PARENTS’-AND-GUARDIANS’-ORIENTATION-KIT-2

OPARENTPPARENTS’ AND GUARDIANS’ ORIENTATION KIT Page of 38 OPARENTPPARENTS’ AND GUARDIANS’ ORIENTATION KIT PARENTS’ AND GUARDIANS’ ORIENTATION KIT I MESSAGE FROM THE HEADMASTER This school year, the Ateneo de Davao Grade School will engage its pupils in a different experience with distance online learning to ensure the health and safety of its community It is a brave step for everyone To the administrators, it means putting up new systems, channels, and protocols To the faculty, it means retooling and translating teaching methods to online platforms And to the staff, it means relocating and up-skilling to better support instruction Nevertheless, throughout this metamorphosis, the grade school remained faithful to its goal of providing quality instruction and formation to its pupils I can only be grateful to the courage of these men and women whose commitment has put together this document that paints how this new school year will be This orientation kit will serve as a guide to our community It is not absolute, in the same way that circumstances and the world that we are in now is ever changing We shall improve it as we move forward in our quest to continuously upgrade our services We dedicate this hard work to our pupils and to the parents who entrusted us with their children’s education The trust of our parents, guardians and pupils inspires us to give our best at all times It is in this spirit of commitment, gratitude, and openness that we welcome you all to this school year Mrs Geraldine Nina Rocel A Libron Headmaster Page of 38 OPARENTPPARENTS’ AND GUARDIANS’ ORIENTATION KIT II THE VISION – MISSION OF THE ATENEO DE DAVAO UNIVERSITY, THE GRADE SCHOOL GOALS AND CORE VALUES VISION The Ateneo de Davao University is a Catholic, Jesuit, and Filipino University As a university it is a community engaged in excellent instruction and formation, robust research, and vibrant community service As Catholic, it proceeds ex corde ecclesiae, from the heart of the Church As Jesuit, it appropriates the mission of the Society of Jesus and the spirituality of St Ignatius of Loyola As Filipino, it contributes to and serves Mindanao Approved by the Board of Trustees, August 10, 2019 MISSION It participates in the reconciliation by the Father of humanity with Himself of human beings with one another, of humanity with the environment It strengthens faith It promotes humane humanity It engages in intercultural, interreligious, and inter-ideological dialogue especially in Mindanao It responds to the needs of the Bangsamoro, the Bangsamoro Autonomous Region in Muslim Mindanao, as well as the needs of Lumad communities It promotes the creation of wealth and its equitable distribution It strengthens its science and technology instruction, research, and technopreneurship in Mindanao It promotes cultural understanding and friendship with its Asian neighbors It promotes lifelong learning and the dialogue between academe and the world of work It protects and promotes the environment as “our common home.” It develops ADDU sui generis leaders who appropriate this mission for life It treasures and works with its alumni Approved by the Board of Trustees, August 10, 2019 THE GOALS OF THE ATENEO DE DAVAO UNIVERSITY GRADE SCHOOL Approved on August 1, 2012 As a Grade School It is an academic institution that provides pupils with basic education and formation Its work is to “lay solid foundations” that prepare its pupils to become well-rounded individuals This means that the school shall equip the pupils with basic tools of knowledge, understanding, skills, habits, attitudes and values which are immediately needed for secondary schooling and eventually for higher level of formal education as well as for life-long use This can be realized through excellent instruction and formation, robust research and vibrant community service Page of 38 OPARENTPPARENTS’ AND GUARDIANS’ ORIENTATION KIT As a Catholic School It brings pupils to Christ, who is the Heart of the Church It strives to cooperate with the Divine Grace in the formation of young Christian boys and girls committed to the truth about God, man, and nature It aims to develop in the pupils the following: Continuing search for truth in all disciplines leading to the ultimate truth, Jesus Christ Understanding of the importance of the integration of Christian doctrine, moral, and prayer life Respect for diversity of faith Desire to constantly love and serve the Lord As a Jesuit School It helps pupils to experience the Ignatian way of living and to share in the mission of the Society of Jesus according to their level of maturity It aims to develop in the pupils the following: Humanistic habit of mind that includes critical thinking Excellent personal, social, and communication skills Sensitivity to cultures and faiths one’s own and others Ability to reflect and make good judgment and to put such decision into action Leadership in various human undertakings as a form of commitment and service to God and others Virtues that enable them to promote faith that does justice As a Filipino School It supports the continuing development of the country towards a better quality of life for Filipinos It aims to develop in the pupils the following: Understanding and appreciation of their Filipino identity, values, and culture Sensitivity to the culture of the Muslims and the lumads (indigenous peoples) in Mindanao Deeper commitment, loyalty and love for one’s country Appreciation, protection and preservation of the country’s products, natural resources, historical places, and tourist spots Leadership spirit in the service of Philippine society especially in Mindanao Understanding of the concept of peace that is manifested through words and deeds Understanding of the truth that creation of wealth and its equitable distribution is an imperative to social justice Growing awareness