Project management plan

The objective of this document is to inform the Owner the organization plan and the executive method of APAVE Vietnam and South East Asia’s project management. This is to obtain/ satisfy the requirements of project and of customers.

APAVE VIET NAM & SOUTHEAST ASIA Project Management Plan PROJECT MANAGEMENT PLAN CODE: AVN-CTC-QLDA PREPARED BY REVIEWED BY APPROVED BY THAI NGUYEN DAN PHUONG Specialist of TechnicalOperation Division LE HUE Assistant of Deputy General Director NGUYEN CONG PHU General Director If any page(s) of this document is found dirty, deficient, torn or unreadable, please inform to be re-supplied Code: AVN-CTC-QLDA Date of Issue: 12/03/2009 Issue no.: 01 Page 1/15 APAVE VIET NAM & SOUTHEAST ASIA Project Management Plan AMENDMENT RECORD: in one issue Revision Date Content If any page(s) of this document is found dirty, deficient, torn or unreadable, please inform to be re-supplied Code: AVN-CTC-QLDA Date of Issue: 12/03/2009 Issue no.: 01 Page 2/15 APAVE VIET NAM & SOUTHEAST ASIA Project Management Plan Objective The objective of this document is to inform the Owner the organization plan and the executive method of APAVE Vietnam and South East Asia’s project management This is to obtain/ satisfy the requirements of project and of customers Scope of application This document is applied in APAVE Vietnam and South East Asia’s and the parties which are related to the projects managed by APAVE Vietnam and South East Asia Reference Quality Manual of APAVE Vietnam and South East Asia The current edition of ISO 9001 Decree 12/2009/NĐCP issued on 12/02/2009 about the Construction Management for Construction works and the current documents Decree 209/2004/NĐCP issued on 16/12/2004 about the Quality Management for Construction works Content 4.1 Project Management Principles APAVE Vietnam and South East Asia manages projects basing on the following principles: Comply with the Owner's contract, Comply with the 209/2004/NĐCP construction law, Decree 12/2009/NĐCP and Decree Apply the management model based on the current ISO 9001 4.2 Project Management Objectives Project management objectives are determined to satisfy the Owner’s requirements of: Scope of work Quality of the construction work Execution progress of the construction work Ensure the contract expense 4.3 Project Management Deployment 4.3.1 Presentation of construction project Name of construction project Project location The Owner The Project Management Consultant If any page(s) of this document is found dirty, deficient, torn or unreadable, please inform to be re-supplied Code: AVN-CTC-QLDA Date of Issue: 12/03/2009 Issue no.: 01 Page 3/15 APAVE VIET NAM & SOUTHEAST ASIA Project Management Plan The contractors Scale of construction project Structure of construction project Architecture of construction work Technical systems 4.3.2 Requirements of the Owner Quality of construction work Completion time of construction work Execution manners Other requirements 4.3.3 Scope of work Scope of project management is based on the memorial minutes which is established between the Owner and APAVE Vietnam and South East Asia Scope of work usually consists of: Support the Owner in project execution, from the investment preparation to the investment execution Support the Owner in project execution in the investment completion Technical design/ construction drawing design verification and estimate of expenditure Tender planning, tender organization, tender evaluation and tendering result submission to the Owner Negotiation organization, submission to the Owner Management and operation of construction project, consisting of: - Quality management - Quantity management - Schedule management - Cost management - Human resources management - Risk management - Communication management - Procurement management - Labor safety & Environmental hygiene management Legality verification of the related works in construction phase Verification of acceptance documents, as-built quality/ quantity documents Supporting the Owner in documents/ records establishment and storage - Legal documents If any page(s) of this document is found dirty, deficient, torn or unreadable, please inform to be re-supplied Code: AVN-CTC-QLDA Date of Issue: 12/03/2009 Issue no.: 01 Page 4/15 APAVE VIET NAM & SOUTHEAST ASIA Project Management Plan - Quality documents - Material documents - Labor safety documents 4.3.4 Appointment of Project Director and Project Manager Project Director Project Director shall be APAVE Deputy General Director, Branch Managers or Division Managers depending on the project scale Project Director shall bear the principle responsibility for executing the requirements in the contract between APAVE Vietnam and South East Asia and the Owner in project execution Project Director shall