Curricular and Enrollment Inquiry Table of Contents

Curricular & Enrollment Inquiry 8/8/18 Curricular and Enrollment Inquiry Table of Contents CLASS SECTIONS VIEWING UPDATE SECTIONS OF A CLASS UPDATE SECTIONS OF A CLASS FIELD DESCRIPTIONS VIEWING COMBINED SECTION USING UPDATE SECTIONS OF A CLASS Combined Section Detail Field Descriptions .7 SCHEDULE OF CLASSES .9 A CCESSING THE VIEW SCHEDULE OF CLASSES .9 VIEWING THE BASIC DATA PAGE 10 Basic Data Page .10 Basic Data Field Descriptions 11 VIEWING THE MEETINGS PAGE 14 Meetings Page 14 Meetings Field Descriptions .15 VIEWING THE ENROLLMENT CONTROL PAGE .17 Enrollment Control Page 17 Enrollment Control Field Descriptions 18 VIEWING THE NOTES PAGE 20 Notes Page 20 Notes Field Descriptions 21 VIEWING THE EXAM PAGE 23 Exam Page 23 Exam Field Descriptions 23 GLOBAL NOTES 25 A CCESSING GLOBAL NOTES 25 GLOBAL NOTES TABLE FIELD DESCRIPTIONS .26 University of Wisconsin – Madison Page i Curricular & Enrollment Inquiry 8/8/18 CLASS ASSOCIATIONS 27 CLASS ASSOCIATIONS SPECIAL NOTES 27 Class Associations 27 Requirement Designation 27 VIEWING CLASS A SSOCIATIONS 28 CLASS A SSOCIATIONS FIELD DESCRIPTIONS 31 CLASS COMPONENTS FIELD DESCRIPTIONS 32 CLASS REQUISITES FIELD DESCRIPTIONS 34 TERM UPDATE SWITCH 36 A CCESSING TERM UPDATE SWITCH PAGE 36 SESSION DATES AND DEADLINES 37 A CCESSING SESSION DATES AND DEADLINES 37 SESSION DATES AND DEADLINES FIELD DESCRIPTIONS .38 COURSE CATALOG .39 A CCESSING THE COURSE CATALOG PAGE 39 CATALOG DATA PAGE AND FIELD DESCRIPTIONS 40 COURSE CATALOG OFFERINGS PAGE AND FIELD DESCRIPTIONS 44 COURSE CATALOG COMPONENTS PAGE AND FIELD DESCRIPTIONS 47 INSTRUCTOR/ADVISOR TABLE .50 A CCESSING INSTRUCTOR/A DVISOR TABLE 50 INSTRUCTOR/A DVISOR TABLE FIELD DESCRIPTIONS 51 INSTRUCTOR SCHEDULE 52 A CCESSING INSTRUCTOR SCHEDULE 52 INSTRUCTOR SCHEDULE FIELD DESCRIPTIONS 53 INSTRUCTOR SCHEDULE FIELD DESCRIPTIONS 54 Page ii University of Wisconsin – Madison Curricular & Enrollment Inquiry 8/8/18 FACILITY TABLE 55 ACCESSING THE FACILITY TABLE 55 FACILITY TABLE FIELD DESCRIPTIONS 57 FACILITY COMPONENT FIELD DESCRIPTIONS 58 FACILITY CHARACTERISTIC FIELD DESCRIPTIONS 59 CLASS FACILITY USAGE PAGE .60 A CCESSING CLASS FACILITY USAGE 60 CLASS FACILITY USAGE FIELD DESCRIPTIONS 61 ACADEMIC SUBJECT TABLE 62 A CCESSING THE A CADEMIC SUBJECT TABLE 62 A CADEMIC SUBJECT TABLE FIELD DESCRIPTIONS 63 SUBJECT TAXONOMY FIELD DESCRIPTIONS 63 CLASS PERMISSIONS 64 A CCESSING CLASS PERMISSIONS 64 CLASS PERMISSIONS FIELD DESCRIPTIONS 65 CLASS ROSTER .67 CLASS ROSTER FIELD DESCRIPTIONS 71 WAIT LIST .73 VIEWING WAIT LIST 73 VIEWING WAIT LIST BY STUDENT 75 WAIT LIST A UDIT 76 WAIT LIST A UDIT FIELD DESCRIPTIONS 77 STUDENT SERVICES CENTER 79 ENROLLMENT DETAIL & GRID .80 STUDENT ENROLLMENT HISTORY .83 VIEWING STUDENT ENROLLMENT HISTORY 83 STUDENT ENROLLMENT HISTORY FIELD DESCRIPTIONS .85 University of Wisconsin – Madison Page iii Curricular & Enrollment Inquiry 8/8/18 SERVICE INDICATOR DATA 88 Purpose and Path 88 Manage Service Indicators Page and Field Descriptions .89 Short Cut to Viewing Service Indicators and Service Impacts 92 TERM CREDIT OVERRIDE .94 ACCESSING TERM CREDIT OVERRIDE 94 TERM CREDIT OVERRIDE FIELD DESCRIPTIONS 95 STUDENT GROUPS 96 STUDENT GROUPS 96 Purpose and Path 96 Student Groups Page and Field Descriptions 96 VIEW STUDENT GROUPS BY STUDENT 97 Purpose and Path 97 View Student Groups by Student Page and Field Descriptions .97 TEXTBOOK REPORT: VIEW MISSING OR NOT DISPLAYED TEXTBOOKS 98 APPENDIX TIMETABLE REVIEW REPORTS 100 RUNNING TIMETABLE REPORTS 100 SAMPLE TIMETABLE REVIEW REPORTS 105 Timetable Review Report 105 Classroom Scheduling Review Report 106 CURRICULAR ENROLLMENT REPORT 107 SAMPLE CURRICULAR ENROLLMENT REPORT 108 PDF SCHEDULE OF CLASSES 109 SAMPLE PDF SCHEDULE OF CLASSES 111 ALL COURSE REPORT .112 SAMPLE A LL COURSE REPORT 113 REPORTS – MORE… 114 SIS DATA CENTER 114 QUERY LIBRARY 114 Query Library Websites 114 Page iv University of Wisconsin – Madison Curricular & Enrollment Inquiry 8/8/18 Class Sections The Update Sections of a Class page provides an