of global challenges and issues in relation to Philippine context AdDU GS CORE VALUES: THE C’s Christ-centered individual: “I will follow Jesus.” Committed Filipino: “I will always my best.” Concerned individual with Conscience: “I know what is right or wrong” Competent learner: “I am smart.” Compassionate pupil: “I am kind.” Page of 38 OPARENTPPARENTS’ AND GUARDIANS’ ORIENTATION KIT III PRIMER ON ACADEMIC POLICIES FOR ONLINE EDUCATION AT ADDU GRADE SCHOOL To guide all academic administrators, teachers, pupils, and parents on the shift from conventional face-to-face engagements to online transactions in the elementary academics, this primer is published It contains information about the online process of: Shifting From Conventional to Online Classroom A Guiding Principles B Designing Online Classroom Instructions Planning Online Curriculum Preparing Online Lessons Institutional Support C Delivering Online Classroom Instructions Online Teaching of a Subject Approaches to Delivering Online Class Pupil’s Learning in a Subject Assessment of Pupil’s Academic Performance in a Subject Academic Interventions D Schedule of Online Classes Overview of Grade School Class Schedule Types of Class Schedule Academic Administrators’ Supervision and Monitoring of Online Classes Roles of the Parents in Online Classroom Support Programs/Services Admission and Enrolment A Preschool Admission Guideline B Grade School Admission Guideline C Online Enrollment This primer defines the current academic policy for elementary academic education at AdDU until officially revised Comments from the parents through the AGSCA are welcome to improve our system Page of 38 OPARENTPPARENTS’ AND GUARDIANS’ ORIENTATION KIT GRADE SCHOOL ONLINE LEARNING Ateneo de Davao University Grade School unit pursues its mission to provide quality education to our pupils through the online classroom as an alternative mode during this pandemic This is the best option now with limited mobility and our adherence to social distancing The following points will walk you through this transition A GUIDING PRINCIPLES The following principles are highlighted and observed in the whole process of planning and implementing the curriculum Cura personalis or “care for the whole person” The focus of every instruction is the pupils The teacher must understand the world of the learners and the context within which teaching, and learning take place Emphasis is given on what works for pupils on how they learn, how to facilitate their learning, what strategies are effective in facilitating their learning, how to make them participate actively in their learning, and how to address their learning needs Non multa sed multum or “not many but much” Essential topics are taught to ensure the development of essential knowledge, skills, and attitudes in every pupil in the class To make it more manageable for the pupils to handle the content, the essential topics are chunked at the level of the learning objectives A maximum of two related learning objectives is developed in each lesson Excellence and Magis or “more or to a greater degree” It is to provide a firm structure and assure a certain level of quality control consistent with the school’s vision-mission and goals The school strives to form a learner who is Christ-centered, committed, competent, with a conscience, and compassionate B DESIGNING ONLINE CLASSROOM INSTRUCTIONS The online classroom is defined as a classroom that is conducted primarily through the internet The Grade School uses Google Classroom in preparing and administering online classes This system is supplemented with other available similar platforms, digital tools, and applications It also allows shareable links and collaborative tools that provide room for pupil engagement in ways to learn the skills they need to succeed Planning Online Curriculum a The ADDU-GS’ conduct of online classroom instructions is guided by the university framework in planning and implementing a curriculum The framework puts more clarity on the essential questions: WHY TEACH? HOW TO TEACH? HOW TO ASSESS? WHAT TO TEACH? Page of 38 OPARENTPPARENTS’ AND GUARDIANS’ ORIENTATION KIT b The Online Instruction Delivery Plan (OIDP) for each subject is prepared to ensure quality online classroom instructions An OIDP is a complete plan in teaching a subject to a class through the online method and practice of teaching It contains the reasons for teaching the subject, the activities on how pupils' learning is assessed, the activities on how essential topics of the subject are taught, and the development of knowledge, skills, and attitudes in every pupil c The Grade School prepares one OIDP every quarter for each subject while the Preschool (Playschool, Nursery, Kinder) prepares one OIDP for each level in a school year d The following documents are uploaded in the Google Classroom as guides for pupils and parents: 1) 2) 3) Quarterly OIDP for grade school and Annual OIDP for preschool Quarterly Class Schedule: Preschool follow the 5-day class cycle, that is Monday to Friday schedule While Grade to Grade follows the 6-day class cycle (Please refer to item – D Schedule of Online Classes page 7.) Detailed Weekly Class Schedule Preparing Online Lessons a The online lessons are prepared and administered by individual faculty and supervised by respective Subject Area Head/Academic Head b Essential topics reflected in the OIDP reinforce the principle of “non multa sed multum” or “not many but much” Each topic will be presented in chunks or segments to make its presentation more understandable and easy to follow c Each online lesson is composed of the following parts (Although flexibility is observed for each lesson.) 