Microsoft dynamics GP 2016 cookbook

Microsoft Dynamics GP 2016 Cookbook Table of Contents Microsoft Dynamics GP 2016 Cookbook Credits About the Authors About the Reviewers www.PacktPub.com eBooks, discount offers, and more Why subscribe? Instant updates on new Packt books Preface What this book covers What you need for this book Who this book is for Sections Getting ready How to it… How it works… There's more… See also Conventions Reader feedback Customer support Downloading the color images of this book Errata Piracy Questions Personalizing Dynamics GP Introduction Personalizing the home page by selecting the right role How to it See also Improving visibility by setting required fields to bold and red Getting ready How to it How it works There's more Modifier with VBA Further personalizing the home page by customizing the layout How to it There's more See also Speeding up access to data with Quick Links Getting ready How to it How it works See also Rearranging navigation to make it easier Getting ready How to it How it works Managing personal reports with My Reports How to it There's more Reports without options Better dates in report options See also Viewing open items with Task List Getting ready How to it How it works There's more Recurring tasks See also Accessing accounts faster with Favorites in lookups Getting ready How to it There's more Set as default view Restricted list Resetting Account security See also Cleaning up the mess by fixing AutoComplete errors Getting ready How to it How it works There's more Removed unused entries Reducing the number of AutoComplete entries Resetting AutoComplete Organizing Dynamics GP Introduction Speeding up account entry with Account Alias Getting ready How to it… How it works… See also Cleaning account lookups by removing accounts from lookups How to it… How it works… Gaining visibility with horizontal scroll arrows How to it… How it works… There's more… Activating Horizontal Scroll Arrows for all users Widening segments for better visibility Streamlining payables processing by prioritizing vendors Getting ready How to it… How it works… Getting clarity with user-defined fields How to it… How it works… There's more Special User-Defined features Company Setup user-defined fields Expanded user-defined fields See also Developing connections with Internet User Defined fields How to it… How it works… There's more… Login and password Labels and See also Controlling reporting with account rollups Getting ready How to it How it works… See also Remembering processes with an ad hoc workflow Getting ready How to it How it works… See also Improving financial reporting clarity by splitting purchasing accounts How to it… How it works Speeding up lookups with advanced lookups Getting ready How to it How it works See also Going straight to the site with web links Getting ready How to it How it works There's more The All Field Values box Multiple values See also Automating Dynamics GP Introduction Copying security from an existing user Using Reminders to remember important events How to it How it works There's more Drilling down into reminders See also Controlling reporting dates with beginning and ending periods Getting ready How to it How it works There's more Fiscal period versus month Beyond the period Speeding up entry by copying an inventory item How to it How it works Automating processes with macros How to it How it works There's more Macros can be made faster Macros and the shortcut bar Macros can be run with a keystroke combination Macro pauses Sequential macros See also Getting early warnings with Business Alerts Getting ready How to it How it works There's more Prebuilt alerts See also Splitting AP across departments automatically with Control Account Management Getting ready How to it How it works There's more Multi-company See also Speeding document delivery with e-mail Getting ready How to it How it works There's more Customer and vendor setup Company setup Relating or linking items for suggested sales Getting ready How to it See also Automatically post cash receipt deposits Simplifying statement delivery with print remaining documents How to it How it works Leveraging New and Updated Features in Dynamics GP Introduction Take the company offline for maintenance How to it How it works… There's more… Copying and pasting journals from Excel Getting ready How to it There's more Budget Import Exception reporting Getting ready How to it Enhanced GL Year-End Closing How to it How it works There's more Unit Account Reversing Year-End Close Fix cross-company mistakes by voiding intercompany transactions Getting ready How to it See also Improving cross-company visibility with Intercompany Journal inquiries How to it How it works EFT Format Enhancements Getting ready How to it There's more Expanding payment options with credit card payment runs Getting ready How to it How it works Merging records with Customer Combiner and Modifier How to it There's more Modifying a customer number Import from spreadsheet Other Combiner functions Modifying Sales Order Ship To Address Getting ready How to it How it works There's more See also Getting a complete view with All-In-One View How to it How it works Tracking serial