CHAPTER II: ANALYSIS OF BUSINESS ENVIRONMENT AND
3.2. Property relationship between IT and Business
SUFAT network uses Server - Client model to manage information in the server.
This is a popular model in computer networks that is used commonly. The idea of this model is that the client (acting as Guest) sends a request to the server (acting as service providers), the server will process and returns the results to the Guest.
A program is considered as a client when it sends out the request to the server program and waits for the answer from the server. Server and client programs communicate to each other by messages through IPC (Inter-process Communication). In order to a server program and a client program communicate with each other, there must be standard to talk which is called “protocol”.
a.With the current network development, there are many standard protocols on the network launched to meet this growing demand. Standard protocols (at the network layer and transport) are the most widely used today such as: TCP / IP, IBM SNA protocols, OSI, ISDN, X.25 or LAN-to-LAN NetBIOS protocol. A computer program containing the server is considered as a host or server and client containing program considered as the client.
Server controls and decentralizes client and authenticates client when logs in server. Data is stored centrally so it is easy to secure, back up and synchronize with each other. Resources and services are focused then it is easy to share, manage and serve multiple users.
b.Server manages internet access of user; decentralize in accordance with use purpose.
The application of this model is to help the Company manage all information flow operating within the enterprise; the exchange between the departments was tracked and processed. This is a good point in the application of the model; however the delay in monitoring and checking of request feedback has not been managed and
measured strictly and seriously. This reduces the effectiveness of the client-server model.
Software in use:
1.Windows Server 2003 Enterprise 2. Windows Sharepoint Service 3.Symantec EndPoint Protection
4.ISA Server (Internet Security and Acceleration Server) 5.Mail Google Apps
6.FAST Accounting software
7.Inventory management software (for SUFAT only) 8.HR management software (for SUFAT only)
The solutions of IT application are currently used in SUFAT A, Accounting Software for products and businesses
Day by day, IT is shown the superiority in the application in business management and administration or operations. It helps immediately updates and connection information in the circles, making inspection and monitoring processes and analyse the financial business information as well as the market place more quickly and accurately.
Car and motor-cycles business, the management and the operational staffs have to satisfy the strict requirements and complexity in the management and administration. For example, the number type of accessories too large and multi- type, customers care, warranty, and complex maintenance processes with high requirements on accuracy and processing speed. Weekend for Motor was born from the concern of the business administrative process along with detailed business survey process to manage all specific and direct experiences in several. Therefore, it meets the requirements of the production firms in this area.
A sample of motor-weekend solution
Weekend for Motor not only help enterprises make better financial and accounting document systems, book and reports of the Vietnamese Accounting Regime. Highly, it helps the business administrator’s process running out more closes.
Key features of the program
1 .Managing cash collection, deposit, reporting, fund balance
2. Receivables management, debt liabilities under the age of detail for each object
3. Purchasing process management, sales 4. Warehouse Management
5. Integrated bar code technology in warehouse management and sales management
6 . Fixed assets Management , tools and supplies, automatically depreciation and allocated depreciation costs
7. Established norms of production, collection costs and assembly costs, production
8. Product warranty management
9. services maintenance management, repair Car or Motorcycle
10.Security mechanisms, decentralized management and control, strict operational
11. Input data once, the program creates the relevant documents automatically 12.Documents are automatically rotated on the system, data continuity and consistency
13.The program provides full system records, accounting reports, tax reports, financial statements, statement of business activities and book report system is built according to specific management of the sector.
Purchasing management on WEEKEN FOR MOTOR
Sales order management
1. Allows the sales department to quickly access inventory information in term of materials and goods in order to decide to accept the order. When the order is approved, the software will automatically generate the shipment which is transferred directly in the system to the warehouse department.
2. The warehouse department instantly records the shipment, supplies; the warehouse manager approves and exports goods from the warehouse. This software enables to integrate barcode technology in the warehouse operation.
3. The technicians check exports and prepare ex-factory inspection checking.
4. Clients pay and to be issued VAT invoices
5. The technical department prepares the requirement for shipment of promotional accessories, additional assembly materials if the Clients request. The following process will be similarly handled on software system.
6. Simultaneously, the warranty information is automatically transferred to Warranty module to track the warranty and customer care service later.
Consequently, the entire sales process is strictly controlled and decentralized;
each staff only performs the allocated tasks on the software. Documents are automatically rotated between departments to assist to accurately and rapidly
for Motor allows continuously updating sales operation results and helping administrators quickly identify their company’s business results.
The use of software in the operation of Sufat is also very effective, especially the use of email to exchange information between the departments processing work faster, and the accounting software helps extract data for company leadership at any time. Leaders get to know the amount of cash, debt and stock as well as the business situation at any given time. However, this software has only been used on a fixed two machines and can not exploit online.
B, Softwares for design and technical department.
1. Software copyright Uniraphic NX7 for mold design - car design
2. Core photoshop - car stamp design, fly, product brochures, Panner, Postor, Motorcycle shop, pictures
3. Autocad- 2D design for technical drawings.
4. CAD/CAM techniques- programmed for processing machines.
This software is an effective tool in the design and introduction of new products. From here, Sufat has introduced many new models like models to celebrate one thousand year anniversary of Thang Long Hanoi; Cup 50, 75, 125 CC ... However, it is still required to upgrade this software to be able to support users more and able to connect the units to design fastly.