Making Effective Presentations

With a partner, choose one of the following topics to discuss for about 10 minutes. Try to use the body language and emphasizing or minimizing language that would persuade your partner to agree with your point of view. Prepare for a presentation 1.1.Ident

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a nnn Making Effective Presentations Course ID: MNG-0011-01 Presenter: Trinh Dang

“To help YOU to make better and more professional presentations

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Audience and Prerequisite

Audience: /\ll Associates

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Questions

What three factors do you think make an interesting and good presentation?

1 2 3

What aspects of making presentations are difficult for you?

> >

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Objectives

MBe able to prepare a presentation using the standard format

MbBe able to use the language necessary for professional

presentations

mBe more confident about giving

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Exercise: What’s wrong

Video Clips

Joanna Brookes is Westwood Brewery’s new PR

Manager Joanna has arranged a meeting with the

senior managers and some outside consultants The purpose of the meeting is to discuss the

company’s corporate image and how to improve it Unfortunately, Joanna has forgotten about the

meeting When her secretary tells her that

everyone is in the conference room waiting for her she has only a few minutes to organize her

thought about her presentation

Watch the video of Joanna’s presentation and n the things she does badly

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Content

Good beginnings

Mi The body of presentations Body language

MVisual aids

Ending a presentation Putting it all together

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Good beginnings Presentation structure 1 Introduction: you your company

the topic of the presentation the reason for it

how long the presentation will take

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Good beginnings

Presentation structure

2 Outline: what are you going to talk about? 3 Main parts:

d

b

6

4 Sunimary: —_ what are the main points you made?

9 Conclusion: recommendations

invitation for questions

thanks for attending WN

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Good beginnings

Planning a good presentation

Audience: internal — people within the organization

external — people outside the organization large or small/ respective or not

Purpose: informational persuasive motivational

one-way or two-way Communication

Style: formal

informal

Q&A anticipate questions the audience may ask & prepare answers

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Good beginnings

Language Focus @ Greetings

> Ladies and gentlemen Welcome to PSV Let me begin by introducing our company

> Good afternoon everyone | have met some of you before, but for those | haven't met, let me start off by filling you in on my background

> Good morning Thank you all for taking the trouble to come here today I'd like to start by saying a few words about

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Good beginnings

Lanquade Focus M@ The subject

> I'd like to talk to you today about

> I’m going to present/ explain/brief you on/ describe

> The focus of my talk / subject of my speech / topic my

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Good beginnings

Language Focus The purpose

> We are here today to

> The purpose of this talk is †o

> This presentation is designed to

decide on/ agree upon/ learn about/ clarify update you on/ put you in the picture/ give you the background on

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Good beginnings Lanquade Focus Mi Length > | plan to be brief

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Good beginnings

Language Focus

H@ Outline of main points

> I've divided my speed into four parts/ sections They are

> The subject can be looked at under the following headings

> We can break this topic down into the following fields:

> Firstly, first of all

> Secondly, then, next

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Good beginnings

Language Focus

Questions

> | would be happy to answer questions at the end of the

presentation

> If you have any questions, please don't hesitate to

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Good beginnings

Language Focus

lM Reference to the audience

> | am glad to see you that the heavy rain hasn't kept you away this afternoon

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Exercise: Introduction

Video Clips

Geoff Maxwell is the Factory Manager at Standard Electronics He has been asked

at short notice to give a tour of his factory to some business people Before taking the group on a tour, Geoff will give a brief

presentation about his company You will see two versions of his talk

Watch the fist video clip and check off the

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The body of presentation

Generate ideas

MSelect the most important & relevant

ones

li Categorize them

Put them in a logical sequence

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You can make it easy for your audience to follow your presentation and remember the content if you use this approach:

Tell the audience what Tell them what

you are going to say you have said

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Language Focus

@ Linking the parts

@ So, let’s start with (the objectives )

@ Now let's move on to (the next part )

@ Let's turn our attention to (the question of ) @ This leads me to (my third point )

@ Finally, (let's consider )

@ Referring

@ As you know / As I'm sure you are aware

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Body language

&@ Emphasize the important points’ Minimize the others @ Includes: — Posture — Movement — Hands gesture — Eye contact — Facial expression — Appearance — Voice

@ Associate with appropriate languages

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Exercise: Body language

Video Clips

Dr Linden is making a presentation to his department

1) appearance 2) posture 3) hands

4) eye contact 5) facial expression 6) movement

version to make his presentation more effective? _

'#N

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Body language Emphasizing Language @ Total Absolutely, entirely,

completely, thoroughly, utterly @ Very strong

Extremely, very, greatly, severely

@ Moderate

Fairly, moderately,

reasonably, quite, somewhat, rather

Minimizing Language It seems that

@ She appears to be Sales are just a little /a bit

@ Perhaps we could / we might

@ | tend to think @ To some extent

Cost are up only 10%

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Exercise: Emphasizing/Minimizing Langudge™

With a partner, choose one of the

following topics to discuss for about 10 minutes Try to use the body language and emphasizing or minimizing

language that would persuade your partner to agree with your point of

view

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Visual Aids

> Make the presentation more interesting

> Help the audience focus on important information > Present information which Is difficult to explain > Can be: Charts, Graphs, Pictures, Words, Video

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Exercise: Visual Aids

Video Clips

Watch Joanna’ s presentation and

consider her use of visual aids Write

down the items that you find out in “Do’s”

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Ending a presentation WSignal to end Summary Conclusion Hm Recommendation Close

} Binvitation for questions

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Ending a presentation

Language Focus

i Signaling the end

> That brings me to the end of my presentation > That completes my presentation |

> Before | finish let me say

> Before | stop just let me tell you

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Language Focus Summarizing

> Let me run over the key points again > I'll briefly summarize the main issues > To sum up

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Language Focus

lM Concluding

> As you can see, there are some very good reasons for

> In conclusion | would like to say

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Language Focus

lM Concluding

> So, | would suggest that we > I'd like to propose

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Language Focus

M@ Closing

> Thank you for your attention > Thank you for listening

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Language Focus

Binviting questions

> I'd be glad to try and answer any questions you may

have

> So, let’s throw it open to questions

> And now, are there any questions???

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Putting it all together

Prepare for a presentation

1 Identify your audience

2 Clarify the purpose and the objectives of the presentation

3 Plan the content

4 Design suitable visual aids

5 Determine how long the presentation should be

6 Follow a clear structure and make some notes for each

part

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Putting it all together

Making the presentation

1 Follow your plan

2 Make contact with the audience ở Don't rush

4 Speak clearly and loudly

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Exercise: Putting it all together

Video Clips

Remember Joanna’s first terrible

presentation? Now that you know the ins and outs of preparing and presenting

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