and lot numbers on drop ship POs Getting ready How to it How it works There's more… See also Selecting multiple serial or lot numbers How to it There's more… See also Intercompany asset transfer How to it There's more See also Historical depreciation report How to it How it works There's more Mass depreciation reversal Reset History in Detail See also Fixed Assets Batches How to it There's more See also Improve year-end with the Fixed Asset Year-End Closing Report Getting ready How to it Purchase requisitions How to it There's more… Gaining efficiency by printing or e-mailing any report with Word templates Getting ready How to it There's more Attaching documents to records Getting ready How to it Exposing Hidden Features in Dynamics GP Introduction Controlling Posting Dates when not posting by batch How to it How it works… Reducing posting steps with better Printing Control Getting ready How to it How it works There's more Posting reports Print Options box See also Improving information with Tax Dates in transactions Getting ready How to it How it works See also Gaining the option to process taxes in general ledger Getting ready How to it How it works See also Changing the Remit-To Address on a Payables transaction after posting How to it Understanding an asset's financial information with Asset Details How to it How it works Speeding up entry by copying a purchase order How to it How it works There's more Copying a sales order Getting control of printing with Named Printers Getting ready How to it How it works There's more Printer classes N Named Printers setting up, for print control / Getting control of printing with Named Printers, Getting ready, How to it working / How it works printer classes, selecting / Printer classes Navigation List exporting, to Microsoft Excel / Getting fine-grained control of Excel Exports from Navigation lists to Excel, How it works… Navigation lists speeding up, by disabling Business Analyzer / Speeding up Navigation lists by disabling Business Analyzer, There's more… Navigation pane rearranging / Rearranging navigation to make it easier, How it works Next Asset ID setting up / Getting started… O OData activating, for better external analysis / Activating OData for better external analysis, How to it…, How it works… installation link / Getting ready initial update, reference link / Getting ready securing, for access control / Secure OData to control access, How to it…, There's more… SQL objects, adding / SQL objects connecting, to Excel for Business Intelligence / Connecting OData to Excel for Business Intelligence, How to it…, How it works… used, for connecting GP to Power BI / Connecting GP to Power BI with OData, How to it… OData Feature Documentation reference link / There's more… Office Data Connection (ODC) / Skipping the exports by using pre-built Excel reports Open Database Connectivity (ODBC) / Reporting on any Dynamics GP data with direct Excel connections open items viewing, with Task List / Viewing open items with Task List, How to it out of balance problems reducing, with Allow Account Entry / Reducing out of balance problems with Allow Account Entry, How to it…, How it works… adjustments / Adjustments P Paid Transaction Removal used, for cleaning up Accounts Receivable / Cleaning up Accounts Receivable with Paid Transaction Removal, How to it…, How it works… Payables Invoices creation, avoiding / Avoid creating Payables Invoices when a PO already exists, How to it , How it works payables processing streamlining, by vendor prioritization / Streamlining payables processing by prioritizing vendors, Getting ready, How to it…, How it works… payment options expanding, with credit card payment runs / Expanding payment options with credit card payment runs, How to it performance improvement, by adjusting AutoComplete settings / Improving performance by adjusting AutoComplete settings, How to it…, How it works… personal reports managing, with My Reports / Managing personal reports with My Reports, How to it , There's more without options / Reports without options dates, setting for automatic reporting / Better dates in report options POs used, for controlling prepayments / Controlling POs with prepayments, How to it , There's more posted Payables Transaction Remit-To Address, modifying / Changing the Remit-To Address on a Payables transaction after posting, How to it Posting Dates controlling / Controlling Posting Dates when not posting by batch, How it works… posting reports control, gaining / Reducing posting steps with better Printing Control, Getting ready, How to it about / Posting reports print options box, turning off / Print Options box Posting Types checking, for ensuring proper year-end closing / Ensuring proper year-end closing by checking Posting Types, Getting ready, How to it…, How it works… post transactions, by batch process, setting up / Getting ready Power BI OData, used for connecting GP to / Connecting GP to Power BI with OData, How to it…, How it works… adding, to homepage in Dynamics GP / Adding Power BI to the home page in Dynamics GP, Getting ready, How to it…, How it works… reference link / Getting ready Pre-built Excel Reports used, for skipping exports / Skipping the exports by