DESCRIPTIVE CATALOGING OF RARE MATERIALS (CARTOGRAPHIC)

DCRM(C) DESCRIPTIVE CATALOGING OF RARE MATERIALS (CARTOGRAPHIC) • Bibliographic Standards Committee Rare Books and Manuscripts Section Association of College and Research Libraries IN COLLABORATION WITH The Policy and Standards Division of the Library of Congress • Rare Books and Manuscripts Section of the Association of College and Research Libraries Chicago 2016 CONTENTS Contents Preface Introduction 13 General Rules 31 Title and Statement of Responsibility Area 53 Edition Area 75 Mathematical Details Area 87 Publication, Distribution, Production, Etc., Area .101 Physical Description Area 129 Series Area 157 Note Area 165 Standard Number and Terms of Availability Area .191 Appendix A MARC 21 Descriptive Conventions Code 195 Appendix B Collection-Level Records .197 Appendix C Capitalization 213 Appendix D Minimal-Level Records 219 Appendix E Variations Requiring a New Record 221 Appendix F Title Access Points 225 Appendix G Early Letterforms and Symbols 233 Appendix H Individual and Special Issues of Serials 241 Appendix J Scale 247 Appendix K Coordinates 265 Appendix L Date of Situation 279 Appendix M Notes on Source of Map 283 Appendix N Composite Atlases 287 Appendix P Identification of Map Series and Sets 297 Appendix Q Treatment of Map Series and Sets 305 Appendix R Relief Methods 313 Appendix S Signatures 315 Appendix T Maps as Component Parts of Larger Works .321 Glossary 327 List of Works Cited 349 PREFACE Background Descriptive Cataloging of Rare Materials (Cartographic) (referred to hereafter as DCRM(C)) is one of a family of manuals that form Descriptive Cataloging of Rare Materials (DCRM) (see introductory section I.1) It is based on Descriptive Cataloging of Rare Materials (Books) (DCRM(B)), on the Anglo-American Cataloguing Rules, second edition, 2002 revision (AACR2), and subsequent updates, and on Cartographic Materials: A Manual of Interpretation for AACR2, second edition, 2002 revision, 2005 update (CM) DCRM(C) provides instructions for cataloging rare cartographic materials, that is, cartographic materials of any age or type of production receiving special treatment within a repository Previously, catalogers of rare cartographic materials primarily relied on the relevant sections of CM, a general manual for cartographic cataloging that expanded upon the basic rules found in chapter of AACR2 Although CM included helpful suggestions for the treatment of rare materials, mostly drawn from Descriptive Cataloging of Rare Books (DCRB), the predecessor of DCRM(B), and from an unpublished manual for cataloging antiquarian cartographic materials prepared at the Newberry Library in the 1970s, its intentionally broad scope limited the extent to which in-depth guidance could be provided for items in special collections Spurred in part by an increased focus on the security of rare cartographic items in library collections, the Bibliographic Standards Committee of the Rare Books and Manuscripts Section (RBMS) of the Association of College and Research Libraries formed an editorial team charged with creating a stand-alone set of rules that would provide more detailed guidance for cataloging these materials, minimize the need for each institution to develop its own extensive local practices, and harmonize with the descriptive practices in DCRM manuals for other types of rare materials The project was supported by the Library of Congress Policy and Standards Division (formerly the Cataloging Policy and Support Office) and the American Library Association's Map and Geospatial Information Round Table (formerly the Map and Geography Round Table) Work on DCRM(C) began before the adoption of Resource Description & Access (RDA) in 2013 as successor cataloging rules to AACR2 Although there was much discussion among the editors to consider the Descriptive Cataloging of Rare Materials (Cartographic) option of revising the work already completed for DCRM(C) to incorporate RDA instructions and/or options, it was decided to continue writing the manual according to AACR2 rules with the understanding that the RBMS Bibliographic Standards Committee would establish a task force to address aligning all the DCRM modules with RDA Current information on the relationship between DCRM and RDA, including provisional instructions for creating records coded as both RDA and DCRM, can