bear responsibilities to the General Director of APAVE Vietnam and South East Asia in consequences of management, of Project Management Board operation and in ensuring the project quality to the contract requirements Project Manager Project Manager shall be appointed with rights and responsibilities in order to ensure that he can bring into play the competence of Project Management Board to satisfy the Owner’s requirements 4.3.5 Project management for construction works Basing on the scope of work assigned by the Owner, the construction projects managed by APAVE Vietnam and South East Asia are divided into the following phases: 4.3.5.1 Design phase The Big Projects Management Board and APAVE branch offices near the sites shall support in this phase It consists of the following affairs : Planning the organization of a designer selection and an evaluation board (if needed) The invited designers must have appropriate design experiences Organizing a designer selection Negotiating contract with the design consultant Deploying preliminary design, technical design and construction drawing design steps Supervising and controlling the design process Supporting the Owner in selecting design solutions Verifying designs and estimating of expenditure Reviewing verification results and amending Submitting drawing designs to the Owner Submitting cost estimate documents to the Owner If any page(s) of this document is found dirty, deficient, torn or unreadable, please inform to be re-supplied Code: AVN-CTC-QLDA Date of Issue: 12/03/2009 Issue no.: 01 Page 5/15 APAVE VIET NAM & SOUTHEAST ASIA Project Management Plan References: Procedure for verifying the structural design of civil and industrial construction works, AVN-CTC-P01 Procedure for verifying the cost estimate document, APS-CTC-P03 Instruction for checking the calculation and design of foundation of construction works, AVN-CTC-P01-I01 Instruction for checking the design calculation of reinforced concrete structure,, AVNCTC-P01-I02 4.3.5.2 Tender phase The Big Projects Management Board and APAVE branch offices near the sites shall support in this phase It consists of the following affairs : Planning the organization of a tendering, ensuring that attending contractors must know and have much experiences in the same construction works Supporting the Owner in approving tender plans Supporting the Owner in organizing a Tender Evaluation Board, verifying consultant’s tender evaluation results, selecting the winner Supporting the Owner in establishing Tender selection documents and notifying tendering results Supporting the Owner in negotiating contract with selected parties Submitting contracts to the Owner for approval References: Procedure for consultation of tender arrangement for erection & purchasing of material & equipment, AVN-CTC-P03 4.3.5.3 Construction phase Project Management in construction phase includes following processes: Prepraring process Planning process Executing process Supervising process Closing process A) Preparing Understand the requirements of Owner about the scope of work, schedule to put the buildings into operation, quality requirement and construction method; Make the general organization diagram of the project If any page(s) of this document is found dirty, deficient, torn or unreadable, please inform to be re-supplied Code: AVN-CTC-QLDA Date of Issue: 12/03/2009 Issue no.: 01 Page 6/15 APAVE VIET NAM & SOUTHEAST ASIA Project Management Plan STATE DEPARTMENTS OWNER PROJECT MANAGEMENT CONSULTANT APAVE VN & SEA DESIGN CONSULTANT SUPERVISING CONSULTANT CONSTRUCTOR QUALITY CONSTRUCTION CONTROL Project Management Organization Diagram Project Management Organization Diagram includes Project Director, Project Manager, Site Secretary, project management team, supervising team, supportive departments from company's offices and from APAVE group Project Management Board shall receive technical support from APAVE France, APAVE Malaysia, Big Project Department, Technical Operation Department of APAVE Viet Nam & Southeast Asia Besides, branches of APAVE which are near the project site shall support design verification, consultation to select tender and human resource Make total project schedule to be approved by Owner Construction schedule shall be made in accordance with the compensation plan, demolishment, re-establishment and commision requirement of Owner Legal requirement, kick-off conditions and requirements of other organization (if any) Project's budget If any page(s) of this document is found dirty, deficient, torn or unreadable, please inform to be re-supplied Code: AVN-CTC-QLDA Date of Issue: 12/03/2009 Issue no.: 01 Page 7/15 APAVE VIET NAM & SOUTHEAST ASIA Project Management Plan If any page(s) of this document is found dirty, deficient, torn or unreadable, please inform to be