Topic time management why do we need to manage time

THUONG MAI UNIVERSITY FACULTY OF MARKETING – SPECIALIZING IN BRAND MANAGEMENT Topic: Time Management Subject Group Ha Noi, 2/10/2021 download by : skknchat@gmail.com TABLE OF CONTENTS INDUCTION PART 1: INTRODUCTION 1.1 Time value 1.2 What is time management? PART 2: THE MAIN CONTENTS .4 2.1 Why we need to manage time? .4 2.2 Factors affecting time management 2.3 How we manage time? 2.3.1 Time management principles 2.3.2 Effective time management methods 2.3.3 Time management tools 10 2.4 Problems and solutions 12 2.4.1 Problems 12 2.4.2 Solutions 12 2.5 Example of student time management 13 PART 3: CONCLUSION 16 DOCUMENTATION: 17 DESCRIPTION TABLE 18 download by : skknchat@gmail.com INDUCTION People often say that “Time is gold” That’s right, time is something money can’t buy, it’s something that never comes back and it’s gone, it can’t be regained Therefore, it is extremely valuable to our lives And before doing anything, we should have a specific plan to manage our time in the most scientific way, to avoid wasting time unnecessarily However, many people still not know how to take advantage of time, and arrange their work accordingly So how important is time and how to have effective time management skills download by : skknchat@gmail.com PART 1: INTRODUCTION 1.1 Time value In life, there are three things lost that people can never get back: Time, opportunity and words We can see that time is one of the most important things in human life So, What is time? Time is life's linearly flowing moments, invisible and elusive Time is always endless, the most honest demonstration of what is called immortality, but for humans time is finite Time is a material that is really important in life and makes up life Time is also an asset, a human treasure An hour has 60 minutes, but 60 minutes will go very quickly if we not know how to use that time to base the most valuable things 1.2 What is time management? If the daily saying is “I wish I had more time to work…” then we probably don’t know what time management is Time management is the process of planning and organizing time for each specific activity, in detail step by step until the goal is completed Because time is limited, we must have good time management skills The effectiveness of time management is judged on the results of the work done, not on the fast or slow completion time download by : skknchat@gmail.com PART 2: THE MAIN CONTENTS 2.1 Why we need to manage time? The advantage of managing time: - Saving time: Time is one of the most valuable resources we possess, yet many people fail to use it wisely The biggest reason time management is critical to work is that it is essentially in limited supply No matter what you do, there will only be 24 hours in a day Effective time management demands that you allocate time to a particular task This way, you actually schedule your time before beginning the task You have a clear path ahead of you; this clarity also saves wasted time and effort - Increase work efficiency: Time management skills help you reduce stress and prioritise your time Effective time management clarifies your goals and prioritises your most important tasks As a result, you have more time to achieve bigger and better results When you manage your time, you can plan your day and increase your performance Daily planning improves your productivity Planning your time is an important element of time management Planning increases productivity and effectiveness To be more productive with your time it’s important to identify your daily priorities Identifying your priorities helps you spend your most productive time working on them By making time management a priority, you can accomplish more in a shorter period This can mean a higher level of productivity for those on set schedules or the ability to spend less time at work for individuals who have to stay until their duties are complete Either way, you benefit The disadvantage of not managing time: - Imbalance between work and life: One of the most important benefits of time management is a better work-life balance If you achieve a better work-life balance, you can be more productive at work and have more time to spend on your most important relationships Work-life balance creates a good balance between your professional life and personal life download by : skknchat@gmail.com That’s why, if you don’t manage your time, you must spend long hours at work, you risk burnout and feeling tired all the time When work is stressful, hours can get long and stress from the office tends to follow you home and leak into your personal time - Unknowingly creating a bad habit: Procrastination happens when you don’t manage your time When you aren’t clear and focused on your goals, it’s easy to procrastinate Poor time management causes distraction and procrastination Procrastination can make you feel stuck, stressed, and anxious The more overwhelmed and stressed out by procrastination you are, the harder it will be to stop procrastinating When you procrastinate, you put off important projects to the last minute, waste time on unimportant tasks, and choose to things you know you shouldn’t be doing Health is a blessing to people and can be achieved through appropriate care Time management is also useful for making human life healthy It means, if you don’t manage your time, you must spend long hours at work, you risk burnout and feeling tired all the time because of sleeping too late and unknowingly creating a bad habit 2.2 Factors affecting time management Attitude Attitude is a sign of concentration, effort, and