Occupational Health & Safety Internal Audit Checklist (Confidential – for internal use only) No Audit Items Notes 1 OHS Management System 1 1 Policy (OHSAS 18001 – 4 2, EICC – E 1) 1 1 1 Is there Effe[.]
Occupational Health & Safety Internal Audit Checklist (Confidential – for internal use only) No 1.1 1.1.1 1.1.2 1.2 1.2.1 1.2.2 1.2.3 1.2.4 1.2.5 1.2.6 1.3 1.3.1 1.4 1.4.1 1.4.2 1.4.3 Audit Items OHS Management System Policy (OHSAS 18001 – 4.2, EICC – E.1) Is there Effective Health & safety Policy established by executive management? Have the Policy been communicated to all employees? Risk Assessment (OHSAS 18001 – 4.3.1, EICC – E.4) Is there a procedure to identify, assess, and control health and safety risk? The assessment (1.2.1) identified all the tasks routine & non-routine? Has the assessment identified all activities of all persons having access to the workplace (including contractors and visitors) Has the assessment taken into account human behaviour, capabilities and other human factors? Has the assessment taken into account infrastructure, equipment and materials at the workplace? (whether provided by the organization or others) When determining control measures, the following hierachy of control is followed or not? a) Elimination b) Substitution c) Engineering control d) Signage/warnings and/or administrative controls e) Personal protective equipment Management of Change (OHSAS 18001-4.3.1) Have the OHS risks risen in changing of technology, machine, facilities, people been identified & provided control measures? Legal & Other requirements (OHSAS 18001 – 4.3.2, EICC –E.3) Is there a procedure for identifying & assessing legal & other requirement? Have the legal & other requirements been taken into account in establishing, implementing and maintaining OH&S management system? The legal & other requirement is kept up to date or not? Notes OHS Internal Audit Checklist1/ 15 1.4.4 1.5 1.5.1 1.5.2 1.5.3 1.5.4 2.1 2.1.1 2.1.2 2.1.3 2.1.4 2.1.5 2.1.6 2.1.7 2.2 2.2.1 2.2.2 2.2.3 2.2.4 2.2.5 2.2.6 The legal & other requirements are communicated to relevant persons? Objectives and program (OHSAS 18001 – 4.3.3, EICC – E.5) Are there objectives established & documented in each department? Has the objective been measured? Is there a program to achieve the objective? Does the program include followings as a minimum? - Designation responsibilities - The means and time-frame by which the objectives are to be achieved Implementation and operation (OHSAS 18001 – 4.4) Resources, roles, responsibility, accountability and authority (OHSAS 18001 – 4.4.1, EICC – E.2, TT 01/2011/TTLT-BLDTBXHBYT) Have roles & responsibilities of all employees in OHS been assignated documented & communicated ? Has the Safety Committee been established? The Safety Committee has employee representatives or not? Is there a full-time person in charge of OHS ? (or part-time if the factory scope < 300 employees) Does the full-time OHS personnel has professional knowledge on safey, fire – explosion prevention, working environment, industrial hygiene? Does the safety team network established throughout the factory? Is there medical service on-site or medical service contract with authorized supplier? Competence, training and awareness (OHSAS 18001 – 4.4.2, EICC – E.6, TT27/2013/BLDTBXH) Is there a procedure to ensure that any person has competence to perform his/her work safely base on the appropriate education, training or experience Training needs on OHS have been identified or not? Internal Fire brigade is trained or not? First aid persons are trained or not? Management levels have been trained on OHS or not? Full-time/part-time OHS persons are provided appropriate training and have certificates or not? OHS Internal Audit Checklist2/ 15 2.2.7 2.2.8 2.3 2.3.1 2.3.2 2.3.3 2.4 2.4.1 2.4.2 2.5 2.5.1 2.5.1.1 2.5.1.2 2.5.2 2.5.2.1 2.5.2.2 2.5.3 2.5.3.1 2.5.3.2 Employees who dangerous jobs are provided with appropriate training & have certificate? (examples: work with pressure vessel, forklift, crane, X-ray machine, hazardous chemical, waste water treatment, welding, molding, polishing) Employee is provided with safety orientation training & annual safety training or not? Communication (OHSAS 18001 – 4.4.3, EICC – B.8) Is there a procedure/mean on internal OHS communication? Is there a procedure to communicate with contractor/visitor