1) Introduction to the lesson 2) Objective/s 3) Instructions for learners (on the tasks, online conference, deadlines of outputs, schedule of assessments, etc) 4) Content (online resources for pupils to explore and work on) 5) Assessment (formative assessment; reflection on tasks done, content or values/attitudes) d The learning methodologies utilized are consistent with the nature of each subject (See Goal and Outcome in the OIDP in teaching the subject) e Various learning styles of students are considered, and the material resources chosen are age appropriate f Enough time is given in the preparation of online lessons The lessons prepared undergo a process of enhancement through collaborative critiquing involving the following: 1) Department teachers, Grade Level Heads and Subject Area Heads Page of 38 OPARENTPPARENTS’ AND GUARDIANS’ ORIENTATION KIT 2) 3) g Material resources are reviewed to ensure their alignment with the standards Institutional Support a b c d e C Headmaster and her assistants – Academics, Administration, Formation, and Students Affairs Selected pupils of the previous level take pre-selected online lessons (To get feedback from the pupils whether the lessons are easy to follow or not) Faculty members are assisted in the transition from classroom teaching to online teaching Online teaching training continues throughout the progression of the online classes Support for on-going curriculum development is provided Support for building and maintaining the online infrastructure is addressed by an office/department in the university The mechanism is in place to closely monitor online classes This is to provide supervision to the faculty DELIVERING ONLINE CLASSROOM INSTRUCTIONS Learning is an individual activity The teacher provides the learning experience and helps the pupils to draw more understanding from the experience and hone their skills At the end of each topic, the pupils will be asked to step back, reflect, and look at how they responded to the experiences This provision is given for pupils to review their learning experiences Online Teaching of a Subject A subject that is taught to a class through online method is operationally termed in AdDU-GS as “online class of a subject” (e.g online class in Math 2, online class in Science 5, and the like) a The teacher assigned to an online class of a subject allots a weekly schedule for individual or small group online conference as frequently as needed The conferences will allow him/her to process the learning of the pupils and to assist each pupil to better understand the concepts b The teacher prepares the details of the weekly tasks by filling out the Google forms that are shared by the Subject Area/Academic Head c For a teacher to teach an online class using an online pedagogy, he/she must comply with the following: He/she must have 1) Knowledge in using Google Classroom He/she has completed the online training provided by the university or has the basic knowledge in using the Google Classroom 2) Created an online class for the subject using the Google Classroom 3) Uploaded the Online Instruction Delivery Plan 4) Prepared the Unit Online Lessons for the first quarter during summer Page of 38 OPARENTPPARENTS’ AND GUARDIANS’ ORIENTATION KIT d During the school year, the teacher must 1) Prepare and enhance online lessons • By the end of July 2020, the second quarter online lessons are ready for posting • By the end of September 2020, the third quarter online lessons are ready for posting • By the end of November 2020, the fourth quarter online lessons are ready for posting 2) Encode the weekly tasks for each class in the Weekly Class Schedule through Google docs form uploaded by the Subject Area/Academic Head and shared with the Grade Level Head and Asst Headmaster for Academics This is accomplished on or before Thursday of each week The Weekly Class Schedule will be uploaded every Friday of the week 3) Prepare the assigned summative assessments Summative assessments (SAs, QAs, oral and listening skills, ETs) will be given online using appropriate and manageable digital tools These will be conducted in a manner that the integrity of the assessments will be protected 4) Enlist the pupils by sending an invitation to join his/her class 5) Orient the class on the contents of the OIDP for the quarter, the online learning materials, and the schedule of online class 6) Assess pupils’ understanding of concepts, make sure that assignments are turned in regularly and log into the classroom 7) Monitor regularly the pupils’ progress and help those who are falling behind by providing intervention/s 8) Provide feedback on the pupil's progress 9) Allow time for online follow-up and consultation with pupils and parents Modes of Delivering Online Class a There are two modes of delivering online instruction that the school will implement, namely: 1) 2) b Individualized instruction wherein a pupil accesses the essential knowledge of the topic by reading the notes or viewing the video topic presentation prepared by the teacher of the subject Guided instruction wherein a pupil accesses the essential knowledge of the topic by participating in an actual online class conducted by the teacher Both modes will be utilized by the teacher in delivering online lessons For pupils with a weak or unstable internet connection, the teacher will make arrangements with the parents on how to better deliver online instructions Page of 38 OPARENTPPARENTS’ AND GUARDIANS’ ORIENTATION KIT c The following are different types of online learning components that are utilized in an online instruction, such as: 1) Online learning contents refer to the following: Simple learning resources These are non-interactive resources such as documents, PowerPoint presentations, videos or audio files These are noninteractive resources in the sense that pupils can only read or watch content without performing any other action These are valuable minds-on learning resources even though they have limited physical interactivity Interactive online lessons These are web-based activities where the pupils interact