be found on the RBMS website at: http://www.rbms.info/dcrm/rda Changes from DCRM(B) Although DCRM(B) served as the base text for many DCRM(C) sections, the DCRM(C) rules often deviate significantly from DCRM(B) in order to accommodate the descriptive needs of cartographic materials and better align with CM Not surprisingly, the instructions for describing atlases are quite similar to the DCRM(B) rules for books, but the instructions for describing other cartographic materials differ more substantially Major departures from DCRM(B) are summarized below as an aid to those familiar with its rules:  both printed and manuscript materials are in scope  chief and prescribed sources are different for atlases vs non-atlases  area permits the use of a general material designation (GMD) and the use of supplied other title information to indicate geographic coverage  area is required (for mathematical details)  area includes elements for the place and date of manuscript production  area requires use of a specific material designation (SMD); uses “hand col.” rather than “col.” to indicate hand coloring in printed materials (if issued that way); requires measuring the size of a map using the neat line (rather than the edge of the sheet as with textual materials)  provides explicit guidance on grammatically separable dedications (silently omit them from the transcription and give them in a note)  provides additional criteria for when to create a new bibliographic record when variants are encountered (e.g., addressing types of changes to a plate from which a map was printed)  adds specialized appendixes on topics specific to rare cartographic materials (e.g., Appendix J Scale; Appendix K Coordinates; Descriptive Cataloging of Rare Materials (Cartographic) PREFACE Appendix L Date of Situation; Appendix M Notes on Source of Map; Appendix N Composite Atlases)  glossary entries are revised and expanded Changes from CM Similarly, although DCRM(C) uses CM as its base text in certain sections, it nevertheless introduces some deviations from CM in order to accommodate the descriptive needs of rare materials and better harmonize with other DCRM manuals Major departures from CM are summarized below as an aid to those familiar with its rules:  specifies slightly different prescribed sources  places greater emphasis on exact transcription (with the exception of area 3)  requires more notes indicating the transposition of information  area elements are recorded in normalized form; permits the phrases “Scale not determined” and “Vertical scale not given”  area provides more guidance on hand-coloring, dissection, and mounting, including when to treat these as local information to be given in notes  provides more examples explicitly representing rare cartographic items  adds specialized appendixes on topics specific to rare cartographic materials (e.g., Appendix B Collection-Level Records; Appendix G Early Letterforms and Symbols; Appendix N Composite Atlases; and Appendix S Signatures)  glossary entries are revised and expanded Acknowledgments DCRM(C) was first proposed to the RBMS Bibliographic Standards Committee in May 2008 by Todd Fell, Carolyn Kadri, Nancy Kandoian, and Seanna Tsung In October 2008, Larry Creider and Manon Théroux joined Todd, Carolyn, Nancy, and Seanna to form the initial editorial team By October 2010, the team had evolved to include the following members, all of whom have given generously of their time, knowledge, and editorial skills:  Randal S Brandt, Principal Cataloger, The Bancroft Library, University of California, Berkeley Descriptive Cataloging of Rare Materials (Cartographic) PREFACE  Larry Creider, Head of Archives and Special Collections Department, New Mexico State University  Todd Fell, Head of Rare Book Cataloging Unit, Beinecke Rare Book & Manuscript Library, Yale University  Nancy Kandoian, Map Cataloger, New York Public Library  Manon Théroux, Head of Technical Services, U.S Senate Library Many others have contributed their time and effort in bringing DCRM(C) to fruition Members of, and liaisons to, the RBMS Bibliographic Standards Committee since the DCRM(C) editorial team was formed in May 2008 deserve thanks: Marcia Barrett Erin C Blake Valerie Buck Jane Carpenter Ann W Copeland Ellen Cordes Lori Dekydtspotter Christine DeZelarTiedman Emily Epstein David M Faulds Jain Fletcher Elizabeth German