on OHS? Is there a procedure to communicate/response OHS issues with extenal parties Documentation (OHSAS 18001 – 4.4, EICC – E.11) Have the OHS document been approved prior to use? OHS document is clear, identified and easy to access? Operational Control – Safety Part (OHSAS 18001 – 4.4.6, EICC – B.1,6) Permits All required permits, licenses and test reports for occupational safety are in place and complied with legal requirements? - Business license, building construction license - Inspection test on dangerous equipments like forklift, boiler, pressure vessels, gas tank, gas pipelines, crane, elevator, X-ray machine, air-con system - Results of working environment monitoring A process is implemented to ensure permits and licenses are up to date? Confined space Safety Are there any task need to in confined space? (confined tank, defficient oxygen or toxic gas generation space examples water tank, underground tank, waste water tank) If yes, there is a procedure to ensure safety condition in confined space? Electrical Safety (QCVN QTĐ-8:2010/BCT) Have procedure, regulations on electrical safety been establised and safety electric is practiced on-site? Are there protection measures to prevent electrical shock from direct contact or indirect contact by earthing, isolation, insulation cover, OHS Internal Audit Checklist3/ 15 2.5.3.3 2.5.3.4 2.5.3.5 2.5.3.6 2.5.3.7 2.5.3.8 2.5.3.9 2.5.3.1 2.5.3.1 2.5.3.1 2.5.3.1 2.5.3.1 2.5.3.1 2.5.3.1 2.5.4 2.5.4.1 2.5.4.2 2.5.4.3 2.5.4.4 guarding or other technical means? Only qualified people are permitted to perform electrical-related repairing works? All electrical equipments are maintained in safe condition, defective equipment must be removed until they are repaired or replaced? Portable electrical equipment (ex Grinding, drilling, cutting machine) have been inspected before using or not? Extension cords are connected in accordance with electrical safety standard to prevent short circuit? Junction box, electrical distribution panels are closed or not? Electrical wiring are ensured good insulation, have no cut sign, no scratched signs and not place through door or sharp object? Electrical equipment location are illuminated properly if required work there? Electrical equipment, electrical panels have appropriate safety clearance & no obstructed to access? All electrical cabinets, electrical equpiments are labelled with warning signs? Have electrical equipments been inspected & maintained periodically? Do Maintenance people works on electrical equipments follow a lock out/ tag out procedure? Restricted areas are established for electrical room, transformer room or distribution panels to prevent unauthorized access? The restricted areas have been locked & maintained in clean condition & orderly Interview employees to verify electrical safety training is provided Hot work safety (QCVN03:2011) Is there any procedure for hot work control? Observe on-site hot work (if any) to verify the hot work procedure is followed Information of electrical welding machine has made available? (specifications, standard code) Metal enclosure of welding machine is earthen or connected to grounding OHS Internal Audit Checklist4/ 15 2.5.4.5 2.5.4.6 2.5.4.7 2.5.4.8 2.5.4.9 2.5.4.1 2.5.4.1 2.5.4.1 2.5.4.1 2.5.4.1 2.5.4.1 2.5.4.1 2.5.4.1 2.5.5 2.5.5.1 2.5.5.2 2.5.5.3 2.5.5.4 2.5.5.5 2.5.5.6 system? When not in use, the welding machine be disconnected from power source? When not in use, have wiring & welding rod been removed & placed in insulation shelf? Welding area is set up far from flammable explosion material? (minimum distance is 10m) Welding smoke has been removed by local exhaust ventilation hood to prevent pollution toworking environment and welder’s breathing zone? Is there fire fighting equipment at welding area? If welding outdoor at roofing area, is the roof made by fire-proof material? If welding generates arc flash, are there any cover to prevent UV light affected people around? Are there any flammable-explosion chemical in welding area? The length of wiring from power source to movable welding machine is not over 10m? The welding area is isolated from other workplace or not? If not, is there any fire-proof cover? The welding area is maintained larger than 3m2 or not? The welder is trained & has certificate or not? Has the welder been provided with welding mask, leather