devotion to a certain job And in time management, attitude has a huge influence, which is the determinant of the effectiveness of time management If you have a positive attitude, always full of energy, serious about the job then your time management will be successful, you can accomplish goals beyond imagination On the contrary, if you have a negative attitude, a mentality that is always tired, has no interest in working, you often slow down deadlines, not finish work, want to give up, quit work in the middle = > your time management becomes a failure Goal Setting goals is the basic skill of time management, and the most important skill because goals are the driving force that forces you to tackle work and effort throughout the process When you have a clear goal, you know what you're going to have to to achieve it Make sure that the goals you set are right and potentially motivating, otherwise download by : skknchat@gmail.com you'll lose time, direction, and give up after a while As a result, your time is wasted, so identify your goals correctly and rationally Entertain Procrastination is no one's own disease, because it is human nature that we tend to "do today, let tomorrow do" Procrastination greatly affects your time management plans If you procrastinate on something for the first time, there will be a second time and many times after that The work you should have done the day before is piled up the next day and then, from there, your time plan will be destroyed, time management is no longer effective Time management is also affected by our overindulgence of entertainment such as watching movies, surfing social networks, not being able to refuse appointments, gathering friends, These things cause our work to be delayed from day to day, leading to time management no longer being effective Ability to plan Once you identify your goals, planning will be the next essential skill in time management Planning makes the work you to achieve your goals become scientific and easy The tasks are scheduled specifically, suitable for each stage, the ability to complete From there, it saves us time When you don't know what you want, there's no specific plan to it And you're wasting your time, effort, and money pointlessly An effective, detailed plan will make it easy to achieve your goals quickly and effectively, helping to minimize stress and time wasting 2.3 How we manage time? 2.3.1 Time management principles We can know that many factors affect your time management If controlled properly, you can completely control your time The SMART Goals is a scientific method to help you manage your time and achieve your goals more effectively download by : skknchat@gmail.com Specific : The goal is well d efined and focused Develop a goal that is targeted at the intended area Your goal should be clear and specific, otherwise you won't be able to focus your efforts or feel truly motivated to achieve it When drafting your goal, try to answer the five "W" questions: What I want to accomplish? Why is this goal important? Who is involved? Where is it located? Which resources or limits are involved? Develop a goal that has clear intention – is your goal intended to monitor an outcome, improve an outcome, or predict an outcome What you want to achieve? Want something? How's the income? How is the growth? We need to implement and plan, balance the time for each job, arrange enough time, avoid waste For example, your goal is an A for this course Therefore, you need to make a specific plan about a dreamy score and the time spent on this course Measurable : The goal has a measureable outcome Can it be reasonably measured? Time, as well as work, need to be specified in numbers Once a goal is determined, the individual needs to write that goal down on paper and place it in places where we can observe it as a reminder when performing work for each specific time This way helps us to remember our work, avoid forgetting or approaching the deadline so that it affects the proposed work and the current jobs If there are no criteria, you will not be able to determine your progress and if you are on track to reach your goal It's important to have measurable goals, so that you can track your progress and stay motivated Assessing progress helps you to stay focused, meet your deadlines, and feel the excitement of getting closer to achieving your goal A ttainable : The goal is realistic Setting goals gives you long-term vision and short-term motivation It focuses your acquisition of knowledge and helps you to organize your time and your resources so that you can make the most of your life By setting sharp, clearly defined goals, you can measure and take pride in the achievement of those goals, and you'll see forward progress in what might previously have seemed a long pointless grind You will also raise your self - confidence as you recognize your own ability and competence in achieving the goals that you've set Based on reality, we should make a detailed plan to implement the job's requirements, along with our abilities and capabilities We will calculate the time for each download by : skknchat@gmail.com job, each stage While planning, it is advisable to divide goals and time reasonably After that, we can compare how far we have done, or at which stage we are slow Therefore, we can know the work results and make timely adjustments Rel evant: The goal is based off current conditions and realities Does the goal support the desired outcome you are trying to achieve? Consider the job by your ability and existing conditions Determine the efficiency and time of work that can be completed and distribute