page Delaware 21st Century Community Learning Centers Self-Assessment Tool Quality Standard #8: Provide Students with Enrichment Activities and Opportunities that Support Academic and Personal Growth Check the appropriate boxes: Does the out‐of‐school‐time program… Yes In Progress No                   Offer students academic skill-building actvites to manage dayto-day responsibilites including homework, studying, notetaking, etc.? Offer students youth development actvites that foster responsible decision-making skills and coping strategies? Include actvites related to life skill development (e.g., financial literacy, health, and wellness)? Offer actvites for students to engage in service learning, internships, or apprentceships? Offer opportunites for students to make choices among actvites based on student interest? Offer opportunites to help students develop confidence in their abilites? ENTER TOTAL #S CHECKED “YES”, “IN PROGRESS”, AND “NO” COMMENTS:       Page 10 Delaware 21st Century Community Learning Centers Self-Assessment Tool Self‐Assessment Summary In the table below, enter the total number of tmes “Yes”, “In Progress”, and “No”, were selected under each of the eight quality standards Quality Standard Quality Standard #1: Provide students with a safe environment (11 questions) Quality Standard #2: Recruit, hire, train, and retain a qualified staff (9 questions) Quality Standard #3: Help students learn in different environments (5 questions) Quality Standard #4: Develop and maintain student attendance processes that are clear and effectve (5 questions) Quality Standard #5: Develop and maintain positve relatonships between students and staff (5 questions) Quality Standard #6: Establish and maintain strong partnerships with families, businesses, and communites (8 questions) Quality Standard #7: Provide students with actvites and opportunites that support their academic development (5 questions) Quality Standard #8: Provide students with enrichment actvites and opportunites that support academic and personal growth (6 questions) Total # “Yes” Total # “In Progress” Total # “No”                                                                                                                                                 COMMENTS:       Page 11 Delaware 21st Century Community Learning Centers Self-Assessment Tool ACTION PLAN Looking at the totals where “In Progress” or “No” was checked for each quality standard, identfy those top two or three standards believed to be most in need of attenton going forward The following table may be useful in thinking through next steps regarding the top four areas most in need of attention and their priority standard that your program will work on in the immediate future Areas Most in Need of Attention Quality Standard Next Steps Person Responsible Timeline / Milestones                                                                                                                         COMMENTS:       Page 12 ...Delaware 21st Century Community Learning Centers Self-Assessment Tool NC 21st CCLC Out‐of‐ School‐Time Program Quality Self‐Assessment https://serve.uncg.edu/wp-content/uploads/21stcclc /21st- CCLC- Self-Assess-Toolkit_091918.pdf...       Page Delaware 21st Century Community Learning Centers Self-Assessment Tool Quality Standard #7: Provide Students with Activities and Opportunities that Support their Academic Development... communites Provide students with actvites and opportunites that support their academic development Provide students with enrichment actvites and opportunites that support academic and personal