gloves, safety shoes? Safety of machinery (TCVN 7383-1-2, TCVN 7385, TCVN 7386) Are there work instructions in place? Are there checksheets of machine daily/periodically? Are emergency stop devices within reach of the operator? Are all components of mechanical systems that transmit energy such as gears, chains, sprockets, belts, pulleys, flywheels covered with guards? Do machine guards prevent finger, hand or any body part can touch dangerous zone? Machine guards are being secured to the machine & not be removed OHS Internal Audit Checklist5/ 15 2.5.5.7 2.5.5.8 2.5.5.9 2.5.5.1 2.5.5.1 2.5.5.1 2.5.5.1 2.5.5.1 2.5.5.1 2.5.5.1 2.5.5.1 2.5.6 2.5.6.1 2.5.6.2 easily? Are machine guards allowed operation safe, comfortable & easy? Examine guards and verify they are designed so they not need to be removed to make mechanical adjustments or lubricate critical parts Is there any mechanism to stop machine if safeguard is removed? Is there any sign shows that safeguard is removed during machine operation? Do sensor devices cover all protection zone? (finger, hand, arm or any body part cannot reaching over, under, through, or around detection zone of sensor to reach dangerous zone) Does sensor effectively stop machine before hand or any body part can reach dangerous zone? (notice minimum safety distance, if sensor device is installed too close dangerous point, it may not safety guarantee) Two-hand control devices allow operator? Does the distance between hand control buttons meet minimum 26 cm, if not obstacle should be provided? Does the distance between hand control buttons allow operator use hand together with his/her elbow to activate buttons? If the distance is too close then obstacle should be provided Is there any measure to prevent one button is kept ON constantly then the only button is remained functioned? (Proper design allow the machine restart only if buttons are released) Are there local language warning signs/ labels on dangerous positions? Walkway safety (TCVN 4744-1989, TCVN 2622-1995, QĐ 3733, TCVN 7387-2, QCVN 06:2010) Aisles width must meet minimum requirements : - Pedestrian traffic only: 0.6 m; for evacuation 0.7m (recommended 0.8m) (refer to 2.7.6 Fire safety) - Pedestrian & manual equipment (1-way): Width of equipment + 0.5 m - Pedestrian & manual equipment (2-way): x width of equipment + 0.5 m - Pedestrian & power truck/forklift: Width of equipment + 1.4m Minimum illumination at walkway must meet followings: OHS Internal Audit Checklist6/ 15 2.5.6.3 2.5.6.4 2.5.6.5 2.5.6.6 2.5.6.7 - Corridor : 50lux (fluoresent light bulb), 30lux (incandesence lamp) - Stair: 100lux (fluoresent light bulb), 50lux (incandesence lamp) Walkway surface must be maintained: - Clear of obstruction - Clean, dry, even - No slippery hazard - No trip hazard - No floor opening - Place warning sign if wetfloor Visibility on walkway should be kept clear: - Intersections between pedestrian & forklift should be marked - Intersections at blind corners may equiped with mirrors - Overhead clearance of at least m, low clearance areas must be marked Stairways - Stair treads must be slip resistance - Stair edges must be visible when walking down - The tread depth must be constantly < = 22cm - The tread wide must be constantly > = 25cm - Handrails must be provided at least one side, if two way traffic both sides should be installed handrails Ladder - Ladder should not be cracked, broken or has sharp edge - Steps & rungs should be uniformly spaced, no missing rung - Steps and rungs should be kept free of grease, oil, or other slippery material - Ladders should be used by only one person at a time - Metal ladders should not be used near electrical hazards or power lines/conduits - Defective ladder should be marked until it repaired or destroyed Portable ladder - All joints should be tight - Ladders should be visually inspected before use and maintenance periodically - The wheels should be lockable OHS Internal Audit Checklist7/ 15 2.5.6.8 2.5.7 2.5.7.1 2.5.7.2 2.5.7.3 2.5.7.4 2.5.7.5 2.5.8 2.5.8.1 2.5.8.2 - Wooden ladder should not be painted in order to detect defective signs Fixed ladder - Fixed ladders above meters, cages should be installed 2.1- 2.5 m from the ground or platform - Cage should extentd at least 1m above the top of a landing Working at height (QCVN 18:2014) Has a procedure been established for working