SharePoint 2016 for everyone all in one

SharePoint 2016 For Everyone & All In One Part – I This book has been written to make readers understand as practical as it could be and how it would help business to increase the productivity Whenever new technology jumps into market, it requires more time to recognize it’s features (though it may not be applicable for specific readers like MVPs) I hope with the help of this book, people will be aware of it well in advanced at high level Swati Pradip Bannore Jain 2/27/2016 Hello SharePoint 2016!! Hello Readers, I hope you will enjoy and learn while reading this book This book is the compilation of my own findings with reference to knowledge shared at different conferences & summary of MSDN & TechNet blog series/articles etc This book is written considering the larger audience including IT users, Business users, Architects, Developers and putting this knowledge in simple words To get into advance details, references are provided corresponding to subtitle So this definitely going to save your time to get acquainted to new technology over shorter period of time You can also start the discussions & get more clarifications here Everything is short and crisp but triggers the insight in you, which helps you to get into more depth SharePoint 2016 is cloud oriented version, tailored to different customer requirement, so let us understand about the hybrid architecture SharePoint Cloud (online) and on-premise integration becomes an essential factor to consider when requirements demands extensive availability of all the features in short duration of time In SharePoint 2016 is preconfigured for hybrid environment with no or less administrative efforts And global search is powered by Office graph and Delve I would like to introduce myself as consistent blogger, technology enthusiast with 9+ years of industry experience My twitter handle is @jaiswati, Technology Blog: http://swatipoint.blogspot.com , Blog about my own thoughts: http://allizzwellbyswatiji.blogspot.in/ FaceBook Community Page : https://www.facebook.com/SharePointQ/ Table of Contents SharePoint 2016 VS Pre- SharePoint 2016 Improved File Transfer UI Improvements Improved List Threshold Large list column index management Timer Job Enable Auto Indexing for SharePoint List or Library Outgoing Email Settings Secure Sockets Layer (SSL) with SMTP Connection Encryption Secure Sockets Layer (SSL) with No SMTP Connection Encryption Improved Search Index Authentication Operations and Telemetry Some more new features SharePoint 2016 Features Lists & WebTemplates Software and Hardware requirements Prerequisites Database servers Upgrade & Migration SharePoint 2016 installation Troubleshooting with the SharePoint 2016 installation SharePoint 2016 Server Role Server roles Role Conversion Services in the Farm SharePoint 2016 Hybrid Search Cloud Search Service Application Prerequisites for using Office 365 hybrid search Indexes in Cloud Search Service Application Federated Search Vs Cloud Hybrid Search Why to choose Cloud Hybrid Search? Cloud Hybrid Search Limitations: What is CloudIndex? What’s its role in Cloud SSA? Creating Cloud Service Application CreateCloudSSA.ps1 OnBoard-HybridSearch.ps1 How security works for Hybrid Search Results (Security Trimming of Search Results)? Search Indexing in SP 2016 E-discovery for Searching Sensitive data SharePoint 2016 Service Applications Deprecated Service Applications User Profile Synchronization Service Application Excel Service Application User Profile Service Application Active Directory Import Microsoft Identity Manager 2016 Profile Redirection Project Server Service Application Creating Project Server Application Create Project Server Site Collection Access Service App What’s new in SharePoint 2016 Sites Compliance Center for Data Loss Prevention (DLP) What is DLP? How DLP Works? Document Deletion Policies In Place Hold Policy Center About in Place hold Policy Center Creating In Place Hold Policies Fast Site Collection Creation (SCCF) Enable the Fast Site Collection Creation for a Web Template Create SiteMaster in particular Content databases Create Site Collection using the Site Master SharePoint Hybrid Configuring OneDrive for Business Site Folders Searching documents in OneDrive Using Hybrid OneDrive for Business Search (Hybrid search) Hybrid sites features Extranet (Partner facing extranet sites) Hybrid Picker Prerequisites Hybrid Scenarios configuration with Hybrid Picker Hybrid Options What are NextGen Portals? Next Gen Portals NextGen Portal Architecture Hub Site Collection Content Site Collection Libraries Office 365 Video Portal InfoPedia Delve and Office Graph Office Graph Delve Building Blocks Office Graph Endpoints SharePoint 2016 VS Pre- SharePoint 2016 Key focus areas in SharePoint 2016 are improved user experiences, Cloud Inspired Infrastructure & Compliance Reporting where improvements are being made SharePoint 2016 is the cloud version to achieve high level of reliability & performance with Server role optimizations Zero downtime patching strategy Improved distributed cache reliability Traffic management with intelligent routing and server health checks For example, Improved File handling Protocol Improved File Transfer This table helps to understand the improvement in File Transfer in SharePoint 2016 SharePoint Server Version SharePoint 2010 Mechanism Description Cobalt protocol SharePoint 2013 Shredded Storage SharePoint 2016 Background Intelligent Transfer Service (BITS) Server has to fetch the whole document from