Matthew Haugen Eileen Heeran Ryan Hildebrand Linda Isaac Kate James Francis Lapka William La Moy Martha Lawler Deborah J Leslie Nancy Lorimer M Winslow Lundy Nina Mamikunian Michelle Mascaro Melanie McGurr Kate Moriarty Ann Myers Jennifer K Nelson Margaret Nichols Allison Jai O’Dell Audrey Pearson Fernando Peña Asheleigh Alene Perry Elizabeth Robinson Nina Schneider Stephen Skuce Aislinn Sotelo Bruce Tabb Eduardo Tenenbaum Alex Thurman Amy Tims Leslie C Waggener Catherine Uecker Members of the DCRM Steering Group helped to resolve problematic issues: Deborah J Leslie John Attig Erin C Blake Randal S Brandt Francis Lapka Nancy Lorimer Elizabeth O’Keefe Manon Théroux Conscientious and insightful comment on the final draft of DCRM(C) was provided by Dave Reser, of the Policy and Standards Division of the Library of Congress, and the members of the CC:DA Task Force for the Review of Descriptive Cataloging of Rare Materials (Cartographic): Matthew Haugen (chair), John Attig, and Robert Maxwell Sincere gratitude is extended to all those who, in addition to the above, contributed to DCRM(C) by participating actively at the public hearing, commenting on or proofreading drafts, and providing valuable research 10 Descriptive Cataloging of Rare Materials (Cartographic) PREFACE and expert opinion: Paige Andrew April Carlucci Angie Cope Cindy Drake Jennifer Dunlap Darren J Furey Jane Gillis Jessica Grzegorski Philip Hoehn Margit Kaye Megan Kelly Mary Larsgaard Dorothy McGarry Marc McGee Patrick Morris Carol Pardo Robert J Rendall Allison Rich Thelma Thompson Finally, thanks go to the Library of Congress and the New York Public Library for providing space for numerous DCRM(C) editorial meetings and to the home institutions of editorial team members for additional support as provided The cartographic illustrations and diagrams in the appendixes originally appeared in Cartographic Materials Todd E Fell Chair, DCRM(C) Editorial Team 15 January 2016 Descriptive Cataloging of Rare Materials (Cartographic) 11 INTRODUCTION Contents: I Scope and purpose II Relationship to other standards III Objectives and principles IV Options V Language preferences VI Spelling and style VII Acronyms VIII Examples and notes IX Integrity of the copy X Precataloging decisions I Scope and purpose I.1 Descriptive Cataloging of Rare Materials DCRM(C) is one of a family of manuals providing specialized cataloging rules for various formats of rare materials typically found in rare book, manuscript, and special collection repositories.1 Together, these manuals form Descriptive Cataloging of Rare Materials (DCRM), an overarching concept rather than a publication in its own right I.2 Descriptive Cataloging of Rare Materials (Cartographic) DCRM(C) provides guidelines and instructions for descriptive cataloging of rare cartographic materials, that is, cartographic materials of any age or type of production receiving special treatment within a repository Both printed and manuscript cartographic materials are in scope DCRM(C) may be used in conjunction with Descriptive Cataloging of Rare Materials (Serials) for the cataloging of rare cartographic serials I.3 Need for special rules Materials in special collections often present situations not ordinarily encountered in the cataloging of typical modern publications (e.g., variation between copies, cancelled leaves, etc.) and may require additional details of description in order to identify significant The term “rare materials” is used to refer to any special materials that repositories have chosen to distinguish from general materials by the ways in which they house, preserve, or collect them Rarity in the narrow sense of “scarcity” may or may not be a feature of these materials Descriptive Cataloging of Rare Materials (Cartographic) 13 ... of Rare Books Monographic Bibliographic Record Program of the PCC Cartographic Materials Descriptive Cataloging of Rare Books Descriptive Cataloging of Rare Materials Descriptive Cataloging of. .. of Rare Materials (Books) Descriptive Cataloging of Rare Materials (Cartographic) Descriptive Cataloging of Rare Materials (Serials) International Standard Bibliographic Description Library of. .. DCRM(C)) is one of a family of manuals that form Descriptive Cataloging of Rare Materials (DCRM) (see introductory section I.1) It is based on Descriptive Cataloging of Rare Materials (Books)