Research income-in-kind for REF 2021 Definitions ‘income-in-kind’: Income-in-kind must have a present value that can be audited Examples of income-in-kind may include staff resource as well as time allocated to use equipment, spaces and other resources Only income which has not been reported in the HESA Finance Record as research income may be counted as income-in-kind for the REF; HEIs rather than the funders will be responsible for assuring this ‘facility’: A facility should be wholly or partly owned by, or directly commissioned through a peer review process on behalf of a research council or health research funder Time to use these facilities should be allocated through peer review and the funder should be able to attach a value to this time and usage Facilities may include physical infrastructure such as buildings and equipment, but may also include access to and use of staff time and support A list of facilities can be found at Annex A Methodology The following points describe how funders should collect and provide data on research income-in-kind to HEIs This methodology is intended to ensure consistency between data from different funders and to enable HEIs to make best use of this data There is no obligation to follow all elements of this methodology if it does not fit with any given income-in-kind facility Whenever some features of the data or facility make it hard to follow these guidelines funders should return the data that most closely aligns with our requirements and describe your data definitions or methods clearly in the guidance notes to institutions Data on research income-in-kind should be provided to HEIs in an academic year format (1 August to 31 July) rather than in financial years (1 April to 31 March) To convert values from financial year to academic year, please divide the value by three and allocate two thirds to the current year and one third to the previous year All monetary values should be measured in units of pounds (and not in thousands) We recommend that funders calculate the value of the income-in-kind by dividing the subscription cost of the facility per annum by the total number of shifts provided to PIs We recognise that this may not be the most appropriate calculation method for all facilities, and therefore recommend that funders provide guidance to HEIs on the calculation methods used for research income-in-kind for each facility HEIs require income-in-kind data at PI level to enable them to assign the income-inkind to the relevant REF units of assessment Please provide guidance notes with your data to inform HEIs on how you have calculated the income-in-kind Funders should base their calculations on awarded value rather than actual value For cases where time or usage has been awarded but not yet utilised we recommend that, where possible, funders include a guidance note explaining whether the data includes or excludes this awarded but not yet utilised time Funders should provide data against institution codes to identify HEIs These codes can be found in Annex B We recommended that funders provide data against relevant grant numbers where these grant numbers are available The template for providing income-in-kind data to HEIs allows these grant numbers to be recorded Providing ORCID data is optional 10 Where funders convert income-in-kind values between different currencies the exchange rate on a specific day should be used for all conversions to minimise burden and ensure consistency We recommend using the exchange rate on a specific day as close as possible to the date on which you will submit the data to HEIs Please provide a guidance note alongside the data to indicate the exchange rate used 11 For projects or allocations across multiple HEIs, funders need only provide data to the lead HEI It will be the responsibility of the lead HEI to: calculate the proportions of the income-in-kind that apply to partner HEIs, inform partner HEIS of the proportions, and not include the proportions attributed to other HEIs in their own submission These calculations may be subject to audit to ensure there is no double counting of income-inkind 12 UKRI should provide a single data set to each HEI covering all income-in-kind from all of its constituent councils Research Councils should not provide individual data sets to HEIs All other funders should provide data sets to HEIs individually 13 Funders should provide income-in-kind data directly to HEIs in accordance with the timetable below Funders must also provide research income-in-kind data as a single database covering all institutions to the REF team at the same time that they provide data to institutions Please send this data to info@ref.ac.uk 14 All funders should provide key contact information to both the REF team and to HEIs UKRI should provide both central contact information and contact information for each relevant research council Timeframes 15 The table below outlines the timeframes for funders to provide income-in-kind data to HEIs and to the REF team Data required Deadline AY 2013-14 to AY 2017-18 September/October 2019 AY 2018-19 March 2020 Please also include data covering up to 31 March 2020 where available Annex B: List of institution UKPRN codes UK HEIs eligible for the 2021 REF Prepared by Research England on 04/04/2019 UKPRN 10000163 10000291 10000385 10007162 10007759 10007850 10000571 10007152 10007760 10006840 10000712 10007140 10007811 10006841 10000824 10007785 10000886 10007786 10000961 10007787 10000975 10007788 10001143 10007141 10007848 10007137 10001478 10001653 10007761 10001726 10007822 10006427 10007842 10001883 10007851 10007143 10007789 10007144 10007823 10007791 10007792 10008640 10007145 Institution name AECC University College Anglia Ruskin University Higher Corporation Arts University