2020-2021 Charter School Timeline for Submissions and Events Key: MONTH CB CSO DES - ELL - ESS HSEM i4see LGA myNHDOE NAEP NHSAS - OSF SFM - TC OFC E - HC P&P Online - College Board: https://collegereadiness.collegeboard.org/educators/k-12 Charter School Office, Jane Waterhouse: Jane.Waterhouse@doe.nh.gov Department of Environmental Services: Drinking Water: Cynthia Klevens cynthia.klevens@des.nh.gov Asbestos: https://www.des.nh.gov/organization/divisions/air/cb/ceps/ams/index.htm English for Speakers of Other Languages: Melissa White Melissa.White@doe.nh.gov, Wendy Perron: Wendy.Perron@doe.nh.gov Education Statistics System: Kristi.Chew@doe.nh.gov; Gregory.Polish@doe.nh.gov Homeland Security Emergence Management: https://prd.blogs.nh.gov/dos/hsem/?page_id=1262 State-level student information system: Melissa.Gilman@doe.nh.gov Local Government Agency (Town or City Government Offices) NH DOE single sign-on portal: https://my.doe.nh.gov/myNHDOE/Login/Login.aspx; Kristi.Chew@doe.nh.gov National Assessment of Educational Progress, Donna Dubey: Donna.Dubey@doe.nh.gov NH Statewide Assessment System: Melissa White Melissa.White@doe.nh.gov; Michelle Gauthier: Michelle.Gauthier@doe.nh.gov NH Statewide Assessment Portal: https://nh.portal.airast.org/ Matt Welch, Office of School Finance: Matthew.Welch@doe.nh.gov State Fire Marshall’s Office: Contact link: https://www.nh.gov/safety/divisions/firesafety/contactus.html Construction link: https://www.nh.gov/safety/divisions/firesafety/building/engineering/index.html Annual inspection link https://www.nh.gov/safety/divisions/firesafety/building/SchoolInspectionProgram.html Tim Carney, Office of Federal Compliance: Timothy.Carney@doe.nh.gov Electronic Media Hard Copy of document mailed or dropped off at DOE Paper and Pencil Via a web-based NH DOE system (e.g., i4see, ESS, ESOL, etc.) Monthly Charter School Zoom Meetings WHEN SUBMIT WHAT FORMAT TO WHOM 2020-2021 ( When Done) ALL YEAR JULY On-Going July (2019) June - July June - July July - July 12 SASID requests Lead Testing (every years thereafter, until at least rounds are below the standard) Submitted by the company that does the testing EOY Enrollment Batch Verified EOY Academic Batch Verified (Title I targeted schools only) EOY Enrollment District Verified Online I4see Online DES Online I4see Online Online I4see I4see MONTH WHEN SUBMIT WHAT FORMAT TO WHOM 2020-2021 ( When Done) July 12 – July 19 July 15 - 19 July 15 – September 30 July 15 – September 30 * All anomalies cleared * District review reports confirmed EOY Academic District Verified (Title I targeted schools only) EOY Enrollment Certified by Superintendent/Administrator The EOY is used to determine your final payment for the year EOY Academic Certified by Superintendent/Administrator Submission Course (Superintendent Only) Student Class Submission Course (for new school year) August June – August 15 August 15 - August 21 August 22 August 27 Late August Student Roster for state assessment goes live in i4see College and Career Readiness Batch Verified (high schools only) College and Career Readiness District Verified (high schools only) College and Career Readiness Certified by Superintendent/Administrator A12G Data Collection goes Live Critical Shortage Survey July - July 12 July 12 – July 19 JULY AUGUST August 31 August 11 August 25 Before Opening Before Opening AUG-SEPT Before Opening 1st Day Of School August - September 30 August - September 30 Sept 1- Sept 30 September September September 10 (Opens) SEPTEMBER September 11 September 