COMPANY LIMITED
3.1 Practical process of stocking reveiveing raw material at Thanh Hung Company Limited
3.1.2 Practical process of stocking reveiveing raw material at Thanh Hung Company Limited
Table 3.1: The process of stocking reveiveing raw material at Thanh Hung Company Limited
to the
No Activities Related employees | Related documents Stage
1 | Initiation of Purchasing Staff or | Purchase Orders Pre — Goods Receipt | Import receiving
oods Receip mporter orders and
Request preparing
warehouse 2 | Prepare Material Warehouse
Warehouse for Warehouse Accountant's Receipt Management Orders
3 | Warehouse Warehouse Warehouse Receipt
Receipt Accountant or Copies
Preparation Keeper
4 | Goods Delivery | Purchasing Staff Warehouse Receipt | Receiving orders and
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Warehouse importing material
5 | Goods counting | Warehouse Keeper | Warehouse Receipt and entry into
the warehouse
(Note: Any (If applicable)
shortages or excesses are reported)
6 | Record Goods Warehouse Keeper | Warehouse Receipt
Receipt and Copies
Warehouse Card
Return copies to accountant and
importer
7 | Record and Warehouse Warehouse Receipt | Post-
Account for Accountant Receiving
Imported Goods
8 | Goods Storage at | Material field Warehouse Designated manager, loading, | Location Tags
Location and unloading staff
Stage 1 : Pre — receiving orders and preparing warehouse
e After the goods are purchased, the purchasing staff or importer will have a request to store the goods.
¢ Material warehouse management staff will receive orders from warehouse accountants (2-3 days in advance) to prepare locations as well as shelves and
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necessary equipment for warehousing. Check fire prevention equipment and flammable materials.
® The warehouse accountant (or warehouse keeper) receives the warehouse receipt request, and prepares a warehouse receipt. The warehouse receipt is made into many copies. Of which, 1 copy is saved in the book, 2-3 copies are given to the purchasing staff to carry out warehouse procedures.
Stage 2 : Receiving orders and importing material
¢ Once there is a warehouse receipt, the purchasing staff will deliver the goods to the warehouse keeper.
¢ Goods are counted and entered into the warehouse. Note: In case of shortage or excess of raw materials or goods, the warehouse keeper must make a record and report to the responsible person for handling.
e After entering the warehouse, the warehouse keeper will sign the receipt of goods on the warehouse receipt, save 1 copy and record the warehouse card, 1 copy will be returned to the warehouse accountant, 1 copy will be returned to the importer.
Stage 3 : Post-Receiving
® Based on the warehouse receipt, the warehouse accountant will record the warehouse and account for imported goods according to regulations.
e After placing the tag to mark the location, the material field manager will be assisted by the loading and unloading staff in bringing the goods to the location for storage.
3.2 The practical case to illustrate process of stock receiving fabric raw material at Thanh Hung Company Limited
During my internship at the company, I had practical access to the process of stock- receiving fabric raw materials at Thanh Hung Company Limited. Hereby are the expression of steps to import fabric raw material :
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Stage 1 : Pre — receiving orders and preparing warehouse Step 1: Receive Order from Customer
- 3-4 days in advance, customers send orders to the company.
- The order receiving department will confirm the order information and record it.
Step 2: Statistics and Singles
- The warehouse statistics department will conduct statistics on materials that need to be warehoused based on orders from customers.
- This information will then be used in billing to determine the quantity and type of ingredients.
Step 3: Enter Data into the System
- Data from orders will be entered into the company's management system.
- The system will automatically create a warehouse receipt based on information from the order.
Stage 2 : Receiving orders and importing material Step 4: Send to the Product Management Department
- The warehouse receipt and order information will be sent to the goods management department so they can prepare for recerving the goods.
- After receiving the order from statistics, the store manager will record the order data in the book.
- Write stamps and labels for each roll of goods.
- Arrange old goods to make room for new goods, making it easier and faster to ship out.
- Clear the shelves to prepare when receiving goods to put on the shelves.
Step 5: Receive goods
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- After receiving the order 3-4 days, the goods will be delivered to the warehouse.
- Loading and unloading staff will use a forklift to move pallets from the container and move it into the QC area.
Stage 3 : Post-Receiving Step 6: Check the material
- The goods management department will use the customer company's delivery note and orders from the warehouse statistics department to check goods.
- They will check the quantity and quality of each ingredient.
- Draw conclusions about the quality of raw materials and the percentage of usable raw materials.
- After quality inspection, the materials will be transferred to the shelves by the loading staff according to the arrangement and instructions of the store manager.
Step 7 : Shelving and Storage
- After being placed on the shelf, the store manager will label the roll with information including: type, name, color, import and export time, order entry, user, season (which season the material is used for). )
- Items will be sorted and classified based on type and quantity.
Step 8 : Update Data Book
- Information about new goods will be updated in the company's data book.
- This data will be used for inventory statistics and inventory management.
- This is a carefully organized and carried out process that ensures that goods are stocked, inspected and managed effectively within your company, helping to ensure that materials will be ready when needed for the production process. production process.
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