SAMPLE CONSTITUTION FOR STUDENT ORGANIZATIONS CONSTITUTION OF The Appeal Dance Team (Organization’s Name) 08/7/17 _ (Date) Preamble The purpose of The Appeal Dance Team is to show the lifestyle and spirit of a majorette dancer This organization will allow students of all different types of backgrounds to step out of their comfort zone and be apart of not only a dance team, but a family We put the fire in Fire Up Chips! ARTICLE I Name This organization should be known as The Appeal Dance Team _ (may not use “CMU” or Central Michigan in name) ARTICLE II Membership Section A Membership (An explanation of types of membership: active, honorary, associate, and privileges of each.) Section B Membership Qualification(s) Membership in _The Appeal Dance Team _ shall not be denied because of age, color, disability, gender, familial status, height, marital status, national origin, political persuasion, race, religion, sexual orientation, veteran status or weight At the time of initiation, each prospective member must be accepted into the university Section C Selection of Members New members are selected in the beginning of the fall semester and club activities are contingent on the number of current active members Membership is open to students of the CMU community Central Michigan University an AA/EO institution) is strongly and actively committed to increasing diversity and providing equal opportunity within its community Section D Voting Privileges – honorary, affiliated, etc All active members are entitled to vote on which issues; status of absentee ballots, and the establishment of an executive board Section E Termination of Membership Those who fail to pay membership dues and not meet the required amount of participation accreditation for one term have assumed inactive membership status, but are welcome to rejoin/tryout at anytime Procedures for termination of membership: a majority of votes needed, usually larger percentage required; notification of terminated member, written resignation, etc Notification of membership acceptance is consistent with payment of dues, participation in meetings, practices, and events ARTICLE III Officers Section A Elected Officers • President: - Calls and conducts all meetings – provides agenda to Secretary for communication - Manages the general operations of the Team (run practices, study tables, and be present during fundraisers) - Ensures all standards and bylaws are enforced and in effect - Supervises and directs club officers – Vice Presidents, Treasurer, Secretary, SGA Representative, Photographer Vice President: the President as needed in the general operations of the club - Acts as the team leader in absence of the President - Ensures all standards and bylaws of CYLC are enforced and in effect -Has the ability to call meetings and enforce the constitution laws - Supports all Committee Head and Board members in completion of their tasks • - Assists • Secretary: - Records each meeting and communicates to all Board members - Coordinates and communicates all Board meetings and agendas - Notifies Board members of votes, upcoming events and meeting dates and reminders - Assists with updating information on the website related to meetings and communications • Treasury: - Keeps accurate and timely records of all financial transactions and accounts - Ensures prompt deposits of all monies into bank accounts - Prepares budget for each season • Social Media Chair - Maintains websites, and social media accounts for the team - Keeps communication and looks for opportunities through the media - Controls Team image through social media, and helps promote the team and also campus events • Fundrasing Chair Committee - work with the treasurer of the team to know how much to make for each semesters - plan out at least fundraiser events each semester • SGA Representative: - Develop fund raising options during registration and throughout the year to provide opportunities for dancers to offset expenses - Work with fund raising committee to solicit options, select and execute choices and collect all monies and give to Treasurer for deposit • Volunteer Chair Committee - Responsible for identifying and organizing opportunities volunteer around campus or off campus Primary Responsibilities -Assist in the planning of monthly volunteer events (2) - Provide event details to Public Relations Chair, so it can be posted on the website and send event specifics to teammates who are able to volunteers before the event As well confirm dates and times with the agency to prep anything if needed for the event After the event is completed, send a thank you letter or email Section B Standing Committees • President, Vice President, Secretary, Treasury, and SGA Representative should be selected by majority of vote Section C Qualifications for holding office All active members that are on academic, social, or disciplinary probation are prohibited from holding any office – elected or appointed Other stipulations: All those running for a position must have been an active member for one semester and have a grade point average of 2.5/4.0 or better Section D Selection of Officers The elections take place on the 4th week of each spring semester Voting procedures: The President and Vice President are in charge of the elections and there will be a ballot sheet provided for the members to vote The General time for everyone except the President and Vice President to be on E-board is every semesters If need be there will be a campaigns to vote in new candidates for positions Section E Filling Vacancies The president decides who fill in the vacancies with assistance from the vice president Within the E-board (Dance Formations differ) Section F Recall of Officers Statements of condition of removal: failure to perform duties, excessive absence, bad gpa Voting procedure for impeachment: should be majority vote of the team and ebaord Final action should be detained until the next team meeting ARTICLE IV Advisors Section A Statement of method of selection of advisors, responsibilities of advisors and term office – all advisors must be faculty or staff members at CMU, or in accordance with University Regulations – see Operational Guide ARTICLE V Section A Frequency of Team meetings Team meetings once a week E-board once a week (Emergency may be called if needed) Section B Special Meetings (Lemon Squeezes) vs (Individual Meetings) If there is a special meeting, the statement of reasons will be for lack of academic performance, too many missed practices, or special performances coming up The special meetings are called only by the president/vice president Members are notified of special meeting through text/ via email Section C Quorum • Stipulations as to percentage of active members needed for quorum; larger organizations should require approximately one-third; smaller organizations should have greater percentage; three-quarters Section D Parliamentary Authority • Roberts Rules of Order, or other procedure ARTICLE VI Section A Budget Planning The budget is created during the summer and it is presented during the 4th week of school Section B Duties and Assessments, Initiation Fee(s) 1.Set Dues Dues are set by e-board, based off performances, budgeting goals, and an estimated yearly cost for team events Types of assessments – Regular Dues for the whole year Section C Banking Off-campus banking arrangements – Independent Bank University Funding – Organizations receiving University funding must adhere to the S.B.A.C guidelines Section D Disposition of Funds in the Event of Inactivation Example: “All proceeds go to Gleanors Food Bank in Detroit, Michigan” ARTICLE VII Amendments Section A Constitution: Amendments and revisions (Procedure: Any member, at any regular meeting, may propose a written amendment, final action on which will be delayed until the next team meeting An affirmative vote of two-thirds of the E-board shall be required for adoption of an amendment.)