at height? Working platforms at height have handrails at least 0.9 – 1.15m from the ground or platform? Working platforms have midrails 0.5m- 0.75m from the ground or platform? Working platforms have toeboards at 0.04m with dimension is 0.025x 0.1m from ground or platform? Observe on-site to assess if working platform is constructed rigidly? Walkway to access work platform is designed safely? (observe at utilities machine/equipment locations like ventilation fan, air condition, cooling tower, water supply) Materials Handling (QĐ 3733) Manual lifting - Goods are not too long? - Goods are not to heavy ? (20kgs for man, 15 kgs for women)? - The devices have handle or position to place hand safely? - Use gloves for sharp objects? - Use safety shoes when lifting heavy objects? Hand truck (trolley, cart …) - Hand trucks are stored in marked area when not in use - The hand truck store areas not present tripping hazards or obstruct traffic? - Hand trucks are maintained in good condition (wheels, axles,…)? - There are not overload signs to prevent falling, slipping risks? (The loads must be fastened securely or placed in shelf to prevent falling) - There are maximum loading labels on trucks? - Hand truck does not obstruct the operator’s view? OHS Internal Audit Checklist8/ 15 2.5.8.3 2.5.8.4 2.5.8.5 2.5.8.6 2.5.9 2.5.9.1 Power truck - Power trucks are stored in designated area when not in use? - Maximum loadings are labelled on power trucks? - Inspection is conducted daily by checksheet? (light, siren, brake, wheels) - Do forklifts have test report? The drivers have licenses? - There is inspection program for battery to identify leaking, corrosion or missing caps? - Maximum speed is established? - Only driver is allowed on forklift? - When forklift operation, driver’s hands, legs are placed inside ? - Forklift operation instruction is established? Battery charging areas - The charging areas are dry, clean & marked? - The floor is made by anti-corrosion material? - The charging area is no-smoking? - There is an instruction for adjustment electrolyte level by addition of distilled water to assure that the top of the battery plates should never be exposed? - Chargers are labelled with their voltage or amp-hour rating to avoid mis-use? Cranes - Are there loading labels & validated testing stamp on cranes? - Is there an inspection program by checksheet for crane? Is there operation instruction established? - The operator is trained & licensed? Elevator - Are there loading labels & validated testing stamp on elevators? - Clear elevator use instructions are in place? - Does the elevators is inspected according to manufacturer’s instruction? - Are there emergency case instruction with elevator established? Contractor Safety Is there a procedure established to manage Contractor safety? OHS Internal Audit Checklist9/ 15 2.5.9.2 2.5.9.3 2.5.9.4 2.5.9.5 2.6 2.6.1 2.6.1.1 2.6.1.2 2.6.2 2.6.2.1 2.6.2.2 2.6.2.3 2.6.3 2.6.3.1 2.6.3.2 2.6.3.3 Does Contractor’s employee know the Company safety regulations? (interview contractor on-site to verify the information) Do contractor’s employees practice safety regulation during their work? Are there any evidence to prove that only contractor has been trained safety is allowed to work in the Company? Are there any evidence to verify that contractors have been supervised safety during their work within the company? Operational Control – Industrial Hygiene & Occupational Health (OHSAS 18001 – 4.4.6, EICC – B.3,4,5,7) Permits All required permits, licenses and test reports for industrial hygiene are in place and complied with legal requirements - Business license of canteen suppliers, food safety certificates - Health check result periodically, food safety trainng certificate of food handler - Drinking water analysis testing report - Work place environmental monitoring result A process is implemented to ensure permits and licenses are up to date? Harmful factors – chemical hazards, bio hazards, physical hazards & ergonomics(QĐ 3733, TT 19/2011) Are there procedures, regulations established to control harmful factors in workplace? Are workplaces use hazardous chemical identified & controlled by following hierachy measures: elimination, substitution, engineering, administrative control (procedure, signage), personal protective equipment? Hazardous chemical is