APPROVED MINUTES OF THE MARCH 18, 2014, BOARD OF TRUSTEES MEETING

          APPROVED MINUTES OF THE MARCH 18, 2014, BOARD OF TRUSTEES MEETING                    ITEM 3.4 ACTION ITEM APRIL 15, 2014 1.0 CALL TO ORDER ­ PUBLIC SESSION Public session was called to order at 6:10 p.m 1.1 Roll Call Board President Jack Lucas; Trustees Adrienne Grey, Nick Heimlich, Bob Owens, Buck Polk, Chad Walsh,  and Karl Watanabe; and Chancellor Patrick Schmitt Student Trustees: Melissa Medina (7:00 p.m.); Nelson Pham absent.  Board President Lucas indicated that  Student Trustee Pham is attending a Student Leadership Conference taking place in Washington, D.C 1.2 Oral Communications from the Public on Closed Session Agenda There were none 2.0 ADJOURN TO CLOSED SESSION The Board adjourned to Closed Session at 6:01 p.m There was one agendized item: CONFERENCE WITH LABOR NEGOTIATORS Provide direction to Kevin Dale, Esq., Interim Associate Vice Chancellor of Human Resources Albert  Moore, and Chancellor Patrick Schmitt, District designated representatives, regarding negotiations with  ACE, WVMCEA, Teamsters, and POA (Government Code 54957.6); and to Chancellor Patrick Schmitt  regarding unrepresented groups.   3.0 RECONVENE PUBLIC SESSION Public Session reconvened at 7:05 p.m 3.1 Pledge of Allegiance   Student Trustee Melissa Medina led all present in the Pledge of Allegiance 3.2 Report of Closed Session Action Board President Lucas reported that no action was taken 3.3 Approval of the Order of the Agenda Action Taken: It was M/S/P 7/0/0 (Heimlich/Polk) to approve the Order of the Agenda.   Student Trustee:  One  yes vote 3.4 Introduction of Accreditation Visiting Team Members Mission College and West Valley College are accredited by the Accrediting Commission for  Community and Junior Colleges, a division of the Western Association of Schools and  Colleges. There is a six­year review cycle for accreditation, concluding with an evaluation  review and visit by a team of peers.  This evaluation review and Accreditation Team Visit  took place at each College on March 17­20, 2014.   Dr. Doug Houston, Lead Chair, along with other members of the two Colleges’ Accreditation Visiting Teams, were present.  Dr. Jack Lucas welcomed Dr. Houston and the other members  of the visiting team.  Dr. Houston introduced the Team members present and briefly  described the purpose and process for Accreditation and Accreditation visits 3.4 Approval of the Minutes of the February 18, 2014, Regular Meeting of the Board of Trustees.  Action Taken: It was M/S/P 7/0/0 (Owens/Heimlich) to approve the minutes of the February 18, 2014, meeting as  presented Student Trustee:  One  yes vote            APPROVED MINUTES OF THE MARCH 18, 2014, BOARD OF TRUSTEES MEETING 3.5 PRESENTATIONS/RECOGNITIONS Mission College and West Valley College International Student Enrollment Mission College Director of the Institute for International Studies, Carol Qazi, and West Valley College Counselor for International Students, Wanda Wong, provided the Board with information on international student enrollment at the Colleges WEST VALLEY COLLEGE Ms Wong provided the Board with information on the College’s International Student Enrollment, including the following: The West Valley College International Students Program provides diversity and cultural enrichment for the student body, faculty, administrators, and the campus International students act as ambassadors from their home countries to the United States Students return home and take back their perceptions, experiences and knowledge gained while in the United States International students on campus give American students and faculty perspective on global issues as it relates to our increasingly global society and world International education can build understanding and respect as well as prepare students for globalized leadership and for working together to meet global challenges           APPROVED MINUTES OF THE MARCH 18, 2014, BOARD OF TRUSTEES