with the resource by providing answers and feedback online such as using Google forms, etc Simulations These are highly interactive forms of online learning that immerse the pupil in a real-world situation and respond dynamically Examples are simulations of laboratory experiments 2) The online classroom is when a teacher teaches in real-time to a group of pupils (guided instruction) through a video conferencing platform ( Zoom, Google Meet, etc) Both the teacher and the pupils are present at a given time for the online conference 3) Collaborative activities range from discussions and knowledge-sharing to working together on a common task Discussion forums, group chats, Google forms are used for online collaboration among pupils The pupils can comment and exchange ideas or contribute to group learning by sharing their knowledge 4) Online academic interventions are given to pupils who have difficulty in performing the tasks and not meet the expected performance The interventions may come in the form of providing differentiated learning materials/instruction and/or online remediation sessions d Moreover, the online learning of the pupil is teacher-facilitated that combines both synchronous and asynchronous learning 1) Synchronous learning takes place in real-time interactions That is, the pupil and the teacher are online, at the same scheduled time but in different places The pupil interacts with the teacher in real-time using technologies and tools like video conference tools (Zoom, Google Meet, etc), messenger chat, shared whiteboard, and applications) 2) Asynchronous learning happens both online and offline The teacher posts the lessons or materials at one time, and the pupil can work on them during his/her independent study time Other similar tools and technologies for this include learning platforms (e.g Google Classroom), web platforms, emails, online forums, social media platforms, and many more Page 10 of 38 OPARENTPPARENTS’ AND GUARDIANS’ ORIENTATION KIT ADMISSION AND ENROLLMENT Admission and enrolment are handled by the Registrar’s Office and the Student Development Center (SDC) As the University shifts to online processes and transactions, the Grade School enjoined to come up with alternative admission policies and to rise above this pandemic as we give our service for our incoming pupils This will provide the unit with a means of continuing its services Protocols have also been included in this proposal on what to once the community quarantine has been lifted A PRESCHOOL ADMISSION GUIDELINE Please note that the Preschool (Playschool, Nursery, and Kindergarten) is open admission but it is necessary for the parent/official guardian to submit PSA Birth Certificate for validation of age Age requirement: Playschool is years old by August 31 Nursery is years old by August 31 Kindergarten is years old by August 31 Steps to follow The procedure for online admission of Preschool and Grade School applicants is in this webpage, https://newsgs.addu.edu.ph/online-admission a b c d e Apply online Admission for Preschool & Grade school thru this link, https://bit.ly/PSGSADMISSION Requirements to be submitted online: 1) For Preschool Applicants (Filipino Applicants) Scanned copy of PSA Birth Certificate Scanned copy of x ID Picture 2) For Foreign Applicants and his/ her parents: Scanned copy of passport bio-page and latest admission with valid authorized stay Once completed, the parent/ official guardian receives a Notice of Acceptance (NOA) thru the SDC Personnel/ Guidance Counselor The parent/ official guardian may proceed for the Enrollment of his/ her child They may click the link https://bit.ly/PSGSENROLLnew In the online enrollment form, the parent/ official guardian is requested to comply with the following: For Pre-school pupils, the parent/official guardian fills out information of the child such as: 1) Skills Checklist Form based on the Early Childhood Care and Development (ECCD) online form 2) Referral Consent Form (disclosure if the child has special needs or assessed by a Developmental Pediatrician/ Therapist) - online form **Once the community quarantine order has been lifted, and the school campus is open, all original documents must be submitted to the Registrar’s Office otherwise, enrollment of your child will be temporary **For foreign applicants, original copies of Special Study Permit (SSP) and Alien Certificate of Registration (ACR) must be submitted to the Registrar’s Office **Inform parent/ official guardian to register their child/ children as a “new pupil” in the Online Registration Form following this link, https://bit.ly/PSGSENROLLnew Page 24 of 38 OPARENTPPARENTS’ AND GUARDIANS’ ORIENTATION KIT B GRADE SCHOOL ADMISSION GUIDELINE The Student’s final Report Card indicating that the child is promoted to the next grade level is a requirement for incoming Grades to Pupils Criteria in accepting Grades One to Four Pupil applicants: a Accepted A pupil applicant coming from public school or private school not accredited by PAASCU should have the following qualifications: At least an overall General Average of 90%; No grade below 85% in all quarters; A pupil applicant coming from a PAASCU accredited school should have the following qualifications: At least an overall General Average of 85%; No grade below 80% in all quarters; b Conditional Acceptance A pupil applicant coming from public school or private school not accredited by PAASCU should have the following qualifications: At least an overall General Average of 85%; No grade below 80%; A pupil applicant coming from a PAASCU accredited school should have the following qualifications: At least an overall General Average of 80%; No grade below 75%; c Not Accepted A pupil applicant who did not meet the aforementioned criteria is considered not accepted Criteria in accepting Grades Five & Six Pupil applicants: a Accepted A pupil applicant coming from