stored, maintained, used, transported, discharged safely for people & environment? (Refer to enviromental management system ISO 14001, may not need to assess if ISO 14001 certified) Personal protective equipment (TT 04/2014) Is there a procedure/regulation established for assessment, selection personal protective equipment (PPE)? Does PPE be provided to employees free of charge? Are there PPE signages in required area? OHS Internal Audit Checklist10/ 15 2.6.3.4 2.6.3.5 2.6.3.6 2.6.3.7 2.6.4 2.6.4.1 2.6.4.2 2.6.4.3 2.6.4.4 2.6.4.5 2.6.4.6 2.6.4.7 2.6.4.8 2.6.4.9 2.6.4.1 2.6.4.1 2.6.5 Do people use PPE during their working? PPE is maintained in good condition, no signs of defect? Does potential chemical exposure areas be provided with eye wash equipment? Observe on-site activites to verify all workplaces are assessed on PPE General Ventilation System, local exhaust ventilation (QD 3733/BYT, TCVN 3288-79, TCVN 5687-2010) Does wind velocity in workplace meet industrial hygiene allowable standard (0.2 - 1.5m/s)? Does the ventilation system be inspected thoroughly at least time per year? Does the ventilation system be cleaned periodically? Is there monitoring device or indicator to verify that the ventilation system is being operated? Does the workplace that generates toxic dust, vapor be provided with local exhaust ventilation equipment? Does the design of local exhaust ventilation system allow to capture contaminant at point of generation but not go through operator breathing’s zone? Does the capture air velocity meet the minimum level? following requirements are for reference (US OSHA 29 CFR 1910.94 ) - Welding fumes: 0.51m/s - Gas or vapor released : 0.63m/s - Oil mist : 0.76m/s - Particulates released from grinding,blasting, polishing: 0.76m/s The room where place ventilation equipment is locked & marked restricted area? The room where place ventilation equipment does not keep any other goods? Walkway to access ventilation equipment for lubricant is made sure safe design? Old ventilation system does not use is removed or marked? Ergonomics (QD 3733) OHS Internal Audit Checklist11/ 15 2.6.5.1 2.6.5.2 2.6.5.3 2.6.5.4 2.6.6 2.6.5.1 2.6.5.2 2.6.5.3 2.6.5.4 2.6.5.5 2.6.5.6 2.7 2.7.1 2.7.2 2.7.3 2.7.4 2.7.5 Workplace is designated suitable with human capabilitiy & physical characteristics of employees? Computer workplace is designed to meet table height, chair, working posture requirements, comfortable environment? Working table’s height is in between upper and lower elbow level 1020cm? (seating position 59- 83cm, standing position 72-99cm) Workplace has footrest place & back space for standing position? (minimum 60 -90 cm ) Occupational Health (TT 01/2011, TT19/2011, TT09/2000) Are there Health unit or medical service contract to serve employees? Does health check be implemented periodically? Does the occupational deseases examination be implemented? Does the health care program be developed & implemented for employees work heavy jobs or have health check result of level IV, V or bear occupational desease? Is there emergency plan for accident? Are first aid equipment available on-site meet legal requirement? (1 first aid box type A for 100 employees, stretchers set for each building floor) Emergency Preparedness & Response (OHSAS 4.4.7, EICC- B.2) All permits, licenses, test report for fire fighting protection system for emergency response are in place? - Fire Safety Approval Certificate - Mandated Fire – explosion insurance certificate - Approved Fire fighting plan - Test report of lightning arrestor system - Test report of Electrical system’s earth resistant - Fire equipment test report A process is implemented to ensure permits and licenses are up to date? Are there procedures established for emergency preparedness & response? All employees are communicated/trained with appropriate fire & other emergency cases as well as response procedures and practice these emergency response to injuries? Designated emergency response personnel are provided with adequate and effective PPE and training on a regular basis OHS Internal Audit Checklist12/ 15 2.7.6 2.7.6.1 2.7.6.2 2.7.6.3 Fire Safety (TCVN 2622-1995, TCVN 3890:2009, QCVN06:2010, TCVN 5738:2000, TCVN 7435-1-2) Exit door Is there number of exit door sufficient as regulated? (minimum doors for production room has >= 25 people, office room has >=50 people or location