MEETING Recruitment efforts include: • MOU with ETS & visiting with local students • MOU with Shanghai Normal University and hosting of Chinese student visits to WVC • Capstone Marketing Tour • Education USA Conference in DC • VETEC Marketing Tour – Vietnam • Dept of Commerce Fair – Philippines & Malaysia • ETEC Fulbright - Applied for Coop Grant • Recruitment locally Guarantee transfer from local language schools: • GGLS • IIS at Mission College • Gateways at SJSU • ETS Other local activities: • Attend student fairs           APPROVED MINUTES OF THE MARCH 18, 2014, BOARD OF TRUSTEES MEETING • Meet Consulate Officials • ETEC meetings • Teleconferences • CCIE events Transfer Admission Agreements are available for F-1 students to U.C Davis, U.C Irvine, U.C Merced, U.C Santa Barbara, and U.C Santa Cruz Students have transferred to a large number of schools, including Cal Baptist University, CA College of the  Arts, Cal Poly,  SLO, Cogswell, CSU East Bay, CSU Long Beach,  Fordham, Golden Gate University, Jefferson  College, New York Art Academy, Newton International University, Notre Dame de Namur, Oakes  University, Oklahoma City University, Pepperdine, Portland State,  Pratt University, Queens College, San  Jose State, SFSU, St. Francis College, UC Berkeley,  UC Davis,  UC Irvine, UCLA, UC Santa Barbara, UC Santa Cruz, University of Cincinnati, UOP,  USC,  Whittier, other foreign universities, and  MAVNI Program  (Military Service and Training)           APPROVED MINUTES OF THE MARCH 18, 2014, BOARD OF TRUSTEES MEETING           APPROVED MINUTES OF THE MARCH 18, 2014, BOARD OF TRUSTEES MEETING MISSION COLLEGE Ms Qazi provided the Board with information on Mission College International Student Enrollment, including the following: MC “International” has two functions: Intensive English Language Program • (Not-for-credit, fee-based intensive language instruction for students who meet all admission requirements except English proficiency) Full Service, Full-Time, One-Stop International Student Office • Offering admissions, advising, counseling for all international students whether potential, matriculated or in language program MC Matriculated International Student Enrollments: Ms Qazi discussed special recruiting initiatives, including:           APPROVED MINUTES OF THE MARCH 18, 2014, BOARD OF TRUSTEES MEETING Denmark • Three partner schools, including two Graphic Design/Multimedia, sending small groups each fall (in 5th year), and one sending a group of +/-25 STEM students for weeks in fall Carol Qazi and Biology Instructor Diane Lamkin will travel to Denmark to coordinate and recruit Vietnam • Mission College was invited by the U.S Consulate in Ho Chi Minh City, May 2014, to explore relationship with large private high school Carol Qazi and former student and IBM Employee, Tuan Ung, will travel to Vietnam for recruiting and Consulate meeting U.S Commercial Service, San Jose Office • “Study California” Consortium - Carol Qazi, Board Member Santa Clara University • Graduate Engineering and MSIS (Master of Science Information Systems) Departments • MSIS sends students to our intensive program in Summer and Fall • One of Mission College’s IEP instructors holds ESL classes weekly for Graduate Engineering Challenges • Fierce competition for students (Foothill/DeAnza District in particular); small and private schools are now competing, too • Most students now come through third parties that demand recruiters’ fees • More students coming with groups rather than as individual students; groups very demanding, want privileges, concessions, special pricing, etc Advantages for Mission College: • Location, location, location • Reputation of Mission College International Office, programs and classes (Digital photography a “hit” in Denmark!) • Having intensive English language program (Most community colleges not.) • Many individual students come through word-of-mouth • Groups also coming word-of-mouth, and include Holstebro Technical College, DK, that