public school or private school not accredited by PAASCU should have the following qualifications: At least an overall General Average of 95%; No grade below 90% in all quarters; A pupil applicant coming from a PAASCU accredited school should have the following qualifications: At least an overall General Average of 90%; No grade below 85% in all quarters; b Not Accepted A pupil applicant who did not meet the aforementioned criteria is considered not accepted Steps to follow The procedure for online admission of Preschool and Grade School applicants is in this webpage, https://newsgs.addu.edu.ph/online-admission a b c Apply online Admission for Preschool & Grade school thru this link, https://bit.ly/PSGSADMISSION Requirements to be submitted online: For Preschool Applicants (Filipino and Foreign Applicants) Scanned copy of PSA Birth Certificate Scanned copy of x ID Picture For Foreign Applicants and his/ her parents: Scanned copy of passport bio-page and latest admission with valid authorized stay Once completed, the parent/ official guardian receives a Notice of Acceptance (NOA) through the SDC Personnel/ Guidance Counselor Page 25 of 38 OPARENTPPARENTS’ AND GUARDIANS’ ORIENTATION KIT d e The parent/ official guardian may proceed for the Enrollment procedure They may click the link https://bit.ly/PSGSENROLLnew In the online enrollment form, the parent/ official guardian is requested to comply with the Referral Consent Form (a disclosure if the child has special needs or assessed by a Developmental Pediatrician/ Therapist) - online form **Once community quarantine order has been lifted, and the school campus is open, all original documents must be submitted to the Registrar's Office otherwise, enrollment of the child will be temporary **For foreign applicants, original copies of Special Study Permit (SSP) and Alien Certificate of Registration (ACR) must be submitted to the Registrar’s Office **Inform parent/ official guardian to register their child/ children as a “new pupil” in the Online Registration Form following this link, https://bit.ly/PSGSENROLLnew C ENROLLMENT GUIDELINE Enrollment Procedure for New Pupils For new pupils who received the Notice of Acceptance (NOA) from the Student Development Center (SDC) Pre-enrollment: SDC sends to the new pupil’s parents/official guardian the Notice of Acceptance (NOA) with the link to access the Online Enrollment Form a Steps in the Enrollment STEP 1: Parent/Official Guardian fills in the Online Enrollment Form, uploads the scanned copies of the requirements, and submits He/She receives confirmation from the Registrar to proceed to payment of school fees Note: The original copies of uploaded documents must be submitted to the Registrar’s Office as soon as the community quarantine order is lifted and the school campus opens Failure to so would mean revocation of pupil’s enrollment Requirements for New Pupil Applicants (Filipino Enrollees) 1) Scanned/clear photo of recent 2′′x2′′ ID picture – required 2) Scanned/clear photo of the latest report card (DepEd Form 138/SF9) – required only for incoming Grades to 3) Scanned/clear photo of PSA birth certificate – required 4) Scanned/clear photo of Certificate of Good Moral Character, if available Additional Requirements for Foreign Pupil Applicants: 1) Scanned/clear photo of applicant’s Transfer records (final grade) with English translations– required 2) Scanned/clear photo of Passport bio-page and latest admission with valid authorized stay (of parents and applicant) – required 3) Scanned/clear photo of applicant’s Special Study Permit (SSP) – required unless exempted 4) Scanned/clear photo of applicant’s Alien Certificate of Registration (ACR)/I-Card, if applicable Page 26 of 38 OPARENTPPARENTS’ AND GUARDIANS’ ORIENTATION KIT STEP 2: Parent/Official Guardian pays the required school fees for the pupil to be officially enrolled The instruction for online payment is provided in the online form STEP 3: Pupils may now login to the Basic Education web portal using his/her user code and password and set the School Year to 2020 – 2021 Post Enrollment: Wait for the assignment of sections by June Enrollment Procedure for Current Pupils a Pre-enrollment For old pupils who are NOT required to take summer class, call/text/chat the Registrar to inquire clearance status and schedule of fees Call us at: Landline numbers: (082) 222-95-03 or (082) 299-41-95 Text us at: Mobile Numbers: (+63) 917-704-9456 Chat with us at: Messenger: Registrar’s Staff Bravo (m.me/registrarstaff.bravo.9) and Registrar’s Staff Charlie (m.me/registrarstaff.charlie.9) b Enrollment Procedure for Pupils with NO School Obligations (Cleared) STEP 1: Registrar sends to the pupil’s parents/official guardian the link to access the Online Enrollment Form Parent/Official Guardian fills in the Online Enrollment Form and submits He/She receives confirmation from the Registrar to proceed to payment of school fees STEP 2: Parent/Official Guardian pays the required school fees for the pupil to be officially enrolled The instruction for online payment is provided in the online form STEP 3: Pupils may now login to the Basic Education web portal using his/her user code and password and set the School Year to 2020 – 2021 Post-enrollment: Wait for the assignment of sections by June c Enrollment Procedure for Pupils with WITH School Obligations (Not Cleared) Pre-enrollment Registrar sends an email to parent/official guardian of child’s unsettled school obligations and link to AdDU Finance for payment options Parent/Official Guardian submits a scanned copy/clear photo of receipt to the contact information found below • Call us at Landline numbers: (082) 222-95-03 or (082) 299-41-95 • Text us at Mobile Numbers: (+63) 917-704-9456 • Chat with us at Messenger: Registrar’s Staff Bravo (m.me/registrarstaff.bravo.9) and Registrar’s Staff Charlie (m.me/registrarstaff.charlie.9) Opening Message: RECEIPT FOR OLD ACCOUNT OF • Email us at: addugsenrolment01@gmail.com, addugsenrolment2@gmail.com or addugsenrolment3@gmail.com Subject Line: RECEIPT FOR OLD ACCOUNT OF Page 27 of 38 OPARENTPPARENTS’ AND GUARDIANS’ ORIENTATION KIT Registrar checks that the pupil has settled all his/her obligations with AdDU If the pupil is cleared, then she sends to pupil’s parents/official guardian the link to access the Online Enrollment Form STEP 1: Parent/Official Guardian fills in the Online Enrollment Form and submits STEP 2: Parent/Official Guardian receives confirmation from Registrar to proceed to payment of school feesHe/She pays the required school fees for the pupil to be officially enrolled The instruction for online payment is provided in the online form STEP 3: Pupils may now login to the Basic Education web portal using his/her user code and password and set the School Year to 2020 – 2021 Post-enrollment: Wait for the assignment of sections by June Registrar’s Contact Information Call us at these landline numbers: (082) 222-95-03 or (082) 299-41-95 Text us at this mobile number: (+63) 917-704-9456 Message us at Messenger: m.me/registrarstaff.bravo.9 and m.me/registrarstaff.charlie.9 For more details, visit our web page: https://newgs.addu.edu.ph/online-enroll/ III ADDITIONAL GUIDELINES FOR THE PARENTS ONLINE CLASSROOM The AdDU Preschool and Grade School use the Google Classroom in preparing and administering online classes Every pupil is given access to a Google Classroom Within the Google Classroom, the pupil interacts with their teacher and classmates, accesses materials, creates and submits assignments and tracks progress Parents/Guardian, please read the notice below and watch all FIVE videos with your child and his/her adult supervisor Preparation for Google Classroom While waiting for your child’s section, please let your child and his/her adult supervisor study these links to know more about Google Classroom: - How to login, enroll, and navigate the Google Classroom? https://youtu.be/qSxNLaWm74g - How to activities and complete assignments in the Google Classroom? https://www.youtube.com/watch?v=N9rWfgFVAEg - How to submit quizzes and assignments in the Google Classroom? https://www.youtube.com/watch?v=ciGvCMEoeXc - How to join a video conference with Google Meet? https://www.youtube.com/watch?v=_ftEhUczkII - How to navigate Google Calendar? https://www.youtube.com/watch?v=mBaKzzl-7f4 You may also check these drives, https://bit.ly/3gsBBi5 and https://bit.ly/2YZkONV Orientation Schedules will be posted on our webpage, https://newgs.addu.edu.ph Page 28 of 38 OPARENTPPARENTS’ AND GUARDIANS’ ORIENTATION KIT MATERIALS NEEDED DURING THE ONLINE LEARNING To prepare your child for this new learning experience, the following materials would be needed: a Desktop/Laptop computer In choosing a computer (desktop or laptop) for your child, it would be best to pick the one with OS (Operating System) Windows and Up Windows 10 is preferred because Microsoft is retiring, even Windows 8.1 Kindly check the computer specification: built-in webcam or external USB camera, 2.2 GHz Intel 2nd generation i3/ i5/ i7, AMD equivalent, or better to support HD video (720p), 4GB RAM with at least 360p video resolution To help you decide what to acquire, you may wish to read the following web sites: • https://support.google.com/a/answer/33864 • https://hostpapasupport.com/system-requirements-google-hangouts/ If you need assistance in purchasing a device for your son/daughter for online learning, we would like to help you through our Computer and Gadget Procurement Support Service (CGPSS) b Headset/Webcam • If you decide to acquire a desktop computer: please acquire a Headset or earphones with microphone and a HD web camera • If you decide to acquire a laptop computer, please choose a model which has a built-in camera You may also acquire a headset with a microphone if you don’t want your child to be distracted by ambient noise c Internet connection that will support the aforementioned online activities Home Prepaid WIFI Device Since Ateneo de Davao Preschool and Grade School will employ online learning, all enrolled pupils will be given a home prepaid WIFI device with no extra cost this school year WIFI device distribution mechanism will be announced on our webpage, https://newgs.addu.edu.ph/bookstore Speed Test It is a recommendation that you conduct a speed test for your internet connection To be able to participate in the learning process without interruption, it is recommended to have to 10 Mbps You may check your connection between 7:40 am to 3:40 pm Below are steps for the speed test Step 1: Connect to the internet Step 2: Open the website, https://www.speedtest.net/ or DOWNLOAD the Speed Test app Step 3: Once the website has loaded or app is installed and opened, Press "GO" Step 4: Manually record the Download and Upload Speed in Mbps Page 29 of 38 OPARENTPPARENTS’ AND GUARDIANS’ ORIENTATION KIT d E-Learning Materials The teacher has carefully selected digital tools, applications, links and specially designed materials for pupils to use These are all posted in the Google Classroom for easy access of pupils These include the following: A Online Instruction Delivery Plan B Multi-media Materials (websites, videos, PPTs, etc.) C Formative Assessments Installing Microsoft 365 All pupils with active GSuite account may install the Microsoft 365 in their device for free Here are the steps to follow in installing Microsoft 365 Step 1: Open any browser and go to: https://www.microsoft.com/enus/education/products/office?ms.officeurl=getoffice365?ms.officeurl=getoffice365 Step 2: Enter your school email address in the box Enter the email associated with your AdDU GSuite Account [@addu.edu.ph] Then, click the GET STARTED button Step 3: On this page, https://signup.microsoft.com/signup?sku=Education choose the I’m a Student option Step 4: Open