re-supplied Code: AVN-CTC-QLDA Date of Issue: 12/03/2009 Issue no.: 01 Page 8/15 APAVE VIET NAM & SOUTHEAST ASIA Project Management Plan B) Planning Planning process for project mangement shall be prepared after the contract between APAVE Vietnam & South East Asia and the Owner is signed Construction management plan shall be made prior to the construction phase and shall be summited to the Owner for approval before use Construction management plan shall includes: Intergrated mangement plan - Definition, preparation, integration and cooperation small plans to monitor and control overall project - Establishing procedures for project construction cooperation - Establishing the plan to monitor and control the general situation of the project Reference: Procedure for executive cooperation, AVN-PIM-P01 Scope management plan - Determining the work, items based on the scope of work stated by the Owner  work, items that belong to structural construction  work, items that belong to M/E  work, items that belong to architecture and finishing work  Other works that are relevant to the protect - Establishing the Work Breakdown Structure and numbering work, items - Making the plan to supervise, take and check over the project Schedule management plan - Determining the order of work, items, including strutural construction, M&E, architecture - Estimating the resource to carry out the construction work, items - Estimate the time to conduct construction work, items - Make the project schedule - Make the plan to monitor the construction schedule at site Cost management plan - Estimation, budget for the project - Establishing the procedure to check the payment to contractor - Acheiving the agreement among the participants about the procedures, forms, receipts, responsibilities as a legal base for payment - Making statistic list to record all payments in chronologic order - Achieve the agreement with Contractor about the payment procedure and and payment plan If any page(s) of this document is found dirty, deficient, torn or unreadable, please inform to be re-supplied Code: AVN-CTC-QLDA Date of Issue: 12/03/2009 Issue no.: 01 Page 9/15 APAVE VIET NAM & SOUTHEAST ASIA Project Management Plan Quality management plan - Establishing standards related to the project and executive methods - Building quality objectives - Building management system and quaility assurance system in accordance with TCVN ISO 9000 Reference: Quality Manual, AVN-QMS-M Human resource management plan - making human resource plan, searching human resources and appointing personels into appropriate positions corresponding to each construction phase (including structural construction and infrastructure phase, M&E phase and finishing phase) - Responsibilities and reporting level of each position Communication management plan - Communication methods, communication hierarchy, weekly meeting plans - Plans to report the construction schedule to the Owner Risk management plan For longterm project, it's necessary to determine risks that might affect the project, as well as their characteristics, and reaction plan to minimize their impact Materials, equipment supply and procurement management plan - making plan to assure that materials, equipment shall be supplied in time, in accordance with construction schedule:  plans to supply materials and equipment for structural items  plans to supply materials and equipment for M&E items  plans to supply materials and equipment for architectural items, fishing work - Checking the materials' quality to be supplied - Checking the origine of materials and equipment, quantity and specifications in conformity with the design requirement, checking the quality certificate of equipment and materials - Plans to manage the supply and procurement contracts Document management plan Establishing procedures to control document and records Reference: Document control procedure, AVN-QMS-P01 Record control procedure, AVN-QMS-P02 Labor safety and environmental hygiene management plan Establishing methods and procedures to assure labor safety which is based on the labor safety codes & standards, labor safety decrees If any page(s) of this document is found dirty, deficient, torn or unreadable, please inform to be re-supplied Code: AVN-CTC-QLDA Date of Issue: 12/03/2009 Issue no.: 01 Page 10/15 APAVE VIET NAM & SOUTHEAST ASIA Project Management Plan Establishing plans to collect wastes, garbages, keep the construction site dry and clean Reference: Instruction for labor safety and environmental hygiene, AVN-PIM-I03 C) Executing Control, coordinate the activities of project based on approved plan Apply the system’s procedures to ensure the quality of project Make the periodical payment report and balance report to the Owner Attend with the Owner to explain the balance report Human