Mayors Report - Decision List for December 2012

Mayor’s Report to the Assembly Background Document – List of decisions between December 2012 and 16 January 2013 The Part of Mayoral Decisions (from April 2009) and Director Decisions (from November 2010), and the nonconfidential facts and advice supporting those decisions, are published on the GLA website within one working day of approval, unless deferred * = previously deferred publication Ref Decision Date MD112 08/01/1 Agreed: A variation of the GLA's contract with the Energy Saving Trust for the provision of RE:NEW 12-13 programme delivery, procurement and Green Deal support services to extend it until 31/03/2013, the value of such extension not exceeding £65,000 Approved by/ Mayoral Advisor Boris Johnson/ Richard Blakeway Financial Implications Boris Johnson/ Will Walden Over the lifetime of the proposed agreement, the GLA will also provide in-kind support in the form of officer time and waive the fee for the use of Trafalgar Square The value of this inkind support is estimated to be up the value of £150,000, thus making the This expenditure can be contained within the existing budget, so no further approval is required A related exemption from the requirements of section 3.6 of the GLA's Contracts and Funding Code MD112 Agreed: The allocation by the GLA of up to £500,000 to Pride in London funding over the financial period 2012/13 to 2017/18 from the Events for London budget, which could either be proportionately split or front-loaded over this period To delegate authority to the Executive Director of Resources to sign a funding agreement between the 07/01/1 GLA and London LGBT + Community Pride for the GLA to provide funding of up to £500,000 towards the funding of Pride in London MD111 To authorise the GLA’s provision of in-kind support, including GLA Events team resources and a waiver of the Trafalgar Square hire fee during the funding agreement period Agreed: total estimated value of support provided by the GLA for this project to £650,000 (cash & in-kind) 21/12/1 Boris Johnson/ Kate Hoey The £7m budget provision has been included in the Authority’s draft budget plans for 2013-14 and futures years and is made up of a combination of capital and revenue funds 07/01/1 Boris Johnson/ Richard Blakeway The full & final payment proposed in the confidential section of this report can be contained within the budget set aside for this case To facilitate the execution of the aims and objectives of the Mayor's strategy for Sport 'A Sporting Future for London', and authorisation the following: a) A budget of £7million to be spent on Phase II of the Mayor's Sports Legacy Fund, a programme of projects designed to increase sports participation and to maximise the social impact of sport in London; and MD111 b) To delegate power to the Executive Director Communities and Intelligence to approve all further recommendations relating to and facilitative of the ongoing development, implementation and delivery of programmes promoting participation in sport, physical activity and active recreation in Greater London Agreed: For the GLA to make a full & final payment to the claimant Moss Bros Plc for property interests acquired under the 2005 Olympic, Paralympics and Legacy CPO Part of this report is confidential under the FOI Act MD111 Agreed: 07/01/1 Boris Johnson/ Richard Blakeway The full & final payment proposed in the confidential section of this report can be contained within the budget set aside for this case 07/01/1 Boris Johnson/ Richard Blakeway The full & final payment proposed in the confidential section of this report can be contained within the budget set aside for this case 21/12/1 Boris Johnson/ Richard Blakeway The proposed delegation and inclusion of the Deputy Mayor for Housing, Land and Property, Executive Director of Resources and the Executive Director of Housing and Land in their capacity as GLA staff members and the Directors of GLAP mitigates the risk of bias in planning decisions relating to Greenwich Peninsula For the GLA to make a payment to the claimant Titan Outdoor Advertising Ltd (in administration) for property interests acquired under the 2005 Olympic, Paralympics and Legacy CPO MD111 Part of this report is confidential under the FOI Act Agreed: For the GLA to make a payment to the claimant Debelius Ltd for property interests acquired under the 2005 Olympic, Paralympics and Legacy CPO MD111 Part of this report is confidential under the FOI Act Agreed: To delegate decision making powers in respect of development and other decisions relating to land that comprises GLA Land and Property Limited’s (GLAP’s) land holding at Greenwich Peninsula where decisions are taken as land owner to the Deputy Mayor for Housing, Land and Property, the Executive Director of the Housing and Land Directorate and the Executive Director of Resources To authorise the Deputy Mayor for Housing, Land and Property, the Executive Director of the Housing and Land Directorate and the Executive Director of Resources (acting