has area from 1000 square meters Does the height of exit door meet 2m minimum? The width of exit door has to meet minimum requirement 1.2m for location >=50 people and minimum wide is 0.9m? Does exit door be opened easily? Exit door is opened outward? (It’s not required if the room has less than 15 people) The exit door is not be obstructed, locked or have been latched from outside? Minimum distance from farthest work place to nearest exit door have to meet safety requirement: - 40m for the density =1 person to = person/m2" Exit route Width of exit route has to meet: - 1.2m for the exit route for >= 50 people - 0.7m for walkway access single work place (walkway 0.6m is not considered as exit route) - 1m for other cases Safety clearance height of exit route is at least 2m? Exit route is not be obstructed? Exit route should not present trip hazard, slipping hazard? Stairway on exit route Elevator should be marked as no emergency exit? Stair on exit route should not be spiral type? Stairs have minimum width equal with way go to it & meet: - 1.2m for the floor >200 people - 0.7m for the single workplace - 0.9 m for the other cases OHS Internal Audit Checklist13/ 15 2.7.6.4 2.7.6.5 2.7.6.6 The angle of stair is greater than 45o The tread of stair at least 25 cm, the depth of stair is 22cm maximum Emergency lights & exit signs Emergency light should be installed at: - Exit route for >= 50 people - Production room without natural light Position between emergency lights, exit lights must be ensured to clearly see the exit route & the distances is not greater than 30m Exit route is marked clearly by instruction signs ? Escape route map is displayed clearly on-site & easy to access? Fire response plan is displayed clearly? Alarm & emergency assembly area Alarm button box is installed in exit route,easy to access, the distance between alarm button boxes is not greater than 50m? Alarm button location is illuminated all the time? Alarm is made sure audible at every where in factory? There is designated emergency assembly area? Fire fighting equipment Number of fire extinguisher is sufficient as regulated (average 1set/75m2, maximum distance to access fire extinguisher is 20m) Fire extinguisher type is selected suitable with the fire material (type A for solid fire; type BC for liquid fire, gas fire; type D for metal fire)? There is inspection record for fire extinguisher monthly? Fire hydrant is checked monthly, no leaking signs, no defective signs? Fire engine is inspected periodically and in good condition? Checking (OHSAS 18001 – 4.5; EICC – E.9,10,11) 3.1 3.1.1 Performance measurement and monitoring The OH&S performance is monitored and measured on a regular basis? The monitoring equipments are calibrated? Evaluation of compliance Are there a procedure(s) to evaluate legal & other requirement’s compliance? Incident investigation, nonconformity, corrective action and preventive action 3.1.2 3.2 3.2.1 3.3 OHS Internal Audit Checklist14/ 15 3.3.1 3.3.2 3.3.3 3.3.4 3.4 3.4.1 3.4.2 3.4.3 3.4.4 4.1 4.2 4.3 4.4 Is there a procedure established to report,investigate, analyis for labor accident? Does the procedure include corrective/preventive action, improvement and communicate the investigation result? The investigations are performed in a timely manner? Is there a procedure established to response to safety inspection result and provide corrective/preventive actions ? Internal audit Is there a procedure established to implement and maintain internal audit periodically? Do the responsibilities, competencies, and audit requirements be identified clearly? Audit criteria, scope, method are identified clearly? Do the selection of auditors and audits conducting be ensured objectivity and the impartiality of the audit process? Management Review (OHSAS 18001 – 4.6; EICC – E.8) Does the top management view OHS performance? Do the management reviews include following issues? - Results of internal audits and evaluations of compliance - OHS performance (through measureable indicators) - Status of incident investigations, corrective actions and preventive - actions - Follow-up actions from previous management reviews - Recommendations for improvement Have the Management reviews records been retained? Are the management review outcomes available for communication & consultation? OHS Internal Audit Checklist15/ 15