12 17 convert serial activities to parallel ones

... manager to improve the department The layout of the book is extremely practical: to list as many best practices as possible, to assist the reader in finding the most suitable ones, and to describe ... the level of technology is too advanced for the company to support? The answers to these questions may result in additional project steps to safeguard the project, or to at least back it up with ... semipermanent basis to ensure that the necessary knowledge required to make a best practice effective ch02_4773.qxd 12/ 29/06 9:08 AM 12 Page 12 How to Use Best Practices over the long term remains on-site...

Ngày tải lên: 20/06/2014, 18:20

... be used to it—they want to talk to a person and will deluge the company’s operator to voice this opinion To quell this type of response, the system should include an option to exit the automated ... information on the check into the computer system To make matters worse, due to the rush basis of the payment, it is common for the accounting person to forget to make the entry into the computer system, ... questions, as well as to enroll employees in supplier benefit plans and to convert them to the supplier’s payroll system Besides the staff conversion, the controller must also determine how to manage the...

Ngày tải lên: 20/06/2014, 18:20

... several trips to each customer, including time to send trial transmissions to the customer’s computer to ensure that the system works properly To this with a large number of lowvolume customers is ... low-volume customer accounts The main ch04_4773.qxd 12/ 29/06 9 :12 AM Page 91 4–9 Enhance the Invoice Layout 91 problem is that it takes some time and persuasion to get a customer to agree to use EDI ... document, which is where customers expect to see the invoice number Better yet, convert the tracking number to a bar code, which customers cannot read ch04_4773.qxd 12/ 29/06 9 :12 AM Page 92 92 Billing...

Ngày tải lên: 20/06/2014, 18:20

... uneconomical to maintain a lockbox Second, the work required to convince customers to change the company’s pay -to address can be considerable Every customer must be contacted, usually by mail, to inform ... solution is to merge as many of them together as possible To use the previous example, rather than give a bank account to each store, it may be possible to issue a fixed number of checks to each location, ... that allow a credit and collections staff to reduce the error rate of invoices being sent to customers, while also providing new tools to force customers to pay by the due dates listed on company...

Ngày tải lên: 20/06/2014, 18:20

... required to reshuffle the production layout into sub-plants Further, if sub-plants are too small, it may not be possible to assign staff full-time to just one sub-plant, forcing them to service ... inventory items with an inventory tag still attached to them This is a simple visual approach for finding old inventory • Acknowledged obsolete inventory still in the system Even the best inventory ... of their customers, since they will spend less time selling to customers that have little realistic chance of paying There are a few problems that make this a tough best practice to adopt First,...

Ngày tải lên: 20/06/2014, 18:20

... Management 12 13 Assign closing responsibilities 12 14 Compress billing activities 12 15 Conduct transaction training 12 16 Continually review wait times 12 17 Convert serial activities to parallel ones ... controller may have to exercise some tact in asking other department heads ch12_4773.qxd 12/ 29/06 9:24 AM Page 281 12 17 Convert Serial Activities to Parallel Ones 281 for permission to repeatedly ... closing activities and systematically converting serial activities into parallel ones is one of the best ways to reduce the time needed to produce financial statements Cost: Installation time: 12 18...

Ngày tải lên: 20/06/2014, 18:20

... 15 17 Add specialists to audit teams 15–18 Assign an auditor to be a relationship manager with each business unit 15–19 Assign internal auditors to system development teams 15–20 Create an auditor ... with crosstraining for key activities, a policies and procedures manual, and a calendar of activities These improvements will help to convert the accounting department into a highly knowledgeable ... Require permission to make account changes It may be necessary to leave the current situation alone, perhaps because there are too many subsidiaries and too few resources available to reset the chart...

Ngày tải lên: 20/06/2014, 18:20

... deposit 17 16 Transfer payroll to debit cards 17 17 Use direct deposit Payroll Management 17 18 Automate vacation accruals 17 19 Consolidate payroll systems 17 20 Eliminate personal leave days 17 21 ... Tracking 17 6 Avoid job costing through the payroll system 17 7 Switch to salaried positions 17 8 Use computerized time clocks 17 9 Use biometric time clocks 17 10 Track time with mobile phones 17 11 ... knowledge of the accuracy of the onhand inventory balances and no longer need to make a trip to the warehouse to ch16_4773.qxd 12/ 29/06 412 9:33 AM Page 412 Inventory Best Practices verify this information...

Ngày tải lên: 20/06/2014, 18:20

... several trips to each customer, including time to send trial transmissions to the customer’s computer to ensure that the system works properly To this with a large number of lowvolume customers is ... low-volume customer accounts The main ch04_4773.qxd 12/ 29/06 9 :12 AM Page 91 4–9 Enhance the Invoice Layout 91 problem is that it takes some time and persuasion to get a customer to agree to use EDI ... document, which is where customers expect to see the invoice number Better yet, convert the tracking number to a bar code, which customers cannot read ch04_4773.qxd 12/ 29/06 9 :12 AM Page 92 92 Billing...

Ngày tải lên: 21/06/2014, 04:20

... uneconomical to maintain a lockbox Second, the work required to convince customers to change the company’s pay -to address can be considerable Every customer must be contacted, usually by mail, to inform ... solution is to merge as many of them together as possible To use the previous example, rather than give a bank account to each store, it may be possible to issue a fixed number of checks to each location, ... that allow a credit and collections staff to reduce the error rate of invoices being sent to customers, while also providing new tools to force customers to pay by the due dates listed on company...