as both GLA staff members and directors of GLAP), acting by any two of them together, to approve the taking of development and other decisions as landowner including the entering into of contractual agreements and any other related documentation on behalf of the Mayor in respect of GLAP’s land holdings at Greenwich Peninsula MD111 Agreed: 14/12/1 Entry into and execution (as necessary) of a grant funding agreement with the European Commission’s Directorates-General for Employment, Social Affairs, and Inclusion Boris Johnson/ Munira Mirza Entry into and execution (as necessary) of a funding agreement with the University of Cambridge so that the accessed EC funds can be distributed to the university’s Institute of Criminology to undertake the evaluation in accordance with the GLA agreement with the European Commission’s DG for Employment, Social Affairs and Inclusion This equates to 78% of the overall project budget The GLA will provide 22% of match funding to the programme over the same duration, which will equate to approximately EUR 128,144.57 Match funding requirements of the EU grant agreement, identified in (1) above, through the provision of GLA staff time only for years The GLA match funding to the programme will be provided via staff time only for project management and economic analysis, with no GLA cash contribution required This will bring the total maximum gross cost of the project to EUR 590,383.53 To delegate authority to the Head of Paid Services to enter into the grant agreements as described in and above MD110 The maximum income expected from the EC is EUR 462,238.96 over a twoyear period commencing approximately from January 2013 to January 2015 Agreed: For the GLA to make a further Advance Payment to the claimant Hoo Hing Ltd for property interests acquired under the 2005 Olympic, Paralympics and 14/12/1 Boris Johnson/ Richard Blakeway The advance payment proposed in the confidential section of this report can be contained within the budget set aside for this case Legacy CPO MD110 Part of this report is confidential under the FOI Act Agreed: 14/12/1 In exercise of the powers conferred by sections 200(4) and 218 of the Localism Act 2011, to make a transfer scheme that transfers from the Greater London Authority to the London Legacy Development Corporation, rights and liabilities under contracts specified in the schedule to the scheme MD110 Agreed: Boris Johnson/ Neale Coleman There are no direct financial implications arising from this decision for the GLA However, any obligations and liabilities relating to the transferred contracts remain within the GLA Group and since LLDC is dependent on grant funding from the GLA, which forms the bulk of its income, the GLA would be exposed to any residual risks that might arise after the transfer The award of grant funding of up to £70,000 to the London Chinatown Chinese Association (LCCA) in respect of its costs of producing the event for the annual Chinese New Year festival in central London, taking place on Sunday 10 February 2013 and entry into funding agreement with LCCA accordingly The total estimated cost to the London Chinatown Chinese Association (LCCA) to deliver the events for Chinese New Year 2013 is £430,000 It is proposed that the GLA contribute a maximum of £70,000 towards these costs, with the LCCA responsible for funding all expenditure above this The award, entry into and execution of agreements (with a maximum aggregate value of £10,000 from The contribution will be subject to a funding The allocation of up to £80,000 from the Events for London 2012/13 budget towards Chinese New Year 2013 19/12/1 Boris Johnson/ Will Walden the Events for London budget) for miscellaneous event related supplies and services, e.g waste management, squares maintenance PRS, marketing, documentation and other activities of the GLA in relation to 2013 Chinese New Year agreement between the GLA and LCCA The funding agreement will include a clear payment schedule linked to specified project deliverables If the LCCA cannot raise the required amount of sponsorship or income, the production and other costs for the events will need to be reduced accordingly The use of Trafalgar Square, at no cost to the LCCA, for the purpose of staging the Chinese New Year event on 10 February 2013 MD110 Agreed: 12/12/1 Boris Johnson/ Isabel Dedring There will be no financial implications for the GLA arising from the proposal, the full costs of which will be borne by TfL 20/12/1 Boris Johnson/ Kit Malthouse A further report on costs and their funding would be submitted for approval by an MD on the event that Managing Authority status is offered 14/12/1 Boris Johnson/ Isabel Dedring There are no financial implications for the core GLA from this proposal To note the introduction of Contactless Payment Cards acceptance on buses as set in the main text of this decision form; and sign the attached Direction to TfL under section 155 (1)(c) of the Greater London Authority Act 1999 MD110 Agreed: That the GLA progress its application to become