12 September 14 – February 24 September 30 Annual Progress Report Charter School Virtual Summer Training CPS Zoom Meeting 10:00 – 11:00 Insurance Certificate of Liability Fire Inspection Health Inspection Form – For new schools and upon every five year renewal term, or when existing school moves to a different facility Certificate of Occupancy – Required New schools, when moving to a new location, or Renewals Opening Day Student Count (RSA 194-B:11) for first payment First Term Submission Course Batch Verified First Term Student Class Batch Verified Online I4see Online I4see Online Online Online Online I4see I4see I4see I4see Online Online Online Online Online Online I4see I4see I4see I4see ESS ESS E and HC ZOOM Online CSO E or HC CSO SFM CSO E or HC E Online Online LGA CSO OSF I4see I4see Initial Student Roster for State Assessment, Batch Verified by September 30 DOE-25 Annual Financial Report Emergency Operation Plan NH Statewide Assessment System – Interim and Benchmarks Grades 3-8, ELA and Math A12G Interim and Benchmark Window – Closes June 12, 2020 Optional Dynamic Learning Maps (DLM), Grades 8: ELA and Math Optional Dynamic Learning Maps (DLM), Grades 5,8, and 11: Science: Online E Online I4see OSF HSEM Online NHSAS Online Online ESS I4see Quarterly Budget Report E or HC E and HC Online NHSAS Michelle Gauthier CSO MONTH WHEN SUBMIT WHAT FORMAT TO WHOM FY19 Single-audit Certification Charter School Zoom Meeting 10:00 – 11:00 E ZOOM TC OFC Beginning of Year (BOY) goes Live in System Free and Reduced (F&R) Student Count Batch Verified REQUIRED, even if you not offer a school lunch program This affects your differentiated aid Use the form “Voluntary Identification of Low Income Students” if needed Beginning of Year (BOY) submission Batch Verified Real-Time Entry and Withdrawal **for high school students ONLY** Following surveys completed and certified in ESS: A12B – Class and Staffing Form A12D – Central Office Personnel A12F – Teacher Attainment and Average Salary Online I4see E ESS Online Online I4see i4see Online ESS Fall ESOL Roster Free and Reduced Batch Verified Free and Reduced District Verified Free and Reduced District Certified BOY Submission District Verified *All anomalies cleared *District review reports confirmed BOY Submission Certified by Superintendent/Administrator Charter School Zoom Meeting 10:00 – 11:00 Charter School Zoom Meeting 10:00 – 11:00 Online Online ESOL ESS Online ESS Online I4see Online Zoom Zoom I4see E Zoom MW OSF 2020-2021 ( When Done) September 30 September 15 OCTOBER October October October 12 October 16 - May 30 October - October 15 October 15 October 15 October 16 October 20 October 22 October October 27 NOVEMBER November November 17 Student Count (RSA 194-B:11) for December payment Charter School Zoom Meeting 10:00 – 11:00 DECEMBER December 15 December 15 Fire and Safety Inspection – Compliance check Charter School Zoom Meeting 10:00 – 11:00 E or HC Zoom SMF, CSO JANUARY January - January 31 January - January 31 Winter Term Submission Course Batch Verified Winter Term Student Class Batch Verified ACCESS/Alternate ACCESS for ELLs, Grades K – 12: English Language Proficiency Online Online I4see I4see ELL January 19 – March 12 January 25 – March End of January January 12 FEBRUARY February National Assessment of Educational Progress (NAEP), Grades 4, and 12: Math and Reading Mid-Year ELL Roster Charter School Zoom Meeting 10:00 – 11:00 Student Count (RSA 194-B:11) for March payment Online Wendy Perron Online NAEP Online Zoom ELL Online MW OSF