Support documents for procurement of goods

General Procedures for Finance Support Documents for Procurement of Goods&services SUPPORT DOCUMENTS FOR PROCUREMENT OF GOODS - 1 - General Procedures for Finance Support Documents for Procurement of Goods&services  < $100  Operational Cash Advance  Expense Report with Receipts  Chain of Custody  $101 - 500  Purchase Request  Goods Received Note  Invoice  Payment Request  Purchase Record  Chain Of Custody  Mandatory Provision( if requires PO)  $501 – 5,000  Purchase Request  Quotation Analysis  Quotations  World Tracker Report  Purchase Order  Goods Received Note  Invoice  Payment Request  Purchase Record  Mandatory Provision  Chain Of Custody  $5,001 – 20,000  Purchase Request  Quotation Analysis  Sealed Bids  Purchase Order  World Tracker Report  Goods Received Note  Invoice  Payment Request  Purchase Record  Waiver Clearance  Mandatory provision  Chain Of Custody  Certicate of origin  $20,001 – 45,000  Purchase Request  Invitation to Tender  Quotation Analysis  Sealed Bids  World Tracker Report  Purchase Order  Purchase Agreement  Contract Cover Sheet  Goods Received Note  Invoice  Payment Request  Purchase Record  Waiver Clearance  Vetting  Mandatory provision  Certicate of Origin  Chain of Custody  > $45,000  Purchase Request  Tender Notice  Tender Documents  Quotation Analysis  Sealed Bids  World Tracker Report  Purchase Order  Purchase Agreement  Contract Cover Sheet  Goods Received Note  Invoice  Payment Request  Purchase Record  Waiver Clearance  Vetting  Mandatory provision  Certificate of Origin  Chain of Custody - 2 - General Procedures for Finance Support Documents for Procurement of Goods&services All forms must be signed and approved. Original are submitted to finance, copies are retained in the procurement/contract files Support Documents: • Receipts and invoices in Arabic should be translated or at minimum described in English. • Support documents should be stamped PAID immediately after payment. • If there are several payments against a single contract or a PR, the voucher containing original procurement documents payment should be referenced on each subsequent payment. - 3 - General Procedures for Finance Support Documents for Procurement of Goods&services  Services $100 - 500  Purchase Request  Simple Service Contract  Time cards, where applicable  Invoice, if applicable  Payment Request  Services $501 – 5,000  Purchase Request  Quotation Analysis  Quotations  World Tracker Report  Purchase Order (if applicable)  Simple Service Contract  Invoice  Payment Request  Mandatory Provision  Services $5,001 – 45,000  Purchase Request  Quotation Analysis  Tender Documents  World Tracker Report  Purchase Order (if applicable)  Contract Cover Sheet  Completion of Service  Invoice, if applicable  Payment Request  Mandatory Provision >25,000.0$ Need Vetting  CBO Contracts  Approved & Reviewed CBO Advance/Payment Request  World Tracker Report  Contract Cover Sheet  CBO Support Documents as applicable  Vetting  Mandatory Clause  *** note no payment request necessary ***  Sub-Grants  World Tracker Report  Approved & Reviewed CBO Advance/Payment Request  Sub-Grant Funds Approval Form  CBO Support Documents as applicable  Vetting  ATC  Mandatory Clause *** note no payment request necessary ***  Salaries & Benefits  For new employees – a copy of the work agreement and approved PAF should be presented to finance.  World Tracker Report  Timesheets  Preferred Supplier Agreements  Contract Cover Sheet  World Tracker Report  Payment Request  Procurement documents  Invoice(s) - 4 - General Procedures for Finance Support Documents for Procurement of Goods&services SUPPORT DOCUMENTS FOR CONTRACTING OF SERVICE - 5 - . Procedures for Finance Support Documents for Procurement of Goods& amp;services SUPPORT DOCUMENTS FOR PROCUREMENT OF GOODS - 1 - General Procedures for Finance Support.  Procurement documents  Invoice(s) - 4 - General Procedures for Finance Support Documents for Procurement of Goods& amp;services SUPPORT DOCUMENTS FOR