a ‘Managing Authority’ for the 2014-20 European Regional Development Fund and European Social Fund programmes, by confirming its interest to Government in writing MD109 Agreed: To consent to Crossrail Limited submitting an application to the Secretary of State for Transport, for a Transport and Works Act Order authorising the construction of the Bakerloo Line Link (a pedestrian subway between the new Crossrail Paddington station and the London Underground Bakerloo line) with a revised alignment MD108 9* Agreed: 23/11/1 Boris Johnson/ Richard Blakeway The financial implications are set out in the Part confidential section 21/12/1 Boris Johnson/ Munira Mirza Other than officer time, there are no direct financial implications arising from this proposal 06/09/1 Boris Johnson/ Richard Blakeway Legal costs are covered under the Greenwich Peninsula professional fees budget and no overages will be triggered by this disposal For the GLA to make amendments to the Kidbrooke Regeneration Project as detailed in the Part section of this decision To delegate authority to each of the Chief of Staff, Executive Director of Resources and the Executive Director of Housing and Land and Richard Blakeway Deputy Mayor of Housing, Land and Property to take all steps to finalise and approve and enter into such other documentation as is required to give effect to the amendments on behalf of the GLA and to all such other things as they consider necessary or desirable in connection therewith MD108 Part of this report is confidential under the FOI Act Agreed: The publication of the Mayor’s Annual Equality Report 2011 – 12 MD106 0* Agreed: GLA Land and Property Ltd to enter into an agreement to grant a leasehold interest on Greenwich Peninsula Plot M0120 to Zen Properties Ltd, on the terms described in the Part section of this decision (confidential), to enable the development of a 264 bed student scheme and associated amenity provision 2 For the Chief of Staff, Executive Director of Resources and the Executive Director of Housing and Land to take all steps to finalise, approve and execute the agreement and any other documentation to be entered into in connection with the completion of the agreement and all things they consider necessary or desirable to facilitate the execution and implementation of the agreement and matters referred in it (acting as both employees of the Greater London Authority and directors of GLA Land and Property Ltd) MD105 3* Part of this report is confidential under the FOI Act Agreed: 31/08/1 The estimated cost of phase of the scheme is £109,500 and expenditure is to be profiled as follows: Earn Your Travel Back Phase Two, including the allocation of up to £109,000 for delivery of the Earn Your Travel Back scheme to ensure suitable community benefit type activities for young people and validation of these activities MD945 To delegate authority to the Executive Director of Communities and Intelligence to approve the procurement of supplies/services required for and entry into contracts for the implementation of the Earn Back Your Travel project without need for a further MD or DD Agreed: The variation orders and correction slips listed below for signature attached to Appendix of the main decision form: 2012-13 - £42,500 2013-14 - £67,000 Total - £109,500 18/12/1 Boris Johnson/ Isabel Dedring There are no financial implications for the GLA from these proposals Variation Orders & Correction Slips for GLA Side Roads  The GLA Side Roads (Royal Borough of Kensington and Chelsea) Designation Variation Order 2012  The GLA Side Roads (London Borough of Lewisham) Designation Variation Order 2012  The GLA Side Roads (London Borough of Haringey) Designation (No.2) Variation Order 2012  The GLA Side Roads (City of Westminster) Designation Order 2008 Correction Slip 2012 To delegate to the Executive Director of Development and Environment power under section 124B (1) of the Road Traffic Regulation Act 1984 to keep under review the status of roads or proposed roads in Greater London as GLA Side Roads and to determine it is expedient to make, and to approve, orders under section 124B (2) of that Act, including the authorisation of variation orders and/ or correction slips to GLA Side Road designation orders DD983 Agreed: 21/12/1 David Lunts 20/12/1 Mark Roberts The award of, entry into and execution of a contract with Savills PLC (with a value of £15,000) for the provision of specialist consultancy to produce a report developing a proposal for large scale investment into the private rented sector to increase housing supply DD979 Agreed: Entry into and execution (as necessary) by the GLA of a contract, with Merrill Legal Solutions, on the The cost will be funded from the Housing and Land Directorate’s existing budget for 2012-13 Any changes to the contract, including budgetary implications, will be subject to further approval via the Authority’s decision making process This is a flexible and demand-led contractual arrangement and therefore the cost of the service same terms and