easy place to view all the sections, associations, and auto enrolls for a course In the Update Sections of a Class pages you can view:  Auto Enrollment  Associations  Class Type  Consent of Instructor  Enrollment capacities and current enrollment  Wait List capacity and current wait list total  Open and closed sections  Resections  Schedule to Print option Viewing Update Sections of a Class Step Action Result Select from your Main Menu: >Curriculum Management >Schedule of Classes >Update Sections of a Class The Find page displays Use the Find page to locate the desired course Search by: - Term - Subject Area -orSubject Area & Catalog Nbr Update Sections of a Class displays University of Wisconsin – Madison Service Indicator Data Page Curricular & Enrollment Inquiry 8/8/18 Step Action Result Select |Class Enrollment Limits| page tab The Class Enrollment Limits page displays Page University of Wisconsin – Madison Service Indicator Data Curricular & Enrollment Inquiry 8/8/18 Update Sections of a Class Field Descriptions The table below describes the fields found on Update Sections of a Class: Field Description Course ID This is a unique number assigned by the system when a course is first added to the Course Catalog Academic Institution This field always displays UW-Madison Term A four-digit code representing century, year, and semester Semesters are as follows: Fall=2, Spring=4, Summer=6 e.g 1192=Fall 2018-2019, 1194=Spring 2018-2019 Subject Area Identifies an instructional unit that has a discrete grouping of courses It is usually a three-digit numeric value Catalog Nbr The course number in a Subject Area as described in the Course Catalog Course Offering Nbr Each course will have a Course Offering Number Each member within a Cross-listed group has a different Course Offering Number Class Status Session Identifies the length and weeks a class meets Regular sessions of full Fall and Spring terms are coded as A1 Courses meeting less than the full semester have a 3-letter code representing the Begin week, Span, and weeks of Instruction Sect Every class is identified with a digit Class Section number assigned by the user Class Nbr A unique 5-digit number automatically assigned to each section This number can be used for student enrollment Component Identifies the type of instruction for a section; examples include Lecture, Discussion, Lab, Seminar, etc Each course can have up to three types of instruction Enrollment Status The enrollment status of this section Values are: Open Closed Class Type Values are: ‘N’ for Non-enrollment section ’E’ for Enrollment section Class Stat Values are: ‘A’ Active Section University of Wisconsin – Madison Service Indicator Data Page Curricular & Enrollment Inquiry 8/8/18 Field Description ‘X’ Cancelled Section Assoc Association numbers match ‘Enrollment’ section numbers All ‘Non-Enrollment’ sections are Association # 9999 Auto Enrl Used if different types of Components and auto enrollment are desired Auto Enroll are placed on the enrollment section All sections in an auto enroll must be in the same Associated Class or one section must be a ‘9999’ Associated Class The student will be placed in both sections when they enroll Auto Enrl Used if different types of Components and auto enrollment are desired Auto Enroll must be placed on the enrollment section All sections in an auto enroll must be in the same Associated Class or one section must be a ‘9999’ Associated Class The student will be placed in all three sections when they enroll Resection Departments use the Resection feature if they have multiple sections meeting at the same time/day pattern and with the same instructor ONLY Once the first lecture closes, students are automatically enrolled into the resectioned lecture and are given this information through web enrollment as a ‘Message’ Add Consent Values are: ‘D’ for Department Consent ‘I’ for Instructor Consent ‘N’ for No Consent Note: If course Component type is IND and the Catalog Nbr is Curriculum Management >Schedule of Classes >Update Sections of a Class