a new tab or browser and login to your Gmail account in https://gmail.com (Make sure that you login using your AdDU GSuite Account [@addu.edu.ph]) Look for an email from Office 365 Step 5: Open the email to get the verification code Copy the code and paste it to the Microsoft 365 website labeled in step Step 6: Select the Office 365 applications that you want to install You may send an email to gs.iconnect@addu.edu.ph to verify account activation e eBooks and Learning Materials The pupils will be provided with eBooks and other online learning platforms For Grades to 6, we will provide the children with color-coded notebooks for your convenience The notebooks will be used by the pupils to organize their notes, log their learning experiences and reflections in the ten different subjects Note-taking is essential in the learning process The eBooks, notebooks and instructional materials are in the booklist Announcement regarding the distribution of materials will be posted on our webpage, https://newgs.addu.edu.ph/bookstore Page 30 of 38 OPARENTPPARENTS’ AND GUARDIANS’ ORIENTATION KIT ON LEARNING SPACE Your children will achieve their best work in a quiet, comfortable and dedicated space devoted to learning This will be a different set-up where they normally play games or watch television Keep in mind that children will be in this space for many hours each day and parents should watch out for any orthopedic issues that may arise related to comfort and posture Their school materials must be near them so they can easily note down important points and learnings Keep liquids (e.g water, soda, juice) away from their computer It might accidentally cause damage to it Children need to have their full attention during their online class Consider keeping your child’s cell phones and tablets until their schoolwork is done satisfactorily Apps, games, and messaging features are fun, but these may also distract their focus ON MONITORING PUPILS’ ENGAGEMENT In this new learning milieu, you can help by monitoring your children’s levels of interest and engagement in adapting to their new schedule and at-home materials The simplest way to this is through observation Look at your child’s eyes to see if they’re following along with the screen Check if they’re taking notes or zoning out Ask questions at the end of a lesson While this may require taking an hour off from work or stepping out for an early lunch, it’s important to confirm that your children are indeed learning If you find that your child is not engaging with the lessons, don’t be afraid to contact the teachers to better explore the issue Sometimes, easily remedied technical problems such as bad audio, poor connection, or an unhelpful camera angle can make all the difference ON DIGITAL BREAK Encourage your child to have physical activities during breaks and weekends Encourage them to stretching, get some fresh air, or go for a walk so that they are not sedentary for the entire day ON SOCIAL INTERACTION Face-to-face social interaction is ideal for kids But with their limitations, encourage your children to video chat or text message, rather than simply scrolling through social media You don’t want your children to feel socially isolated, but at the same time, you want to protect them from becoming wholly reliant upon their devices Page 31 of 38 OPARENTPPARENTS’ AND GUARDIANS’ ORIENTATION KIT ON SCHOOL SUPPORT Remember that you’re not alone in this journey Ask your child’s teacher or guidance counselor for help or seek assistance from technical support through our iCare Team Help Desk Visit also this webpage, https://newgs.addu.edu.ph/icare The official logo is shown below Technical concerns such as difficulty in navigating the Google Classroom, Google Meet and Zoom can be addressed by the iConnect The official logo is shown below We value everyone’s time So, we created iLink to help you set your appointments with our teachers and administrators This team will also assist you in availing other student services such as psychosocial, physical wellness and other online concerns ON PLANNING YOUR WORK Good planning can relieve stress for both children and parents Check in with your kids about their schedule and help them develop a written schedule, not only for the day, but for the week as a whole Help them prioritize and learn to create goals, tasks, and deadlines, just like adults when they go to work Page 32 of 38 OPARENTPPARENTS’ AND GUARDIANS’ ORIENTATION KIT IV ONLINE CLASSROOM GUIDELINES FOR ATENEANS Be Punctual ● Be ready at least fifteen (15) minutes before the class begins As a responsible Atenean, always submit assignments on time Be Respectful ● Wear appropriate clothes like a shirt with a collar and sleeves Pupils may wear their old uniforms Dressing appropriately makes teachers and friends feel appreciated It will also make you feel energized and confident in class ● Please turn on your camera so that your teacher and your friends can see you well ● Stay on mute while the teacher is speaking and while a classmate is answering and or performing ● Raise your hand to be acknowledged before sharing your thoughts or press the Raise Hand option if you want to speak ● Answer when your teacher calls your name ● Avoid playing with your computer screen, laptop, or keyboard Be Responsible ● ● ● ● Stay in a quiet place during an online class Keep essential school materials like pencils or ballpens, notebooks and writing pads near you Always note down important points and learnings Stay away from distractions like pets, toys, and mobile devices Be Understanding ● Be patient when a classmate struggles to speak Remember that it takes some time to get used to speaking in front of a camera Be Disciplined ● Refrain from eating, and drinking in front of the camera ● Turn off other gadgets and websites which are not related to your class discussion Be Polite ● Address a person by their