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Roles and Responsibilities W!?3++*??I3E!:'()*+,!'*a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i.,4(/?!+(1*!4/!1./>!I('1?#!A/!.!E.'0*!:'()* + ,D!4/ 5 4B45 3 . E!'( E*!. ?? 40 / 1 * / ,? !1.>!'*a34'*! I3EEZ,41*!.,,*/ ,4(/ !,(!,G* !I3/+ ,4(/#!A/!?1.EE*'!:'()*+,?D!'(E*!.??40/1*/,?!1.>!R*!:*'I('1*5!:.',Z,41*D! C4,G!?,.II!?G.'4/0!4/!,G*!*]*+3,4(/!(I!13E,4:E*!I3/+,4(/?#! 1. Who Is Part of the Project Team? =G*!'*a34'*5!14]!I('!./>!:'()*+,!,*.1!4/+E35*?!,G*!I(EE(C 4/ 0 !4/ 5 4B 45 3 . 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(I!,G*!:'()*+,#! =(!*/?3'*!:'()*+,!?3++*??D!?,.O*G(E5*'?!?G(3E5!R*!45* /, 4I4* 5 !*. 'E> !4/ !,G * !:' ( )*+ ,#!=G*4'!/**5?!./5! *]:*+,.,4(/?!?G(3E5!R*!5*,*'14/*5!./5!,G(?*!*]:*+,.,4(/? !1./.0*5!(B*'!,G*!+(3'?*!(I!,G*!:'()*+,#! 9,.O*G(E5*'?!(/!*B*'>!:'()*+,!4/+E35*!,G*!I(EE( C4/0!4/54B453. E? [! • =G*!:'()*+,!1./.0*'D!CG(!G.?!3E,41.,*!'*?:(/?4R4E4,>!I('!*/?3'4/0!:'()*+,!?3++*??l! • =G*!:'()*+,!(C/*'D!CG(!E*. 5 ?!4 / !0 * ,,4 / 0 !,G * !/ * * 5 !I( '!,G* !:'( )*+,!'*+ (0 /4i* 5 !. / 5 !CG(!G.?!.! :'(I*??4(/.E!?,.O*!4/!,G*!:'()*+,^?!?3++*??l! • =G*!3?*'D!CG(!4?!,G*!:*'?(/!('!('0./4i.,4(/!3?4/0!,G*!:'( 53+,!(I!,G*!:'()*+,l! • h(/Z3?*'!+(/?,4,3*/,?!,G.,!1.>!R*!?40/4I4+./,E>!41:.+,*5!R>!,G*!:'()*+,^?!?3++*??l! • =G*!:'( )*+ ,!,*.1 !1*1R*'?D!CG(!.'*!'*?:(/?4RE*!I('!:*'I('14/0!,G*!C('O!(/!,G*!:'()*+,l! • T]*+3,4B*!1./.0*1*/,!./5!,G*!I3/54/0!('0./4i.,4(/#!! ! J3?,(1*'?D!R(,G!4/,*'/.E!./5!*],*'/.E!,(!,G*!('0./4i.,4(/D!.'*!,(!R*!+(/?45*'*5!41:(',./,!?,.O*G(E5*'?#! 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Project Management Office (PMO) Project Management Guide (PMG) Measure against project success criteria Assist Division of Purchases in contract close-‐out Develop and execute Post Implementation Survey 12 Project Management Office (PMO) Project Management Guide (PMG) 4 Project Owner One of the most important project stakeholders is the project owner... with measurement of project success metrics Provide input into lessons-‐learned analysis 17 Project Management Office (PMO) Project Management Guide (PMG) This section is organized according to the project management life cycle While no two projects are exactly alike, all projects should progress through the same five project management stages ... projects) and submitted to oit.pmo@ua.edu This is optional for projects following the small project model The Project Charter has been completed and approved by the project owner 22 Project Management Office (PMO) Project Management Guide (PMG) The project s requirements have been gathered and documented in detail For standard model projects,... integrated plans The culmination of the planning function results in 24 Project Management Office (PMO) Project Management Guide (PMG) a consistent, coherent project plan or series of sub-‐plans used to guide both project execution and project control • • • • • • • Project description and preliminary plan Detailed requirements and alternative... limited to the following items (may be scaled back for small projects based on project owner direction): Project Plan Narrative Report Project plan Work Breakdown Structure and Gantt chart (MS Project) Risk Management Plan 29 Project Management Office (PMO) Project Management Guide (PMG) Training Plan Communications Plan Security Plan... schedule (confidence to + /- ‐ 10%) Project record information updated in SharePoint project record Gate 3 cost and schedule information completed in SharePoint project record Gate 3 Checklist (this form) completed and attached to project record in SharePoint 30 Project Management Office (PMO) Project Management Guide (PMG) 4 Implementation... teamwork 32 Project Management Office (PMO) Project Management Guide (PMG) 4.4 Monitoring The project manager is responsible for monitoring project task completion, expenditures, stakeholder concerns, project status, and conflict resolution to ensure project success This is accomplished by performing the following activities: a b c d e 4.5 Verifying project tasks... staffing, and training • Project risks and how to manage them • Project life cycle strategy • Technical and management processes and procedures to be used • Product integration strategy, environment, and procedures • Decision-‐making strategies and their criteria • Security plan 25 Project Management Office (PMO) Project Management Guide (PMG) • • • • 3.2... attached to project record in SharePoint 20 Project Management Office (PMO) Project Management Guide (PMG) 2 Feasibility Stage Once the project has passed Gate 1, it is approved for the feasibility stage A limited allocation of resources and expense has been put forward for further analysis of the project concept However, the project itself... constraints Refine project estimates and schedules Help to identify specific resources for project implementation IMPLEMENTATION STAGE Ensure that all members of the implementation team understand the project requirements, the solution to be implemented, and the project plan 15 Project Management Office (PMO) Project Management Guide (PMG) Coordinate . g.?!.!E(C!E*B*E!(I!:(,*/,4.E!'4?O?#! The-similarities-and-differences-between-the-two -project- types-are-also-shown-in-the-table-below :- ! 3)(%1(.1+,."/0'. ###################################################################################################<S! 2.,*!S!J(/,'(E!V'.1*C('O#####################################################################################################################<;! ! Project Management Office (PMO) Project Management Guide (PMG) ! $! ! + I. Overview of Project Management 1. Project Management Guide (PMG) 1.1