The Find page displays Use the Find page to locate the desired course Update Sections of a Class displays Search by: -Term -Subject Area & Catalog Nbr Select |Class Enrollment Limits| page tab Note: For more detail, see the Update Sections of a Class Page Fields Descriptions section of this manual The Class Enrollment Limits page displays Note: For more detail, see the Update Sections of a Class Fields Descriptions section of this manual Your Department’s Enrollment ONLY Page Select each link to view ‘true’ combined section enrollment University of Wisconsin – Madison Service Indicator Data Curricular & Enrollment Inquiry 8/8/18 Timetable Review Reports You can run reports to audit curricular information There are two report views:  Timetable Review Utilize this report to verify such details as sections, session, class #, enrollment section(s), auto enrollment, optional, honors, credits, time, day, room, instructor, instruction mode, exam day/time, print?, geBLC, footnotes, and global notes The produces a file name starting with ‘UCUTTREVIEWS-TmTbl- ’  Classroom Scheduling Review Utilize this report to verify such details as sections, session, class #, enrollment section(s), auto enrollment, credits, time, day, room, room characteristics, room size, instructor, consent, enrollment capacity, combined section detail The produces a file name starting with ‘UCUTTREVIEWS-RmSchd-…’ Running Timetable Reports Step Action Result Select from your Main Menu: >Curriculum Management >Schedule of Classes >TT & Classrm Sched Review Rpts The Find page displays If you have never created a Run Control ID: a Select Add a New Value link or page tab b Enter a code to use as your Run Control ID Tips: Use your NetID It saves case-sensitive c Select [Add] d Go to step Result: The TT/Rm Sched Review page displays If you have previously created a Run Control ID: a Type in your case-sensitive Run Control ID on the Find page b Select [Search] or press Enter Result: The TT/Rm Sched Reviews page displays Select desired report parameters Page 100 Selected parameters display University of Wisconsin – Madison Timetable Review Reports Curricular & Enrollment Inquiry 8/8/18 Step Action Result Select [Run] The Process Scheduler Request page displays Note: If this is the first time you are using a new Run Control ID, selecting [Run] will save your ID and the selected parameters 00004446666 Select [OK] University of Wisconsin – Madison Timetable Review Reports The TT/RmSched Reviews page displays again, this time displaying a Process Instance number Page 101 Curricular & Enrollment Inquiry 8/8/18 Step Action Result Select Report Manager link Administration page displays If Status is ‘NA’, ‘Processing’, or ‘Posting’, select [Refresh] until you see the Status of ‘Posted’ Tip: A report can only be viewed if the Status is ‘Posted’ Select Timetable & Scheduling Reviews or Details to view the desired report The Report Detail page displays Page 102 University of Wisconsin – Madison Timetable Review Reports Curricular & Enrollment Inquiry 8/8/18 Step Action Result 10 To View a report: The report displays in a new window as a web page a Select report file name you UCUTTREVIEW-RmSchd… = wish to view; File name starts Classroom Scheduling Review report with UCUTTREVIEWS… UCUTTREVIEW-TmTbl… = Tip: Ignore the stdout file Timetable Review report 11 b When done viewing, close the window Viewing Tip: To see more text on the page, adjust using >View menu Scroll as needed To Print a report: Report prints a Select >File >Print Preview b Select ‘Landscape’ c Select ‘Shrink to Fit’ d Select Printer icon 12 To Email a report: University of Wisconsin – Madison Timetable Review Reports Report is emailed Page 103 Curricular & Enrollment Inquiry 8/8/18 Step Action Result a From the Report Detail page, right click on the desired file b Select ‘Save Target As…’ c Save to desired location d Create Email, attach saved HTML file, and send 13 To Run a different report: a Select [Cancel] on Report Detail page b Select Go back to TT and ClsRm Sched Review Rpts on