MONTH WHEN SUBMIT WHAT FORMAT TO WHOM Online NHSAS 2020-2021 ( When Done) February 24 February MARCH Online March – June 11 March – June 11 Dynamic Learning Maps Alternate Assessment, Grades 5,8,and 11: Science Online March – June 11 March – June 11 March March 15 - May 30 March 15 Early March – Mid-April Early March – Mid-April March TBD March 24 - 26 March 25 March 31 March April 13-15 April 13-15 April 14 April 27 - 29 April MAY May – mid-May May 30 Michelle Gauthier Zoom Closing Day National Assessment of Educational Progress (NAEP), Grades 4, and 12: Math and Reading NH Statewide Assessment System (NH SAS), Summative: Grades 3-8, ELA and Math NH Statewide Assessment System (NH SAS), Summative: Grades 5, 8, 11, Science Dynamic Learning Maps Alternate Assessment, Grades – 8: ELA and Math March March – June 11 APRIL Closing Optional Dynamic Learning Maps (DLM), Grades 8: ELA and Math Closing Optional Dynamic Learning Maps (DLM), Grades 5,8, and 11: Science: Charter School Zoom Meeting 10:00 – 11:00 NAEP Donna Dubey Online NH SAS Online Online NH SAS NH SAS Michelle Gauthier NH SAS Michelle Gauthier NH SAS Performance Assessment of Competency Education (PACE) Schools Grade 3: ELA Grade 4: Mathematics Grade 8: ELA, Mathematics Grade 11: Science ACCESS/Alternate ACCESS for ELLs Closing Day, Grades K – 12: English Language Proficiency MOY Independent Financial Audit for 2019-2020 Board of Trustees – Compliance Check School Calendar for next school year - compliance check NH Charter School Alliance Best Practices Conference (Choice 1) 2021 SAT School Day with Essay, Grade 11 – Digital Version: ELA, Math *Includes PACE Schools NH SAT Paper and Pencil Federal Fund Single-audits Charter School Zoom Meeting 10:00 – 11:00 (Choice 2) 2021 SAT School Day with Essay, Grade 11 – Digital Version: ELA, Math *Includes PACE Schools (Makeup Choice 1) 2021 SAT School Day with Essay, Grade 11 – Digital Version: ELA, Math *Includes PACE Schools NH SAT Paper and Pencil Makeup (Makeup Choice 2) 2021 SAT School Day with Essay, Grade 11 – Digital Version: ELA, Math *Includes PACE Schools Charter School Zoom Meeting 10:00 – 11:00 Immigrant Data Collection MOY closes Online NH-ALT, i4see Online ELL Online E and HC Online Online TBD I4see CSO ESS ESS Online P&P E Zoom Online Online P&P Online NHSAS Michelle Gauthier CB TC OFC NHSAS Michelle Gauthier NHSAS Michelle Gauthier CB NHSAS Michelle Gauthier Zoom Online Online ESS I4see MONTH WHEN SUBMIT WHAT FORMAT TO WHOM 2020-2021 ( When Done) May JUNE June – June 30 June – June 30 June June June June June 11 June 11 June 11 June 11 June 12 June 19 June 30 June 30 June Charter School Zoom Meeting 10:00 – 11:00 School Safety Data Collection Free and Reduced EOY Collection EOY Enrollment goes Live EOY Academic goes Live College and Career Readiness goes live Dynamic Learning Maps (DLM) Closes NH SAS Closing Day, Grades – 8: ELA and Math NH SAS Closing Day, Grades 5, and 11: Science Dynamic Learning Maps Alternate Assessment (DLM) Closes for: Grades 3-8: ELA and Math, Grade 5,8,11: Science NH SAS Closing Day for PACE Schools: Grade 3: ELA Grade 4: Mathematics Grade 8: ELA, Math Grade 11: Science Interim and Benchmark Window Closes SAS Summative Closes (State Assessment System) Indoor Air Quality Survey Facilities Survey Charter School Zoom Meeting 10:00 – 11:00 Online E or HC Online Online Online Online Online Online Online ESS I4see I4see I4see I4see NH-ALT, i4see NHSAS NHSAS NHSAS Michelle Gauthier Online NH SAS Online Online Online Online Zoom NHSAS NHSAS ESS ESS