is a sending group beginning this fall 3.6 Oral Communications from the Public ACE President Rod Pavao said that faculty members start the new contract in hope of being found worthy of receiving COLA and anything additional He thanked former Associate Vice Chancellor of Human Resources, Brad Davis, for his work with ACE on the contract during his time in Human Resources He thanked Interim Associate Vice Chancellor of Human Resources, Albert Moore, for his open and progressive leadership and his work with ACE in arriving at a contract Cynthia Riess discussed the West Valley College Global Citizenship Committee Its charge is to advance understanding of global concerns as they pertain to every aspect of education in the community college The Committee facilitates campus-wide commitment to global citizenship through curriculum, activities, and professional development She invited all present to attend Committee meetings, in addition to the valuable events sponsored by the Commtitee           APPROVED MINUTES OF THE MARCH 18, 2014, BOARD OF TRUSTEES MEETING 3.7 Written Communications from the Public  Executive Assistant to the Board of Trustees Tracy Johnson indicated that none had been received 4.0         UNFINISHED BUSINESS ­ There were no items APPROVAL OF THE CONSENT AGENDA  Vice Chancellor Ed Maduli announced that the recommendation for item 7.3, Purchase of Dell Computers,  should be changed to read:  That the Board of Trustees authorize the acquisition of computers from Dell  Computer in the amount of $261,513.78  $443,591.62 Action Taken: It was M/S/P 7/0/0 (Heimlich/Watanabe) to approve the Consent Agenda items with the above change Student Trustee:  One  yes vote  Consent Agenda Items are attached to these minutes under Appendix A REGULAR ORDER OF AGENDA 5.0 COLLEGE PROGRAMS AND SERVICES – There were no items 6.0 HUMAN RESOURCES 6.2 TENURE – WEST VALLEY COLLEGE A discussion was held Action Taken: It was M/S/P 7/0/0 (Polk/Grey) to grant tenure for faculty at West Valley College as outlined below: Chris Dyer Faun Maddux Student Trustee:  One  yes vote 6.3 FACULTY CONTRACT RENEWAL – WEST VALLEY COLLEGE A discussion was held Action Taken: It was M/S/P 7/0/0 (Polk/Owens) to approve faculty for second year contracts for the 2014-15 academic year as outlined: Mitra Fabian Kristen Freeman Jennifer Ho Shannon Ko Christina Llerena Laura Lowry Brian Oliveira Jeanette Richey Michelle Zajac Student Trustee:  One  yes vote 6.4 FACULTY CONTRACT RENEWAL – WEST VALLEY COLLEGE A discussion was held Action Taken: It was M/S/P 7/0/0 (Owens/Polk) to approve the faculty listed below for a third contract covering two academic years, 2014-15 and 2015-16: Freba Cogneta William Davis Nichole Cuttler Student Trustee:  One  yes vote           APPROVED MINUTES OF THE MARCH 18, 2014, BOARD OF TRUSTEES MEETING 6.5 DISTRICT’S INITIAL PROPOSAL IN RE-OPENER NEGOTIATIONS WITH WEST VALLEY-MISSION CLASSIFIED EMPLOYEES ASSOCIATION (WVMCEA) The District’s initial proposal to the WVMCEA for re-opener negotiations was released as a public document Government Code Section 3547 requires that all initial proposals in collective bargaining must be presented at a public meeting of the public school employer At the Board of Trustees’ meeting on April 15, 2014, the public, having had a reasonable time to inform itself regarding the provisions of the initial proposal, will have an opportunity to express itself regarding the proposal in the form of public comments 6.6 WEST VALLEY-MISSION CLASSIFIED EMPLOYEES ASSOCIATION (WVMCEA) INITIAL PROPOSAL IN RE-OPENER NEGOTIATIONS WITH WEST VALLEY-MISSION COMMUNITY COLLEGE DISTRICT The WVMCEA initial proposal to the District for re-opener negotiations was released as a public document Government Code Section 3547 requires that all initial proposals in collective bargaining must be presented at a public meeting of the public school employer At the Board of Trustees’ meeting on April 15, 2014, the public, having had a reasonable time