conditions as the TfL contract for the provision of transcription services in accordance with the agreed specification, terms and costs DD978 Agreed: provision depends on actual usage by the London Assembly’s Secretariat Directorate Based on average annual usage of around 165 hours and prices quoted by the TfL service provider, it is estimated that the annual expenditure will be around £20,000 This represents a saving of around £2,000pa when compared to the existing service provider for the same level of usage 10/01/1 Neale Coleman MD808 approved a total budget of £7 million for the London Ambassadors programme over three financial years (2010-11, 2011-12 and 2012-13) The budget of £97,000 will be allocated from the existing 2012-13 London Ambassadors budget and any expenditure from this budget will be subject to the Authority’s Decision Making process 20/12/1 Jeff Jacobs The total cost of this proposal is £24,000, which will be funded from the 2012-13 Fourth Plinth A budget of up to £97,000 in financial year 12-13 from the London Ambassadors 12/13 budget allocation to deliver Team London Ambassadors and Volunteering pilots in order to deliver the 2012 Olympic legacy plan through the Team London Ambassadors programme DD972 Agreed: To approve the acceptance of the 24 artist submissions and for the GLA’s entry into and execution of grant funding agreements with the 24 artists for a sum of £1,000 as a contribution to the costs of their initial submissions (a total of £24,000) DD969 Agreed: budget held within the Health and Communities Unit The grant payments will be made in the 2012-13 financial year 14/12/1 Jeff Jacobs To the purchase of a 12 month license from Cambridge Econometrics, Centre for Economic and Business Research and Oxford Economics for their provision of GLA access to their databases The total accumulated cost of the contracts is £15,120 for the period from Jan 2013 to the 31 December 2013 A related exemption from the requirement of the GLA's Contracts and Funding Code to seek three or more written quotations for such services/call off such services from an accessible framework DD968 Agreed: 18/12/1 Fiona FletcherSmith This project will also be supported by £2.89 million of match funding Of this match funding, £850,000 is from LB Ealing, £1.89 million is from LB Ealing’s existing and proposed future TfL LIP funding, and £150,000 from private investment LB Ealing will underwrite any shortfall in respect of the private investment 14/12/1 Jeff Jacobs The estimated cost of this proposed contract is To award a Mayor’s Regeneration Fund grant of up to £3,500,000 capital funding to the London Borough of Ealing as a contribution to the costs of the delivery of its Shaping Southall project Entry into and execution (by the Executive Director of Development & Environment) of a grant funding agreement with the London Borough of Ealing governing the GLA’s provision of the funding DD965 Agreed: Approval is being sought for the award of three contracts for access to regional forecasting services 1 To the commissioning of Listen and Learn Research, at a cost of up to £10,000, to conduct social media analysis examining how the London 2012 Olympic and Paralympic Games have influenced opinions about London £10,000 and will be funded from the 2012-13 Public Consultation Programme budget held within the Intelligence Unit To an exemption from the requirements within the GLA’s Contracts and Funding Code to seek three or more written quotations or to call off from an approved framework for the purposes set out in decision above DD962 To all necessary arrangements required to facilitate the above, including agreeing contract terms and signing agreements, or other documentation, on behalf of the GLA Agreed: 11/12/1 To advertise the three London Ambassador Mobile pods for sale on the open market and to recoup the money as income via a sales invoice request form Expenditure of up to £3,000 under the terms of the GLA’s standard purchase order for costs referred to above, such cost to be funded from the Testing element of the London Ambassadors budget Neale Coleman This decision seeks approval for the sale of three London Ambassador Mobile pods (electric vehicles) through Mega Vans Ltd These were originally purchased through M Integrated Solutions at a total cost of £55,253 for the purposes of the Mayor’s Team London Ambassadors programme The total income expected from the sale of all three vehicles before the end of 2012-13 is estimated at around £45,000 The GLA will invoice Mega Vans Ltd once the sales are completed in order to recover the sales income in full DD961 Agreed: 06/12/1 Martin Clarke On review this unexpected work is classified as capital in nature and will be financed from capital resources within GLA as agreed with the Executive Director for Resources 06/12/1 Jeff Jacobs MD919 approved the receipt of £2m from NHS London in 2012-13 to support the work and the priority streams of the London Health Improvement Board It is from within this income stream that the