resource management including the human appointment, improvement and member interface ensures that the project is well done; ability Exchange and supply information in time to right object Guide the contractor to implement the labour safety and site sanitary mission D) Monitoring, supervising and controlling The construction project monitoring, supervising and controlling processes ensure that all the execution works are carried out as requirements, all risk problems are identified in time so that the reparation action will be performed; and the regular monitoring and measurement can identify all the changes compared with plan Project performance situation supervising and controlling: - The informations about project performance situation shall be collected and measured To make the project performance reports, supply the information about workload, progress, cost, manpower, quality and risk All the evaluation of work’s process and tendency will be performed to ameliorate the process effectively - Project management parts will make the project performance report to Project Manager - Monitor all the design changements (if any) - Verify, reckon up all the complaint of Contractor and report to the Owner - If there is any variation, it should be coordinated with design consultancy, contractor to make the actuality confirming record , reason of the variation and report to the Owner - Monitor, reckon up and synthetize all the contract breachs of Contractor record including the loss and report to the Owner Reference: Procedure for supervision work of civil and industrial construction, AVN-CTC-P02 Unified technical procedure for construction inspection, APS-CTC-P02 Instruction for supervising of civil engineering construction, AVN-CTC-P02-I12 Supervising and quantity management: If any page(s) of this document is found dirty, deficient, torn or unreadable, please inform to be re-supplied Code: AVN-CTC-QLDA Date of Issue: 12/03/2009 Issue no.: 01 Page 11/15 APAVE VIET NAM & SOUTHEAST ASIA Project Management Plan - Supervise, reckon up and update the work’s quantity in defined period (monthly) Work’s quantity shall be supervised by items: structure and infrastructure, M&E and architecture - The verification and comparation compare between the actuality and as-built drawing of each item is used to confirm the finishing quatity and is basis for the payment to Contractor from the Owner - Base on the work structure in planning stage, to identify the variation of quantity in project performance process - Indentify the reason of variations for the approval of the Owner - Confirm the variation quantities - Make the periodical report about finishing work to the Owner The schedule supervising and controlling: - Supervise and evaluate the execution progress of Contractor and report to the Owner for approval - Supervise, reckon up and update the actual work on site: starting time and finishing time of each task Verify and compare the actual progress with the approved - Propose to the Owner, Contractor the specific and in time method to keep the schedule - Modify the schedule if needed - Control all the changes of project’s schedule - Identify the reason and period of time of the execution delay Cost Supervising and controlling: - Reckon up all payment situation following time progress - Control the change of cost, unit cost - Consider the influence of the elements to the changes of project budget and control these changes Project quality upervising and controlling: - Monitor the quality of these items: structure, M&E, and architect - Indentify the way to eliminate the reasons which influence to quality Reference: Instruction for checking the construction of reinforced concrete structure at site, AVN-CTC-P02-I01 Instruction for steel structure construction checking, AVN-CTC-P02-I02 Instruction for external drainage construction checking, AVN-CTC-P02-I03 Instruction for bored pile and wall in trench construction checking, AVN-CTCP02-I04 Instruction for testing piles by P.I.T method, AVN-CTC-P02-I05 If any page(s) of this document is found dirty, deficient, torn or unreadable, please inform to be re-supplied Code: AVN-CTC-QLDA Date of Issue: 12/03/2009 Issue no.: 01 Page 12/15 APAVE VIET NAM & SOUTHEAST ASIA Project Management Plan Instruction for transformer substation insllation checking, AVN-CTC-P02-I06 Instruction for checking the installation of electric equipment, AVN-CTC-P02-I07 Instruction for electric line and cable installation verification, AVN-CTC-P02-I08 Instruction for grounding system verification, AVN-CTC-P02-I09 Instruction for distribution cubicle system installation verification, AVN-CTC-P02- I10 Instruction for electrical installation verification, AVN-CTC-P02-I11 Project management human resource supervising and controlling: Supervise the members