to inform itself regarding the provisions of the initial proposal, will have an opportunity to express itself regarding the proposal in the form of public comments 7.0 BUSINESS AND FINANCE - There were no items 8.0 BOARD - There were no items 9.0 ITEMS FOR FUTURE BOARD CONSIDERATION AND INFORMATION REPORTS 9.1 ACADEMIC SENATE UPDATE West Valley College Academic Senate President Eric Pape discussed the Senate’s meeting on April 11, saying it was long but productive Chancellor Schmitt had attended to discuss the process of transitioning to a new ERP, the Senate had finalized its relationship with the Student Success Team, and there had been a discussion regarding Accreditation and Student Success Mission College Academic Senate President Wael Abdeljabbar said that the Senate had received a presentation by the Research Office regarding the College’s Scorecard, which had then been discussed There were also questions and discussion regarding a new ERP The Senate unanimously rejected the draft of the Basic Aid Fiscal Workgroup’s draft, and provided an alternate draft He noted that he, Cathy Cox, and Eric Pape will be attending an Area Meeting at Los Positas 9.2 CLASSIFIED SENATE UPDATE West Valley College Classified Senate President Laurel Kinley reported that the College’s Accreditation Team met with the Senate There was a very robust and lively discussion, and the Senate had been able to answer questions for the Team Ms Kinley said, that with the support of President Davis and Vice President of Administrative Services Pat Fenton, she was accepting an appointment to the Board of the State Classified Senate She attended a quarterly Board meeting in San Diego, at which there were discussions regarding professional development under the Student Success Initiative The State Classified Senate is in the midst of a letterwriting campaign to the State Chancellor’s office on the issue The State Classified Senate participates in the CCLC Leadership Roundtable and has issued a resolution regarding sending members to the Mega Conference There was no report from Mission College 9.3 STUDENT SENATE UPDATE There were no reports Mission College Student Senate President Luan Tran was attending a Student Leadership Conference in Washington, D.C 9.4 WEST VALLEY COLLEGE UPDATE President Brad Davis congratulated newly-appointed Vice President of Administrative Services Pat Fenton He is extremely pleased to have Mr Fenton in that role He praised him for his           APPROVED MINUTES OF THE MARCH 18, 2014, BOARD OF TRUSTEES MEETING astute understanding of the budget and for his leadership in that regard He thanked him for all he has already done for the College as an Interim in the position President Davis discussed the Accreditation site visit taking place More than two years’ worth of work went into the deep self-evaluation of the College and its processes, and in preparation of the Self-Study The College is very confident of its work-product He said that the visiting team is quite thoughtful in its work He is very proud of the College and the work it does He noted that the College received a statewide award in Park Management – the first time any community college in the area has done so President Davis also discussed the recent Persian New Year Celebration, during which more than 500 attendees packed into the Campus Center He thanked Renee Paquin and the ASO for all the work on the fabulous event 9.5 MISSION COLLEGE UPDATE President Daniel Peck displayed a T-shirt being worn by faculty and staff during the Accreditation visit He said the College has worked very hard over a number of years to get to this point, and he pointed out how proud he is of the programs, services, and education offered by Mission College He said the College’s Accreditation team is very thoughtful and focused and he thanked them for their time and effort He congratulated Mr Pat Fenton and Ms Laurel Kinley on their appointments He discussed the recent MC2IT Speaker Series event