proposed contracts will be funded The projects are expected to be completed by the end of March 2012 Instructions to Norland Managed Services, under its existing contract, for the provision of additional works and services (through a sub-contractor, G Stows Plc) to replace the East and West bore hole pumps at City Hall and to re-commission the services for the sum of £40,542.96 ex VAT DD958 Entry into an appointment with Arup to provide technical support, advice and liaison with the Environment Agency to establish a new abstraction licence, which is due by 31 March 2012, for the sum of £8,232.00 excluding VAT Agreed: The allocation of funding to enable the delivery of the three projects, supporting the London Obesity Framework, described below (with a collective value of £50K) The award of, entry into and execution of contracts with:    Living Streets for services required for the delivery of street audit projects with London boroughs, with a value of up to £20,000; London Health Observatory for the provision of health evidence analysis services with a value of up to £20,000; Cambridge University for the provision of health data modelling and analysis services with a value of up to £10,000 DD957* A related exemption from the requirement to seek three or more competitive quotations for the contracts in respect of which approval is sought Agreed: The staging of the Team London 2012 Volunteers Christmas Concert on Saturday December on Trafalgar Square with an estimated cost of up to £32,000 Entry into an agreement with The Mackintosh Foundation regarding contribution of £25,000 towards the cost of staging the event Entry into an agreement with Sainsbury’s to make contribution of up to £2,000 to provide refreshments for volunteers attending the concert Allocation of up to £5,000 from the Events for London 2012-13 Programme budget to meet any additional production costs of the event Entry into agreements with ROAR Global and Centre for Young Musicians to provide artists for the concert Entering into contract valued at £21,659 with Bliss Events Management Ltd to deliver the production requirements of staging the event 22/11/1 Will Walden The total cost of this event is estimated to be £32,000, of which is to be met from contributions of £25,000 from The Mackintosh Foundation and £2,000 from Sainsbury’s (subject to funding agreements) The remaining balance of up to £5,000 will be met from the 2012-2013 Events for London Programme Budget, held within External Affairs DD956* Agreed: 28/11/1 David Lunts The legal costs are expected to be no more than £20,000 plus VAT The consultant cost is expected to be less than £25,000 plus VAT Both costs will be funded from the GLA Housing and Land Directorate general consultancy budget for 2012/13 13/12/1 David Lunts The net cost to GLA is £16,280 for the valuations The provision of legal services by Pinsent Masons for specialist legal advice and input to the procurement process, and a Duty of Care The commencement of a procurement exercise to select and appoint a property agent / consultant on a fixed price basis, to financially appraise and score Tenders submitted for the London Development Panel A related approval for the award of, entry into and execution of a contract with the supplier offering best value for money DD955 Agreed: Spending of up to £16,500 plus VAT on updated reinstatement valuations required in relation to the re-tendering of the insurance contract for GLA buildings DD953 Agreed: The allocation of training budgets to GLA Units as laid out in the body of this document and the related budget amendments as required The cost of the valuations will be contained within the 2012-13 insurance budget for Housing and Land It is anticipated that this valuation exercise will contribute to reductions in insurance premiums payable from 2013-14 onwards 06/12/1 Martin Clarke Approval is being sought to allocate £63,800 from the 2012/13 centralised training budget, based upon Units development needs identified as a priority and submitted to Human Resources & Organisational Development DD952* Agreed: 23/11/1 David Lunts Financial implications are set out in Part confidential section 03/01/1 Fiona FletcherSmith MD455 approved this programme and its grant funding of £3.2m from DEFRA The full and final settlement with Lee Marshall t/a AT8 Scaffolding of compensation, provisionally agreed with the claimant, for property interests acquired under the 2005 Olympic, Paralympics and Legacy CPO Part of this report is confidential under the FOI Act DD899 Agreed: The stated Drain London Programme of work The associated spend to the value of £1,380,737 in relation to the delivery of this programme Award of grant funding, entry into and execution of grant funding agreements with: (a) the London Boroughs of Harrow, Lambeth, Southwark, Bexley and the Corporation of London and; (b) Imperial University with a value of up to £10,000 as a contribution to its costs The procurement and subsequent award of, entry into and execution of contracts for:  