the database and merge the existing content with the user changes before saving the whole document back to the content database This allows documents to be stored in small pieces in the content database Because documents are already “shredded” in the database, the server does not have to fetch the whole document to merge the original contents with the changes, which reduces the server processing overhead Improves upload and download speeds and resiliency This is the summary of comparisons in SharePoint 2016 & earlier versions Content Database Size Site Collections Per Content Database List Threshold MaxFile Size SharePoint 2016 Content Database Sizing into TBs 100,000 site collections per content database Increased List Threshold>5000 MaxFile Size increases to 10 SharePoint 2013 200 GB in general usage scenario 2000 recommended 5000 maximum 5000 items SharePoint 2010 200 GB in general usage scenario 2000 recommended 5000 maximum 5000 items Default maximum file size is 250 Default maximum size is 250 MB Indexed Items GB & Removed Character restrictions 2x increase in Search scale to 500 million items MB which can increase upto 2 GB 100 million per search service application 10 million per index partition which can increase up to 2 GB 100 million per search service application 10 million per index partition UI Improvements SharePoint 2016 UI is similar to SharePoint Online (in Office 365), with few additional changes Authoring Canvas to create content for a web page using a Sway-like user experience Durable Links which allows documents to be moved while keeping the URL intact, because it is based on a resource ID Hybrid Picker Use Hybrid Picker to configure hybrid features between SharePoint Server 2016 and SharePoint Online Hybrid Picker is part of Office 365 You can find it in the SharePoint Tenant Admin console You need to log on as a Global Administrator or a user assigned the SharePoint Administrator role To use Hybrid Picker, you also need to be logged in to a SharePoint Server 2016 IT server as a Farm Administrator Prerequisites In below table find the pre-requisites to configure Hybrid Picker Conditions In case of SharePoint Server 2013 farm should have September PU or later properly installed Open 80 and 443 ports in the firewall for outbound communications Farm Administrator access to Central Administration Global Administrator Access to Office 365 Account being synchronized with properties such as email, SIP, email address Users synchronized with Office 365 using Azure Active Directory Sync (AAD Sync) Environment On-Premise On-Premise On-Premise Office 365 On-Premise Hybrid Scenarios configuration with Hybrid Picker Hybrid One Drive for Business This redirects your users' OneDrive for Business to OneDrive for Business in Office 365 It also installs a server-to-server (OAuth/S2S) connection between SharePoint Server on-premises Find more details in this section of the book Hybrid site features This option configures a server-to-server (OAuth/S2S) trust between SharePoint Server 2016 and Office 365 & then configures hybrid sites features Choosing the option configures hybrid OneDrive for Business as well Find step by step roadmap for configuration of Hybrid Site features here After this feature configured using hybrid picker, Users having access (configured as the part of audience group) to Office 365 environment, will be redirected to Delve User Profile (i.e About me link, under settings menu, in top right corner in the ribbon) This can be configured as part of One Drive for business configuration described in this section Users will be able to see the aggregated list of his/her followed sites from on-premise & Office-365 environment (on click of App Launcher) Hybrid Options This snapshot describes the various options available with hybrid configuration with respect to hybrid extranet & hybrid Search What are NextGen Portals? Office 365 Video Portal, Infopedia & Delve are the out of the box NextGen Portals These Intelligent, Social, Mobile, Ready-to-Go Portals are enhanced by key Office 365 capabilities like Office Graph, Office Add-Ins, OneDrive, Skype, Outlook, Yammer, SharePoint Content Management, Azure Media & PaaS service, Compliance Center These Office 365 capabilities can be leveraged in SharePoint 2016 On-Premise server with the help of hybrid configuration.These capabilities includes experiences like Portals, Team Sites, Files, Search, Social, BI etc Next Gen Portals Page Renderer & Authoring canvas components are built on top of SharePoint Content Storage, this portal API can be accessed through REST APIs Custom portals can be created using the NextGen portal template Building blocks of Next Gen Portals are as shown below NextGen Portal Architecture Each NextGen Portal consists of Hub site collection & Content Site Collection (Channel).Each Content Site collection can be created in Hub Site Collection Hub Site Collection Hub site collection is similar to Community Portal (Search Center which shows all communities in the farm), It displays the data hosted in Content Site Collection/Channels Hub Site collections is under .sharepoint.com/portals/hub managed path (Per Tenant) For example, In Video Office 365 Hub, from this central site collection, different video channels can be created Security can be managed from Managed Settings for Hub Site collection /Channels After you upload the videos to channel, you will need to wait for the crawling to be completed Content Site Collection With respect to each Hub Site Collection, Channels/Content site