that featured Bill Inmon, the ‘father’ of data warehousing He thanked Trustee Walsh for his contributions to the event President Peck indicated that the College recently held a high school counselor breakfast as part of WACAC, and had also hosted a CTE articulation day with partner high schools at which about 50 instructors and administrators had worked to finalize articulation agreements He noted that Ms Rita Grogan recently participated in the Leadership Santa Clara Education Day He closed by indicating that the College has four students participating in the Leadership Conference taking place in Washington, DC 9.6 INTERIM ASSOCIATE VICE CHANCELLOR OF HUMAN RESOURCES’ REPORT Interim Associate Vice Chancellor of Human Resources Albert Moore congratulated Pat Fenton and Laurel Kinley He also expressed his best wishes to the faculty who received tenure and contract advancement earlier in the evening He informed those present that Open Enrollment for benefits starts in April, and that drop-in sessions will be offered at both Colleges Mr Moore reminded the Board and all present that the annual Retiree/Long Term Employee Recognition Reception takes place on Wednesday, May 7, from – 7:30 p.m., in Hospitality Management The slight time change will better accommodate the needs of all employees 9.7 VICE CHANCELLOR’S REPORT Vice Chancellor Ed Maduli congratulated Laurel Kinley on her appointment to the Board of the State Classified Senate He also congratulated Pat Fenton on his appointment as the West Valley College Vice President of Administrative Services, and said he looks forward to continuing to work together 9.8 CHANCELLOR’S REPORT Chancellor Patrick Schmitt discussed the Accreditation process, which includes two years of intensive self-study and gives the Colleges and District a sense of their strengths and weaknesses It brings faculty, staff, and administration together to work on the effort, and gives everyone a new awareness and appreciation of what is done to serve students He said that, after the dust has settled, the Colleges will move forward to create a future that is strong and           APPROVED MINUTES OF THE MARCH 18, 2014, BOARD OF TRUSTEES MEETING vibrant for every member of the District and will continue to provide an outstaning education for students He thanked everyone for their work 9.9 STANDING COMMITTEE REPORTS Audit and Budget Oversight Committee Committee Chair Chad Walsh said that the Committee met last week and had an interesting, spirited discussion regarding some of the District’s budget policies Legislative Committee Committee Chair Buck Polk indicated there was no report Board President Lucas said he had recently read an article regarding SB 850 (Block), a measure that would allow each community college to offer one bachelor degree in an on-demand program He encouraged the Legislative Committee to examine the bill 9.10 TRUSTEE COMMENTS AND ITEMS FOR FUTURE BOARD CONSIDERATION Trustee Polk recognized Chancellor Schmitt for promoting from within the District He noted that Presidents Brad Davis and Daniel Peck, and WVC Vice President of Administrative Services Pat Fenton, are internal promotions who are excellent in their new roles He indicated that Albert Moore and Daniel Sanidad are excellent internal Interim appointments He congratulated Chancellor Schmitt Trustee Nick Heimlich announced that his wife had given birth to their second baby, a daughter Everyone present congratulated Trustee Heimlich and his family Board President Lucas indicated he had attended the March 12 Citizens’ Bond Oversight Committee meeting, and thanked the Committee on behalf of the Board for its work At the April 15 Board of Trustees meeting, the Committee’s annual report will be brought to the Board President Lucas adjourned the meeting at 9:05 p.m           APPROVED MINUTES OF THE MARCH 18, 2014, BOARD OF TRUSTEES MEETING APPENDIX A CONSENT AGENDA ITEMS FROM THE MARCH 18, 2014, BOARD OF TRUSTEES MEETING (For the full text of each item, please see the agenda packet for the March 18, 2014, meeting.) 