Administration page c Return to step Page 104 University of Wisconsin – Madison Timetable Review Reports Curricular & Enrollment Inquiry 8/8//18 Sample Timetable Review Reports There are two different reports you can view: Timetable Review Report The Timetable Review Report (UCUTTREVIEW-TmTbl…) looks like this: Field Enrl Sctn: AE1 & AE2: geBLC: Description The ‘>’ symbol indicates the ‘enrollment’ section(s) The section number(s) that particular section will autoenroll into Course Level geBLC displays above ‘geBLC’ heading (e.g. SEC); Section Level ‘Com B’ displays below ‘geBLC’ heading University of Wisconsin – Madison Timetable Review Reports Page 105 Curricular & Enrollment Inquiry 8/8/18 Classroom Scheduling Review Report The Classroom Scheduling Review Report (UCUTTREVIEW-RmSchd…) looks like this: Fields Description Enrl Sctn: The ‘>’ symbol indicates the ‘enrollment’ section(s) Combined Primary: The Combined Sections ID Description provides the following information: Sections Combined Code, Primary Department, Catalog Nbr., Session Code, and Section Nbr (XL SOC 131 A1 001) AE1 & AE2: The section number(s) that particular section will autoenroll into Page 106 University of Wisconsin – Madison Timetable Review Reports Curricular & Enrollment Inquiry 8/8/18 Curricular Enrollment Report The Curricular Enrollment Report displays real-time course data for a specific term including enrollment, wait list, and combined capacity information in an easy to view, share, and print format Running a Curricular Enrollment Report Step Action Result Select from your Main Menu: >Reporting Tools >BI Publisher >Query Report Viewer Query Report Viewer page displays Select [Search] Search Results display For Curricular Enrollment report, select View Report Blank U_TACS_CUREN page displays Fill in all three fields: Term, Academic Group, Subject The fields display filled in as entered If you want to omit IND sections, check the box Select [OK] The report displays in a new browser window Close report window when done University of Wisconsin – Madison Curricular Enrollment Report Page 107 Curricular & Enrollment Inquiry 8/8/18 Sample Curricular Enrollment Report Page 108 University of Wisconsin – Madison Curricular Enrollment Report Curricular & Enrollment Inquiry 8/8/18 PDF Schedule of Classes You can run reports to view or print your Schedule of Classes Utilize this report to view a subject and all courses being offered during a term with the following details: contact info, catalog number and name, approved requisites, class number, credits, component type, section number, start and end time, meeting days, place, instructor, online indicator, honors type, exam date and time, auto enroll and footnotes There are two report views:  Sorted By Course (Best for Fall & Spring term) template name = U_CU_PDFTT_1  Sorted by Session Code (Best for Summer term) template name = U_CU_PDFTT_2 Running a PDF Schedule of Classes Report Step Action Result Select from your Main Menu: >Reporting Tools >BI Publisher >Query Report Viewer Query Report Viewer page displays Select [Search] Search Results display Select Show Template Prompts Expanded Template Search Results display If needed, you can select a Selected Template ID displays different Template ID for the PDF University of Wisconsin – Madison PDF Schedule of Classes Page 109 Curricular & Enrollment Inquiry 8/8/18 Step Action Result Schedule of Classes using the lookup: Tip: U_CU_PDFTT_1 = Course # sort U_CU_PDFTT_2 = Session sort To view other Template IDs, select PDF Schedule of Classes Template ID magnifying glass lookup button; select [Look Up]; selected desired Template ID Note: Keep Format as PDF For the PDF Schedule of Classes, select View Report Blank U_TACS_PDFTT page displays Fill in ALL three fields: Term, Academic Group, Subject The fields display filled in as entered Select [OK] The report displays in a new browser window Close report window when done Page 110 University of Wisconsin – Madison PDF Schedule of Classes Curricular & Enrollment Inquiry 8/8/18 Sample PDF Schedule