using pre-built Excel reports, Getting ready, How to it… Excel Report Designer / Excel Report Designer SQL and ODC connections / SQL and ODC connections Security Warning / Trust and security prepayments used, for controlling POs / Controlling POs with prepayments, Getting ready, How to it , There's more printer classes system / Printer classes user / Printer classes company / Printer classes user and company / Printer classes AnyPrinterID / Printer classes ManualSelection / Printer classes none / Printer classes Print Remaining Statements setting up / How to it processes remembering, with ad hoc workflow / Remembering processes with an ad hoc workflow, How to it , How it works… automating, with macros / Automating processes with macros, How it works , There's more purchase order copying / Speeding up entry by copying a purchase order, How to it , How it works sales order, copying / Copying a sales order Purchase Order (PO) closing, for providing clean vendor information / Providing clean vendor information by properly closing Purchase Orders, How it works… purchase requisition about / Purchase requisitions entering / How to it , There's more… purchasing accounts splitting, for improvement of financial reporting clarity / Improving financial reporting clarity by splitting purchasing accounts, How to it…, How it works Q Quick Links used, for speeding access to data / Speeding up access to data with Quick Links, How to it , How it works R Reconcile to GL functionality used, for speeding month end processing / Speeding up month-end processing with the Reconcile to GL functionality, How to it , How it works , There's more year, balancing / Balancing the year The Closer from Reporting Central option / When AP and AR aren't enough reference link / When AP and AR aren't enough Reconcile utility used, for validating balances / Validating balances with the Reconcile utility, How to it…, How it works… records merging, with Customer Combiner and Modifier / Merging records with Customer Combiner and Modifier, How to it , There's more , Modifying a customer number documents, attaching to / Attaching documents to records, Getting ready, How to it merging, with Combiner functions / Merge records with Combiner, How to it , There's more recurring batches setting up, for clearance after posting / Getting greater journal entry control by clearing recurring batch amounts, How to it… refreshable Excel report creating, from SmartList object / Creating a refreshable Excel report from a SmartList, How to it… remaining statements printing, for statement delivery simplification / Simplifying statement delivery with print remaining documents, How to it reminders used, for remembering important events / Using Reminders to remember important events, How to it , How it works about / Drilling down into reminders Remit-To Address modifying, on posted Payables Transaction / Changing the Remit-To Address on a Payables transaction after posting, How to it report improvement, by sending SmartList to Microsoft Word / Improving reports by sending SmartLists to Word, How to it…, How it works… reporting dates controlling, with beginning and ending periods / Controlling reporting dates with beginning and ending periods, Getting ready, How it works Fiscal period, versus month / Fiscal period versus month beginning and ending Fiscal year and calendar year / Beyond the period reports controlling, with account rollups / Controlling reporting with account rollups, Getting ready, How to it , How it works… reports dictionary location, changing / How to it… results, SmartList limiting, with Search feature / Improving information returned with SmartList Search, How to it , How it works Field Comparison checkbox / Field comparison Match Case checkbox / Match case Search type / Search type Wildcard search / Wildcard search Reverse Tax functionality used, for tackling self-assessed taxes / Tackling self-assessed taxes such as Use Tax with the Reverse Tax functionality, Getting ready, How to it , How it works…, There's more… reference link / There's more… S Sales Order Ship To Address modifying / Modifying Sales Order Ship To Address, How to it , How it works Scribe reference link / Importing data with Microsoft Word and a Dynamics GP macro Search feature used, for limiting results of SmartList / How to it , How it works security access copying, from existing user / Copying security from an existing user Segment names used, for preventing account selection errors / Preventing account selection errors with segment names, How to it…, How it works… self-assessed taxes tackling, with Reverse Tax functionality / Tackling self-assessed taxes such as Use Tax with the Reverse Tax functionality, Getting ready, How to it , How it works…, There's more… serial numbers tracking, on drop ship POs / Tracking serial and lot numbers on drop ship POs, How to it , There's more… service packs rolling down, with Client Update for updated code maintenance / Maintaining updated code by rolling down service packs with Client Updates, How to it…, How it works… reference links / Getting ready errors / Service pack errors SmartConnect reference link / Importing data with Microsoft Word and a Dynamics GP macro SmartList