of project management group, supply, feedback and resolve all problems and coordinate to ensure the quality of project Document and record control: control the document and record maintaining works following procedure Risk monitoring and controlling: Monitor and reckon up all the factors which influence to execution work such as: the weather, materials supply, equipment installation, electric and water supply… Materials procurement: Monitor and manage the material procurement contract; consider and make the document of materials supply of supplier Other variation requirement if needed Labour safety and environmental hygiene Check the labour safety work on site following approved methods and procedures E) Closing phase a) Construction closing  Check all commissioning codition o Modify the errors when preliminarily commissioning o Check all commissioning records, quality documents, quantity documents of Contractors o Check the as-built documents of Contractors o Verify the cost balance of Contractors  Set up the commissioning board as authorities requirements  Make the finishing report o Submit to the Owner for approval all technical, balance and as-built documents o Verify the project o Make the finishing report of project o Hand over the project  Verify, reckon up all maintained documents o Legal records o Quality, commissioning records If any page(s) of this document is found dirty, deficient, torn or unreadable, please inform to be re-supplied Code: AVN-CTC-QLDA Date of Issue: 12/03/2009 Issue no.: 01 Page 13/15 APAVE VIET NAM & SOUTHEAST ASIA Project Management Plan o o o o  Materials records Labour safety documents Project’s general logs As-built drawings Hand over the documents to the Owner, these documents include both type: hard copy (paper) and soft copy (on CD) In addition, documents should be kept in accordance with APAVE’s procedures b) Project closing  Finish all activities concerning to project  Update all the operation procedures to make its more conformable and perfect  Finish the contract with the Owner Annex Reference list of procedures and instructions Quality Manual AVN-QMS-M Document Control Procedure AVN-QMS-P01 Record Control Procedure AVN-QMS-P02 Procedure for verifying the structural design of civil and industrial AVN-CTC-P01 construction works Instruction for checking the calculation and design of foundation of AVN-CTC-P01-I01 construction works Instruction for checking the design calculation of reinforced concrete structure AVN-CTC-P01-I02 Procedure for supervision work of civil and industrial construction AVN-CTC-P02 Instruction for checking the construction of reinforce concrete AVN-CTC-P02-I01 structure at site Instruction for steel structure construction checking AVN-CTC-P02-I02 10 Instruction for external drainage construction checking AVN-CTC-P02-I03 11 Instruction for bored pile constructionchecking AVN-CTC-P02-I04 12 Instruction for testing piles by PIT method AVN-CTC-P02-I05 13 Instruction for transformer substation installation checking AVN-CTC-P02-I06 14 Installation for checking the installation of eletric equipment AVN-CTC-P02-I07 15 Installation for electric line and cable installation verification AVN-CTC-P02-I08 If any page(s) of this document is found dirty, deficient, torn or unreadable, please inform to be re-supplied Code: AVN-CTC-QLDA Date of Issue: 12/03/2009 Issue no.: 01 Page 14/15 APAVE VIET NAM & SOUTHEAST ASIA Project Management Plan 16 Instruction for grounding system verification AVN-CTC-P02-I09 17 Instruction for distribution cubicle system installation verification AVN-CTC-P02-I10 18 Instruction for electrical installation verification AVN-CTC-P02-I11 19 Procedure for consultation of tender arrangement for erection and AVN-CTC-P03 purchasing of materials & equipment 20 Unified technical procedure for construction inspection APS-CTC-P02 21 Procedure for verifying the cost estimate document AVN-CTC-P7 22 Procedure for executive cooperation AVN-PIM-I01 23 Instruction for labor safety and environmental hygiene AVN-PIM-I03 If any page(s) of this document is found dirty, deficient, torn or unreadable, please inform to be re-supplied Code: AVN-CTC-QLDA Date of Issue: 12/03/2009 Issue no.: 01 Page 15/15 ... Owner Management and operation of construction project, consisting of: - Quality management - Quantity management - Schedule management - Cost management - Human resources management - Risk management. .. the contract expense 4.3 Project Management Deployment 4.3.1 Presentation of construction project Name of construction project Project location The Owner The Project Management Consultant If... SOUTHEAST ASIA Project Management Plan - Quality documents - Material documents - Labor safety documents 4.3.4 Appointment of Project Director and Project Manager Project Director Project Director