of Classes University of Wisconsin – Madison PDF Schedule of Classes Page 111 Curricular & Enrollment Inquiry 8/8/18 All Course Report The All Course Report displays all courses available to offer through your subject based on the Effective Date you use This is an ideal way to view approved requisites Running an All Course Report Step Action Result Select from your Main Menu: >Reporting Tools >BI Publisher >Query Report Viewer Query Report Viewer page displays Select [Search] Search Results display For All Course report, select View Report Blank U_TACS_ALLCOURSE page displays Fill in all three fields: Effective Date, From Subject Area #, To Subject Area # The fields display filled in as entered Tip: It’s best to use Term Begin Date for Effective Date See >Records and Enrollment >Dates and Deadlines >Sessions Dates and Deadlines Effective Date Tip: Course Catalog changes are usually Effective Dated the first day of the term Select [OK] The report displays in a new browser window Close report window when done Page 112 University of Wisconsin – Madison All Course Report Curricular & Enrollment Inquiry 8/8/18 Sample All Course Report University of Wisconsin – Madison Page 113 All Course Report Curricular & Enrollment Inquiry 8/8/18 Reports – More… SIS Data Center To run ad-hoc reports on courses go here: >Reporting Tools >Data Center |Courses| Query Library Query Library is being phased out in 2018 so find additional reports here: https://data.wisc.edu/ The Query Library is a free reporting tool that pulls information from the data warehouse Note: The data warehouse is updated nightly; so these reports show yesterday’s data A sampling of Query Library reports that include curricular & enrollment data are as follows: Query Name Description Class List Students enrolled in selected course(s)/term, instructor, emails Enrollments Enrollment in cross-listed and non-cross listed courses Enrollments School/College Enrollment data from a school or college, sorted by dept or pgm General Enrollment Report Official enrollment counts: ethnicity, gender, age, school/college, department, credit load and distribution, residency, majors, FTE counts, high schools and high school rankings, as well as countries of citizenship Timetable Audit: EGrading Graded Component Indicator and Instructor Grade Access Timetable Audit Data for Departmental Curricular Representatives, Faculty, Public Display, and Audit of Enrollment Limits and Room Cap Requests, Sort by Instructor, Not Primary, Topic Title, and Requisite Audit are also available Timetable Audit Class Associations This query complements the other Timetable Audit query with one more report - Class Associations Timetable Display Produces four reports: Display of Timetable Information including sessions and session dates Query Library Websites Query Library Authorization Use this website to request access to the various Query Library group memberships as well as monitor the request process: https://querylibrary.wisc.edu/request/home.asp Query Library Use this website to open up the Query Library and run reports: https://bi2.fastar.wisconsin.edu/workspace/index.jsp Query Library How To Use Tips Tips on how to use the Query Library can be found here: https://bi2.fastar.wisconsin.edu/workspace/index.jsp Select [Explore] button; In the Madison folder, double click on the ‘UW-Madison Query Library’ MS Word file Page 114 University of Wisconsin – Madison Reports – More… ... University of Wisconsin – Madison Service Indicator Data Curricular & Enrollment Inquiry 8/8/18 Viewing the Enrollment Control Page The Enrollment Control page is used to view enrollment packages and enrollment. .. the Enrollment Class or Non -Enrollment Page 18 University of Wisconsin – Madison Service Indicator Data Curricular & Enrollment Inquiry 8/8/18 Field Description Class For an enrollment package of. .. field Page 39 Curricular & Enrollment Inquiry 8/8/18 Catalog Data Page and Field Descriptions Page 40 University of Wisconsin – Madison Service Indicator Data Curricular & Enrollment Inquiry 8/8/18