sorting / How to it fields, adding / Tailoring SmartLists by adding fields, How to it… fields, rearranging / How to it… fields, removing / Removing fields Favorites / Favorites default SmartLists / Default SmartLists creating / Creating a new SmartList, How to it…, There's more… previewing / Preview the SmartList default columns, configuring / Configuring default columns for new SmartLists creating, from SQL View / Creating a new SmartList from a SQL View, Getting ready, How to it…, There's more… filter, adding to / Adding a filter to a SmartList, How to it… exporting, to Microsoft Excel for building analyses / How to it…, How it works… sending, to Microsoft Word for improving reports / Improving reports by sending SmartLists to Word, How to it…, How it works… exporting, to Microsoft Excel / Getting fine-grained control of Excel Exports from SmartList, Getting ready, How to it…, How it works… SmartList Alerts used, for obtaining warning / Getting warnings with SmartList alerts, How to it , How it works custom Reminders, modifying / Modifying and removing custom Reminders custom Reminders, removing / Modifying and removing custom Reminders SmartList column name, modifying / Renaming fields for clarity, How it works default SmartList column names, modifying / Default SmartList column names SmartList Favorites used, for speeding up access to information / Speeding up access to information with SmartList Favorites, How it works modifying / Modifying SmartList Favorites Go To button, using / Go To restricting, for access control / Controlling access by sharing or restricting SmartList Favorites, Getting started…, How it works sharing, for access control / Controlling access by sharing or restricting SmartList Favorites, How to it , How it works SmartList security / SmartList security Favorite naming, best practices / Favorite naming best practices SmartList object exporting / Exporting a SmartList object, How to it importing / Importing a SmartList object, How to it… refreshable Excel report, creating / Creating a refreshable Excel report from a SmartList, How to it… SmartList record limits used, for controlling data / Controlling data with SmartList record limits, How to it , How it works SmartLists about / Introduction SQL script reference link / Getting ready SQL Trigger / Speeding up Navigation lists by disabling Business Analyzer SQL View SmartList, creating from / Creating a new SmartList from a SQL View, Getting ready, How to it…, There's more… reference link / There's more… system password resetting, for lost password correction / Correcting a lost password by resetting the system password, How it works… T Task List used, for viewing open items / Viewing open items with Task List, How to it , How it works , There's more task, set as recurring / Recurring tasks, See also Tax Dates used, for improving information intransactions / Improving information with Tax Dates in transactions, Getting ready, How it works test company user login warning, sending / Ensuring entry in the correct company by warning about test companies, How it works… using / Ensuring entry in the correct company by warning about test companies transactions posting / How to it Twitter reference link / How to it… U Universal Naming Convention (UNC) / How to it… user's forms location, changing / How to it… user-defined fields used, for obtaining clarity / Getting clarity with user-defined fields, How to it… special user-defined features / Special User-Defined features company setup user-defined fields / Company Setup user-defined fields expanded user-defined fields / Expanded user-defined fields User Access and Granted Security Roles reference link / Getting ready V Value Added Tax (VAT) / Improving information with Tax Dates in transactions vendor prioritization payables processing, streamlining by / Streamlining payables processing by prioritizing vendors, Getting ready, How to it… Victoria Yudin's blog reference link / There's more… visibility improvement, by setting Required Fields bold and red / Improving visibility by setting required fields to bold and red, How to it , There's more Modifier with VBA utility / Modifier with VBA Visual Basic for Applications (VBA) / How it works… W warnings obtaining, with SmartList Alerts / Getting warnings with SmartList alerts, How to it , How it works web links used, for directing directly to sites / Going straight to the site with web links Word templates used, for printing reports / Gaining efficiency by printing or e-mailing any report with Word templates, Getting ready, How to it used, for e-mailing reports / Gaining efficiency by printing or e-mailing any report with Word templates, Getting ready, How to it .. .Microsoft Dynamics GP 2016 Cookbook Table of Contents Microsoft Dynamics GP 2016 Cookbook Credits About the Authors About the Reviewers... Getting ready How to it… How it works… Index Microsoft Dynamics GP 2016 Cookbook Microsoft Dynamics GP 2016 Cookbook Copyright © 2016 Packt Publishing All rights reserved No part of this book... Ian is the author of Microsoft Dynamics GP 2013 Financial Management by Packt Publisihing and Microsoft Dynamics GP Workflow 2.0 and Implementing the Microsoft Dynamics GP Web Client by azurecurve