Bournemouth, the University of the Arts, London Aston University The University of Bath Bath Spa University University of Bedfordshire Birkbeck College The University of Birmingham University College Birmingham Birmingham City University Bishop Grosseteste University The University of Bolton Bournemouth University The University of Bradford University of Brighton University of Bristol Brunel University London The University of Buckingham Buckinghamshire New University University of Cambridge Canterbury Christ Church University University of Central Lancashire University of Chester The University of Chichester City, University of London The Conservatoire for Dance and Drama Courtauld Institute of Art Coventry University Cranfield University University for the Creative Arts The University of Cumbria De Montfort University University of Derby University of Durham The University of East Anglia University of East London Edge Hill University The University of Essex University of Exeter Falmouth University University of Gloucestershire 10002718 10007146 10007825 10040812 10007147 10007148 10007149 10003270 10003324 10007767 10007150 10003645 10003678 10007768 10007795 10003854 10003861 10003863 10007796 10007151 10006842 10003956 10003945 10003957 10003958 10007784 10007797 10007769 10007812 10004048 10004063 10007771 10004078 10004113 10007798 10004180 10004351 10004511 10007799 10007832 10007138 10001282 10004775 10004797 10007154 10007773 10007780 10000936 10007774 10004930 Goldsmiths' College University of Greenwich Guildhall School of Music & Drama Harper Adams University University of Hertfordshire The University of Huddersfield The University of Hull Imperial College of Science, Technology and Medicine Institute of Cancer Research: Royal Cancer Hospital (The) University of Keele The University of Kent King's College London Kingston University The University of Lancaster The University of Leeds Leeds Arts University Leeds Beckett University Leeds Trinity University The University of Leicester University of Lincoln The University of Liverpool Liverpool Hope University The Liverpool Institute for Performing Arts Liverpool John Moores University Liverpool School of Tropical Medicine University College London University of London London Business School University of London Institute in Paris London Metropolitan University The London School of Economics and Political Science London School of Hygiene and Tropical Medicine London South Bank University Loughborough University The University of Manchester Manchester Metropolitan University Middlesex University National Film and Television School(The) University of Newcastle upon Tyne Newman University University of Northampton, The University of Northumbria at Newcastle Norwich University of the Arts Nottingham Trent University University of Nottingham, The The Open University The School of Oriental and African Studies University College of Osteopathy (The) University of Oxford Oxford Brookes University 10007801 10005127 10007155 10007775 10005389 10007802 10003331 10007776 10005523 10007835 10005545 10007816 10007777 10007778 10005553 10007837 10007779 10007156 10007157 10005790 10006022 10007158 10037449 10007843 10007782 10006299 10014001 10007159 10007160 10007806 10007161 10008017 10007163 10006566 10007164 10007165 10003614 10007166 10007139 10007657 10007167 10007713 10007783 10007849 10007852 10007790 10007772 10007794 10007762 10002681 University of Plymouth Plymouth College of Art University of Portsmouth Queen Mary University of London Ravensbourne University London The University of Reading Regent's University London Roehampton University Rose Bruford College of Theatre and Performance The Royal Academy of Music The Royal Agricultural University The Royal Central School of Speech and Drama Royal College of Art(The) Royal College of Music Royal Holloway and Bedford New College Royal Northern College of Music The Royal Veterinary College University of Salford, The The University of Sheffield Sheffield Hallam University Solent University University of Southampton University of St Mark & St John St Mary's University, Twickenham St George's Hospital Medical School Staffordshire University University of Suffolk University of Sunderland The University of Surrey University of Sussex Teesside University Trinity Laban Conservatoire of Music and Dance The University of Warwick The University of West London University of the West of England, Bristol The University of Westminster University of Winchester University of Wolverhampton University of Worcester Writtle University College University of York York St John University University of Aberdeen University of Abertay Dundee University of Dundee University of Edinburgh Edinburgh Napier University University of Glasgow Glasgow Caledonian University Glasgow School of Art 10007764 Heriot-Watt University 10007114 University of the Highlands and Islands 10005337 Queen Margaret University, Edinburgh 10005500 The Robert Gordon University 10005561 Royal Conservatoire of Scotland 10005700 SRUC 10007803 University of St Andrews 10007804 University of Stirling 10007805 University of Strathclyde 10007800 University of the West of Scotland 10007856 Prifysgol Aberystwyth 10007857 Bangor University 10007854 Cardiff Metropolitan University 10007814 Cardiff University 10007793 University of South Wales/Prifysgol De Cymru 10007855 Swansea University 10008574 University of Wales Prifysgol Cymru 10007858 University of Wales: Trinity Saint David 10007833 Glyndwr University 10005343 Queen's University of Belfast 10008026 St Mary's University College 10008010 Stranmillis University College 10007807 University of Ulster R9000001 Institute of Zoology *For this institute there is no UKPRN but please use the corresponding identifier