5.0 COLLEGE PROGRAMS AND SERVICES – Consent Agenda  5.1 CONTRACT EDUCATION COHORT TRAINING AGREEMENT WITH ULITIMATE IN SUCCESS FOR  WORK 2 FUTURE TRAINING Recommendation: That the Board of Trustees approve an agreement between West Valley College and  Ultimate in Success to provide Project Management Certificate cohort training to clients of Work 2 Future 5.2 CONSIDER APPROVAL OF CURRICULUM CHANGES AT WEST VALLEY COLLEG Recommendation: That the Board of Trustees approve the curriculum changes at West Valley College as  presented HUMAN RESOURCES – Consent Agenda  6.0 6.1 PERSONNEL TRANSACTIONS TO BE ACTED UPON BY THE BOARD OF TRUSTEES Recommendation: That the Board of Trustees approve the listed items              Appointment(s)  Administrative a Pat Fenton, Vice President, Administrative Services, West Valley College, 100% of full time, 12 months per year; effective March 19, 2014.  Classified b.   Courtney Hayos, Child Development Center Specialist II, Child Development Center, Mission College, 100% of full time, 12 months per year; effective March 19, 2014.  c.   Diemanh   Le,   Student   Enrollment   &   Financial   Services   Advisor,   Student   Enrollment   &   Financial Services, Mission College, 100% of full time, 12 months per year; effective March 19, 2014.  7.0 BUSINESS AND FINANCE – Consent Agenda  7.1 7.2 7.3 7.4 7.5 7.6 SANTA CLARA COUNTY TREASURY INVESTMENT PORTFOLIO STATUS The District’s funds are invested with the County Treasury.  The Board of Trustees will review the  Investment Portfolio Status Report PURCHASE OF APPLE COMPUTERS Recommendation: That the Board of Trustees authorize the acquisition of computers from Apple Computer  in the amount of $124,499.86 PURCHASE OF DELL COMPUTERS Recommendation: That the Board of Trustees authorize the acquisition of computers from Dell Computer in  the amount of $261,513.78  $443,591.62 ACQUISITION OF WORKSTATIONS FOR MISSION COLLEGE PC GRAPHICS LAB Recommendation: That the Board of Trustees authorize the acquisition of HP workstations from Dasher  Technologies in the amount of $106,287.19 APPROVAL OF BID #11­1314, PE INTERIOR LIGHTING RETROFIT Recommendation: That the Board of Trustees approve the lowest responsive and responsible bid received  from Smartwatt Energy in the amount of $141,042.14 and reject all other bids. The award of the contract is  based on the Base Bid plus all four Alternates CONTRACT INCREASE WITH KRJ DESIGN GROUP FOR ADDITIONAL SPACE PLANNING DESIGN  SERVICES FOR THE MISSION COLLEGE MAIN BUILDING REPLACEMENT PROJECT Recommendation: That the Board of Trustees approve the contract increase with KRJ Design Group for  additional space planning design services in the amount of $28,000 for the Mission College Main Building  Replacement Phase 1 project           APPROVED MINUTES OF THE MARCH 18, 2014, BOARD OF TRUSTEES MEETING 7.7 7.8 APPOINTMENTS TO CITIZENS’ BOND OVERSIGHT COMMITTEE (CBOC) Recommendation: That the Board of Trustees approve the appointment of Ms. Helen Wang and Mr. William  Hult to the CBOC PROPOSITION 30 EDUCATION PROTECTION ACCOUNT SPENDING PLAN Recommendation: That the Board of Trustees approve the spending plan for the Education Protection  Account for fiscal year 2013­14  ...          ? ?APPROVED? ?MINUTES? ?OF? ?THE? ?MARCH? ?18,? ?2014,? ?BOARD? ?OF? ?TRUSTEES? ?MEETING APPENDIX A CONSENT AGENDA ITEMS FROM THE MARCH 18, 2014, BOARD OF TRUSTEES MEETING (For the full text of each item,...          ? ?APPROVED? ?MINUTES? ?OF? ?THE? ?MARCH? ?18,? ?2014,? ?BOARD? ?OF? ?TRUSTEES? ?MEETING 7.7 7.8 APPOINTMENTS TO CITIZENS’ BOND OVERSIGHT COMMITTEE (CBOC) Recommendation: That? ?the? ?Board? ?of? ?Trustees? ?approve? ?the? ?appointment? ?of? ?Ms. Helen Wang and Mr. William ... thanked the Committee on behalf of the Board for its work At the April 15 Board of Trustees meeting, the Committee’s annual report will be brought to the Board President Lucas adjourned the meeting