Ngày tải lên: 21/06/2014, 04:20

... receivable A customer assets database lists several items the customer owns, but which are located on the company premises One common customer asset is consigned inventory This is stock the customer has ... 159 7–14 Maintain Customer Orders Database The previous section noted the need for compiling a listing of customer assets that can be used to apply leverage to customers to collect on overdue ... The same approach applies to customer orders If a customer has a large open order with a company, it is likely that the customer will be quite responsive to pressure to pay for open invoices when...

Ngày tải lên: 21/06/2014, 04:20

... the primary difficulties with converting paper-based forms to electronic ones is that many documents require a signature to be affixed to them This results ch10_4773.qxd 12/ 29/06 9:21 AM Page 224 ... there is no clear answer to these storage problems, a company may need to store data in multiple file formats and carefully review the integrity of the data from time to time to ensure that it is ... problem and one that can seriously impact operations One answer to this quandary is to convert all paper documents into digital ones and store them in the central computer system so that, potentially,...

Ngày tải lên: 21/06/2014, 04:20

... payment to the government A transaction history is also available on-line for all payments made within the last 120 days It is even possible to schedule payments up to 120 days prior to a tax ... accounting department to forget about the terms of various agreements other departments of a company entered into, resulting in missed billings to customers or payments to suppliers Due to the special ... money, companies tend to wait until the last minute to deposit them, usually through the local bank If there is no one available to go to the bank to transfer the funds to the government, or...

Ngày tải lên: 21/06/2014, 04:20

... difficult to obtain, and that must be kept in stock Finally, the existing inventory may take years to reduce to zero, unless a company is willing to take write-downs to eliminate some stock or ... left to make Cost: Installation time: 16–20 Move Inventory to Floor Stock The typical inventory contains an enormous number of small parts, many of which are difficult to track, are not stored ... 16–14 Eliminate the warehouse Inventory Accuracy 16–15 Audit all inventory transactions 16–16 Compare recorded inventory activity to on-hand inventories 16 17 Eliminate the physical count process...

Ngày tải lên: 21/06/2014, 04:20

... deposit 17 16 Transfer payroll to debit cards 17 17 Use direct deposit Payroll Management 17 18 Automate vacation accruals 17 19 Consolidate payroll systems 17 20 Eliminate personal leave days 17 21 ... Tracking 17 6 Avoid job costing through the payroll system 17 7 Switch to salaried positions 17 8 Use computerized time clocks 17 9 Use biometric time clocks 17 10 Track time with mobile phones 17 11 ... knowledge of the accuracy of the onhand inventory balances and no longer need to make a trip to the warehouse to ch16_4773.qxd 12/ 29/06 412 9:33 AM Page 412 Inventory Best Practices verify this information...

Ngày tải lên: 21/06/2014, 04:20

... Management 12 13 Assign closing responsibilities 12 14 Compress billing activities 12 15 Conduct transaction training 12 16 Continually review wait times 12 17 Convert serial activities to parallel ones ... biometric time clocks 17 10 Track time with mobile phones 17 11 Use honor system to track vacation and sick time Payments to Employees 17 12 Issue electronic W-2 forms to employees 17 13 Outsource ... Internet 12 3 Restrict the level of reporting 12 4 Write financial statement footnotes in advance 12 5 Create a disclosure committee Work Automation 12 6 Automate recurring journal entries 12 7 Automate...

Ngày tải lên: 21/06/2014, 04:20

... uneconomical to maintain a lockbox Second, the work required to convince customers to change the company’s pay -to address can be considerable Every customer must be contacted, usually by mail, to inform ... solution is to merge as many of them together as possible To use the previous example, rather than give a bank account to each store, it may be possible to issue a fixed number of checks to each location, ... that allow a credit and collections staff to reduce the error rate of invoices being sent to customers, while also providing new tools to force customers to pay by the due dates listed on company...

Ngày tải lên: 21/06/2014, 18:20

... required to reshuffle the production layout into sub-plants Further, if sub-plants are too small, it may not be possible to assign staff full-time to just one sub-plant, forcing them to service ... inventory items with an inventory tag still attached to them This is a simple visual approach for finding old inventory • Acknowledged obsolete inventory still in the system Even the best inventory ... of their customers, since they will spend less time selling to customers that have little realistic chance of paying There are a few problems that make this a tough best practice to adopt First,...

Ngày tải lên: 21/06/2014, 18:20

... the primary difficulties with converting paper-based forms to electronic ones is that many documents require a signature to be affixed to them This results ch10_4773.qxd 12/ 29/06 9:21 AM Page 224 ... there is no clear answer to these storage problems, a company may need to store data in multiple file formats and carefully review the integrity of the data from time to time to ensure that it is ... problem and one that can seriously impact operations One answer to this quandary is to convert all paper documents into digital ones and store them in the central computer system so that, potentially,...

Ngày tải lên: 21/06/2014, 18:20

... Management 12 13 Assign closing responsibilities 12 14 Compress billing activities 12 15 Conduct transaction training 12 16 Continually review wait times 12 17 Convert serial activities to parallel ones ... controller may have to exercise some tact in asking other department heads ch12_4773.qxd 12/ 29/06 9:24 AM Page 281 12 17 Convert Serial Activities to Parallel Ones 281 for permission to repeatedly ... closing activities and systematically converting serial activities into parallel ones is one of the best ways to reduce the time needed to produce financial statements Cost: Installation time: 12 18...

Ngày tải lên: 21/06/2014, 18:20