it reasonably Avoid subjectivity Does the goal support the strategic direction? This step is about ensuring that your goal matters to you, and that it also aligns with other relevant goals We all need support and assistance in achieving our goals, but it's important to retain control over them So, make sure that your plans drive everyone forward, but that you're still responsible for achieving your own goal A relevant goal can answer "yes" to these questions: Does this seem worthwhile? Is this the right time? Does this match our other efforts/needs? Am I the right person to reach this goal? Is it applicable in the current socio-economic environment? Time ly: The goal should be grounded within a timeframe You need a deadline to focus on and something to work toward How much time we have left to achieve the goal? When given personal time, we must always be conscious of the time for his work Specifically, we also need to inform and support our members about the time and workload A time-bound goal will usually answer these questions: When? What can I six months from now? What can I six weeks from now? What can I today? Share and help each other to achieve the set goals 2.3.2 Effective time management methods Firstly, you must determine your target with the S.M.A.R.T principle After that, you have to write the to-do list Then, put your work in order of priority In this step, we recommend the 80/20 rule which states that for most cases 80% of the result comes from 20% causes For example, 20% of customers contribute 80% of revenue or 80% of lottery tickets are bought by 20% of society Please, number the items in your list from to 10, with one requiring the least amount of effort Then, consider the potential positive results from doing those things download by : skknchat@gmail.com Label those from one to 10, with 10 having the highest impact The next step is to create a new ranking of the items on your to-do list Divide the amount of effort by the potential results This gives you the priority ranking you need to more effectively manage time and increase results Hence, estimate how long each task will take and add it to your schedule or plan For smooth execution of the plan, we introduce to you the 4d method This is a simple and easy to remember method You just concentrate on words starting with D Do: If you have important work to do, you must solve it right away Dump: You must get rid of some pointless task, this will save your time Delegate: If the task needs to be done but someone else can it better than you, give it to that person Defer: If you can't it right now, postpone it and write down in your notebook a plan to it If task delays are increasing, then you need to consider whether to use the 2nd and 3rd D's The point of this method is to focus on solving one task thoroughly before moving on to the next 2.3.3 Time management tools Application Nowadays, technology is developing day by day, the number of people using smartphones is increasing day by day So there are many applications installed on the phone, and when it comes to time management applications, it is impossible not to mention the application “AppBlock” AppBlock helps focus on school or work by temporarily blocking distracting apps on mobile devices Every time you try to access locked apps, AppBlock will encourage you with words that are both close and inspirational like “Give up small things to achieve great achievements” Once the job is done, you can cancel this feature by plugging in the charger and entering the unlock code AppBlock is extremely easy to use AppBlock has an overall rating of 4.1 on Google play and enhances the safety of your mobile after installation In general, a time management application is a very useful application, helping us not to waste time and helping us to be more efficient at work or study in life download by : skknchat@gmail.com Notebook Besides time management applications, we can manage time by taking notes on the things that need to be done on paper We need to make a to-do list for the day, week and month It will help us easily manage our precious time We will know what to do, so we won’t have to waste time remembering what we have to today or what to next after completing a certain task After listing the tasks on paper, we should take a moment to double-check which tasks need to be done first, and which can be left behind The important tasks, let’s mark and it the right way to ensure the work is completed on time, then continue to complete the remaining tasks.In summary, taking notes is also very good and scientific, it helps us to arrange the work order in a reasonable way to save our time 2.4 Problems and solutions 2.4.1 Problems Unclear objectives You are unsure of the goal you are pursuing or have no goals at all Before proceeding with a certain task, each person must envision a clear goal A clear goal helps us to know clearly what we need to do, plan to the best, and at the same time carry out and control the progress of the work → We can't get the job done without a clear goal download by : skknchat@gmail.com Disorganization Many people also find that disorganization can get in the way of their time management and productivity Being organized is often a key element of good time management because it helps you spend more time accomplishing goals and less time switching between tasks or searching for items Procrastination When there is no interest or a deadline for a task, we often assume that it's okay to it another time, and it's okay not to it right away However, if something unexpected happens, we will obviously be passive If there are so many