Collections are created under the /portals/ managed path Libraries In each Content Site Collection, Portal Data is stored in respective libraries in different format Library Pages Images Videos Format Page data as JSON Blob list items Image Assets for pages Video Files (backed by Azure Media Services) Office 365 Video Portal Office uses Video Azure Media Services for transcoding (converting) videos in multiple formats to be compatible with most devices (devices) Azure Media Services only exists in the cloud, so can be a version "hybrid" Video hub portal in Office 365, contains different channels, Video uploaded in this channel is stored in Azure Components & Timer Job manages interaction between SharePoint Online & Azure components End user uploads video to SharePoint Online, SharePoint interacts with Azure Service media service for transcoding the video and storing it in Content Storage Azure Media service also provides thumbnails for referencing the particular video Azure Media Service delivers video streaming through AES security to Content Delivery network & viewers can view secured contents Following features are responsible for Video Processing in SharePoint Online WebApplication Feature: Video Processing This feature registers video processing timer job WebApplication Feature: Cloud Video Thumbnail Provider This feature provides functions to generate thumbnails for videos InfoPedia This is the Knowledge management Portal, definitive hub for MicroSites, Boards & personalized portal powered by Office graph This landing page shows the collection of Microsites (links to Microsites enabled with Social Features).At high level InfoPedia is collection of Microsites, Boards, and Articles in defined hierarchy Find more about InfoPedia & Microsites here Delve and Office Graph Delve is the knowledge management portal in context with current logged in user & Office graph is the graphical representation of related activities among related users and related information Delve uses the Office Graph to deliver personalized views of the people and content Delve now lets you discover Content types from across Office 365 To get more insights on Delve & Office Graph, check out these very informative posts with more details http://www.dotnetmafia.com/blogs/dotnettipoftheday/archive/2014/09/08/a-quick-look-at-delvein-office-365.aspx https://support.office.com/en-us/article/Office-Delve-for-Office-365-admins-54f87a42-15a444b4-9df0-d36287d9531b To activate Delve, You’ll need to turn on the First Release program in your Office 365 Service Settings You'll need to enable Delve on the SharePoint Settings as well Choose the option Allow access to the Office Graph (default).Tenant administrator may turn off office graph and Delve for the whole tenancy In Ribbon, navigate to Delve link Allow access to Office Graph Alternatively, Individuals can turn off the Delve settings Office Graph It’s an intelligent fabric that applies machine learning to match the connection between people, content and interactions all across Office 365.Office Graph consists of signals which shows actions between Office 365, Actors & Items Signals are security trimmed & respects the privacy of the end users Signals are categorized as Public signal/Private signal based on level of Privacy Each signal consists of Actor Node, Edges (to connect Actor to Object/Item) & Object or Item This table describes different types of edges (in Signals) with Private/Public visibility Edge Description Visibility Personal FeedlFeed The actor’s personal feed as shown on their Private Home view in Delve Modified Items that the actor has modified in the last Public three months OrgColleague Everyone who reports to the same manager Public as the actor OrgDirect The actor’s direct reports Public OrgManager The person whom the actor reports to Public OrgSkipLevelManager The actor’s skip-level manager Public WorkingWith People whom the actor communicates or Private works with TrendingAround Items popular with people whom the actor Public works or communicates with frequently Aggregated across several signals Viewed Items viewed by the actor in the last three Private months WorkingWithPublic A public version of the WorkingWith edge Public Delve Building Blocks This table describes the building blocks of Delve & sequence in which graph query is executed Sequence Features Graph search Signals Preview images Technique /_api/search/query /_api/signalstore/signals /_layouts/15/getpreview.ashx Office Graph Endpoints Custom Apps /Solutions can be developed using the API exposed by Graph endpoints To get the end to end details about this api, get through Connect 2015 Videos Delve can be extended for custom requirements using Graph Query Language (GQL), External Hybrid Content, External Activity ... This table helps to understand the improvement in File Transfer in SharePoint 2016 SharePoint Server Version SharePoint 2010 Mechanism Description Cobalt protocol SharePoint 2013 Shredded Storage SharePoint 2016 Background Intelligent... That now seems to be resolved in SharePoint 2016 Some more new features Mr Bill Baer, had introduced the new features in SharePoint 2016 Have a look in his blog posts here SharePoint 2016 Features Lists & WebTemplates In SharePoint 2016, new features & WebTemplates are introduced... any search engine, locally stores its index (the index is the set of information that allows users to find documents easily in the documentary system) SharePoint 2016 and SharePoint 2013 with the CU of August 2015 provide the ability to