phase pipeline projects up to a total of £150,000; The estimated uncommitted spend in 2012/13 and 2013/14 totalling £1,380,737 is to be funded from this grant   critical infrastructure risk assessment consultancy services with a value of up to £100,000; Sustainable Urban Draining Systems training programme services up to a value of £10,000 The award, entry into and execution of contracts and grants for: (a) the phase pipeline projects up to a total value of £475,737; (b) the Greenstreets programme with a value of up to £500,000 DD856* Agreed: The commencement of a competitive exercise to procure up to five research companies using the GLA Economics Framework to undertake research for the London Enterprise Panel’s Skills and Employment working group under the following themes:      Developing a future London Skills and Employment Observatory Providing the right skills for the right jobs (in work/out of work) Providing the right skills for the right jobs (future workforce) Employer Engagement Part time working The subsequent award of, entry into and execution of contract(s) (each with a maximum value of £40,000) to the bidder(s) submitting the most economically advantageous bid(s) to undertake each research commission 27/07/1 Fiona FletcherSmith The estimated cost of each research project is £40,000; thus making a grand total of £200,000 which will be funded in the first instance entirely from income received via the City Skills Fund, for which £500,000 has already been received by the GLA to fund the overall City Skills Fund Programme It should be noted that the GLA have submitted a bid for ESF Technical Assistance and if secured will partfund the proposed research for up to 50% of the total costs (£100,000) If secured this will reduce the call on the City Skills Fund DD591* Agreed: The procurement (from a suitable framework or accessible GLA group contract or otherwise) of:   Fabric Maintenance and Conservation services for Trafalgar and Parliament Squares for a period of years from January 2013, with the option to extend for years in year lots; Infrastructure Services at both City Hall and Trafalgar and Parliament square for a period of years from February 2013, with the option to extend for years in year lots and subsequent award of contracts to the tenderisers submitting the most economically advantageous tenders The termination of the existing contract for Building Infrastructure Services at City Hall with Norland Managed Services to end on 31 January 2013 The procurement from a suitable framework or accessible GLA Group contract for the provision of waste management services at City Hall, and if no suitable framework or contract exists, extend the existing GLA contract with Bywaters (Leyton) Limited for a period of years from August 2013 in accordance with the provisions set out in the original contract To use, the following establishment, the framework for courier services (being procured by TfL for use by GLA-group bodies from 19 May 2012) 19/10/1 Martin Clarke Approval is being sought for the Resilience and Facilities Management Team to carry out a number of tenders and extensions to existing contracts The contracts will be funded from the Resilience and Facilities Management Budget at a total estimated cost of £4.488m There are no direct costs associated with the provision of Courier Services and the catering and hospitality services at City Hall and Trafalgar Square, any expenditure will be contained within individual Directorate’s budget provision Officers will ensure that any contract entered into represents the most economically advantageous tender and all costs and charges relating to that contract will be contained within the existing budget provisions for this and subsequent years 5 The extension of the GLA’s existing contract with:    Enterprise Plants Limited for City Hall Internal Horticulture Maintenance for a period of years from 14 July 2012 in accordance with the provisions set out in the original contract; Enviroguard UK Ltd for City Hall Pest Control Services for a period of years from 14 July 2012 in accordance with the provisions set out in the original contract; OCS Group UK Ltd, trading as Eligo for catering services at City Hall and the Trafalgar Square Café with, for a period of years from August 2012 in accordance with the provisions set out in the original contract (and extension of related lease of the Trafalgar Square Café)  ... to Appendix of the main decision form: 201 2-1 3 - £42,500 201 3-1 4 - £67,000 Total - £109,500 18/12/1 Boris Johnson/ Isabel Dedring There are no financial implications for the GLA from these proposals... provider for the same level of usage 10/01/1 Neale Coleman MD808 approved a total budget of £7 million for the London Ambassadors programme over three financial years (201 0-1 1, 201 1-1 2 and 201 2-1 3)... budget for 201 2-1 3 Any changes to the contract, including budgetary implications, will be subject to further approval via the Authority’s decision making process This is a flexible and demand-led