postponements, then at some point we will be overwhelmed and cannot handle it in time 2.4.2 Solutions Splitting work to it Before a big task, you may find it stressful and difficult to well Or sometimes you take a long time to think before working because the amount of work is so much that you don't know where to start To deal with this situation, you just need to break them down into smaller, more affordable tasks and organize them into a multi-step process with corresponding deadlines When you complete the small pieces of work, you will no longer find it as difficult as at first Not set too many goals Setting defined goals for yourself over the course of your career, such as completing a specific task or segment of work, is an essential part of time management Setting a series of realistic goals and a series of optimal goals allows you to feel each achievement throughout your day as a source of motivation and encouragement However, you should set a sufficient number of goals, not too many goals at once to reduce stress and work more effectively Make a reasonable schedule and adjust it every day Start improving your time management skills by organizing your days and weeks in advance There will always be surprises, but you'll get an idea of the kinds of tasks and responsibilities you'll have to deal with on a daily, weekly basis If you're feeling a little download by : skknchat@gmail.com lost, take a week or two to track what you each day This will help you identify recurring patterns and tasks, which you can then incorporate into your schedule Discipline yourself In the process of working, it is inevitable to be distracted With distractions taking up so much of your time, you'll find yourself falling behind at work Therefore, we should realize what distractions tend to consume a lot of our time And then, by disciplining yourself to avoid these distractions 2.5 Example of student time management Reality of student’s time management Not everyone has the ability to effectively manage and utilize their time, especially young people Currently, students still not know how to organize their time reasonably and effectively Most students, when escaping from the control of their families and schools, have inadvertently wasted their time: lazy to study, sleepless, giddy with unscientific work habits leading to low work efficiency, did not achieve the set target Others learn and work by feeling, passively download by : skknchat@gmail.com How should students manage their time effectively? (1) Determine the target Students set goals in a week to complete: study in class, study at home, join club, work part-time, leisure activities, other activities (do exercise; ) The target's activities meet the SMART principle S - Specific: Specific, clear and easy to understand M - Measurable: Measurable A - Achievable: Can be obtained by one's own ability R - Realistic: Reality, not fantasy T - Time bound: Time limit to achieve the outlined goal (2) List of thing to Make a to-do list for a week In more detail, make it a habit in the morning to spend 5-10 minutes writing down the things that need to be done and reporting the results at the end of the day Of course, the reality of what happens every day is not always what we "programmed", there will be new things that can't be foreseen, but you should always try to it Get the important work set out for the day (3) Sort by priority After making a to-do list, we need to arrange them in order of priority, we will number them from to 10 in order of priority Activities Study class Priority level download by : skknchat@gmail.com (4) Estimated time required and Planning From the prioritized chart, estimate the time for activities according to its priority, make a reasonable and scientific timetable: Day/Hour Monday Tuesday Wednesday Thursday Friday Saturday Sunday PART 3: CONCLUSION It can be said that there are still many people who don’t know the value of time They let time go by day after day, month after month, ruining their youth, their health, download by : skknchat@gmail.com their qualities Many students are lazy, many young people are playing games, therefore, the results of study and work decline, sometimes costing health and money If we waste time, we will gradually feel bored - become lifeless And no exception for those who only know to bury their heads in study or work, not know the things around, not know how to balance their time with society and themselves So now let’s cherish our time, make efforts, and know how to master your own time Because time management is very important For me as a student still sitting at school, I am aware of the value of time, to know that to right and useful for every one and society Let’s make the most of the time, so that we will never regret wasting it DOCUMENTATION: download by : skknchat@gmail.com DESCRIPTION TABLE STT HỌ VÀ TÊN NHIỆM VỤ download by : skknchat@gmail.com ĐIỂM Nguyễn Thị Chung Ngô Thanh Dịu Nguyễn Khương Duy 10 Phan Thị Phương Duy 11 Tạ Thị Hà 12 Hồ Ngọc Hiếu 13 Trịnh Thị Hoa 14 Phạm Thị Thanh Huệ download by : skknchat@gmail.com ... that need to be done on paper We need to make a to -do list for the day, week and month It will help us easily manage our precious time We will know what to do, so we won’t have to waste time. .. how to use that time to base the most valuable things 1.2 What is time management? If the daily saying is “I wish I had more time to work…” then we probably don’t know what time management is Time. .. 1.1 Time value 1.2 What is time management? PART 2: THE MAIN CONTENTS .4 2.1 Why we need to manage time? .4 2.2 Factors affecting time management