real name or appropriate title ● Be mindful of your tone Avoid using strong language when speaking, writing in all capital letters, and using exclamation points when writing in a chat box A person might get the wrong idea Be Honest ● Do your homework diligently Answer your assessments honestly Remember that an Atenean never cheats Page 33 of 38 OPARENTPPARENTS’ AND GUARDIANS’ ORIENTATION KIT V THE ADMINISTRATORS SCHOOL YEAR 2020-2021 Office Headmaster’s Office Designation Headmaster AHA Office Asst Headmaster for Administration Asst Headmaster for Academic Affairs Asst Headmaster for Formation Asst Headmaster for Student Affairs Registrar ACAD Office AHF Office AHSA Office Registrar’s Office Playschool Office Name of Person Mrs Geraldine Nina Rocel A Libron Dr Annierose V Villarba Ms Criselda M Buyan Mrs Xenia G Gonzaga Mrs Glynes Jean V Ibañez Ms Mary Anne Aurea A Estoque Ms Carmel Tabinas Nursery Office Playschool Level Head Nursery Level Head Kindergarten Office Kinder Level Head Ma Malou Aviles Grade Office Grade Level Head Grade Office Grade Level Head Mrs Rhea Mae C Panaligan Mrs Lorelie A Portillo Grade Office Grade Level Head Mrs Lydivic Jean Rios Grade Office Grade Level Head Mrs Ivy M Cardoza Grade Office Grade Level Head Mrs Mary Anne Magnaye Grade Office Grade Level Head Mrs Anna Lyn C Dulay Subject Area Head Math Subject Area Head Science Subject Area Head Filipino Subject Area Head English Subject Area Head CLE Subject Area Head Araling Panlipunan Subject Area Head PE/Music Subject Area Head IT/Robotics Subject Area Head Art & HELE/Health Preschool Academic Head Grade I Academic Head Faculty and Staff Development Coordinator Nurse Supervisor Campus Ministry Supervisor Promotions and Alumni Affairs Head Mrs Iris Coleen C Licong Subject Area Head Office Faculty and Staff Development Office Clinic Campus Ministry Office Promotions and Alumni Affairs Office Janice Woo Email Address gs.headmaster@addu.edu.ph gs.administration@addu.edu.ph gs.academics@addu.edu.ph gs.formation@addu.edu.ph gs.studentaffairs@addu.edu.ph gs.registrar@addu.edu.ph gs.plh@addu.edu.ph gs.nlh@addu.edu.ph gs.klh@addu.edu.ph gs.glh1@addu.edu.ph gs.glh2@addu.edu.ph gs.glh3@addu.edu.ph gs.glh4@addu.edu.ph gs.glh5@addu.edu.ph gs.glh6@addu.edu.ph Mrs Belen E Gordo Mrs.Leonaida Jardeloza Mrs Maria Khresty Z Collo Mrs Ivy K Calibayan Mrs Andri Mae E Ypil Mr Ruben S Mondejar Jr Mrs Christine M Valencia Ms Imelda I Avila Ms Grace Monteagudo gs.academics@addu.edu.ph gs.preschool.academics@addu.edu.ph Mrs Rowena B Nazareno gs.grade1@addu.edu.ph Mrs Eucelyn F Ortiz Nurse Bianca Mrs Jennely C Amaneo Mrs Mitzi Gay B Ferrariz Page 34 of 38 gs.cmo@addu.edu.ph gs.promotions@addu.edu.ph OPARENTPPARENTS’ AND GUARDIANS’ ORIENTATION KIT Student Development Office Physical Plant Office Chaplain’s Office Library Ecoteneo Office Aquatics Office SDC Coordinator Mrs June Faye T Sumaoy Physical Plant Supervisor Chaplain Librarian Engr Noah A Bubod Ecoteneo Deputy Director Swimming Program Head Ms Lilian Remolino Fr Manuel B Perez S.J Mrs Melinda B Alba gs.sdc@addu.edu.ph gs.imc@addu.edu.ph Coach Rose Rodriguez IV FEEDBACK MECHANISM Parents’ involvement in pupils’ learning plays a vital role Their participation is not merely for compliance, but it must be meaningful and directed towards pupils' and school improvement One involvement that the parents may engage in is through giving feedback Parents are clients of the school; thus, the Ateneo Grade School values their feedback To systematize feedback giving, the school outlines the process below: Concern on subject-related matters (e.g., accessing materials in the google classroom, assignments, etc.) without needing a face to face talk with the teacher through video conferencing • Parent emails directly the subject teacher and cc GLH A parent who would like to talk or schedule a video conference with the teacher • Parent emails the subject teacher and cc GLH to schedule an appointment • The teacher sets a video conference with the parent using Google Meet The invitation will be sent via email of parent and cc GLH A teacher who wants to talk or schedule a video conference with a parent • Teacher emails the parent and cc GLH to schedule an appointment • The teacher sets a video conference with the parent using Google Meet The invitation will be sent via email of parent and cc GLH A parent who wish to express concern to the Grade School Administrative Team • Parent emails or call the concern administrator For technical concerns like navigating the google classroom • Parent calls iConnect Note: For the email addresses of your child’s teachers, please refer to the class schedule Page 35 of 38 OPARENTPPARENTS’ AND GUARDIANS’ ORIENTATION KIT Please note that interrupting the teacher or barging in during an online class is not allowed Please channel your concerns to the links below or the email addresses of the teacher or administrators iConnect Technical Concerns iLink Appointments & links to Student Services Email: gs.iconnect@addu.edu.ph Email: gs.ilink@addu.edu.ph Hotline Numbers: (emergency call only) Messenger: Messenger: For Playschool, click the link m.me/sara.matina.12 or type this in the Messenger search bar: IConnect Saraplayschool Click the link m.me/rex.matina.90 or type this in the Messenger search bar: iLinkRex Addugs For Nursery, click the link m.me/trish.matina.37 or type this in the Messenger search bar: iConnect Trishnursery Click the link m.me/ilinkbeth.addugs.9 or type this in the Messenger search bar: iLinkBeth Addugs For Kindergarten, click the link m.me/may.matina.16 or type this in the Messenger search bar: iConnect Maykinder Click the link m.me/ilinktess.addugs.7 or type this in the Messenger search bar: iLinkTess Addugs For Grade 1, click the link m.me/jay.matina.75 or type this in the Messenger search bar: iConnect Jaygradeone For Grade 2, click the link m.me/tom.matina.3 or type this in the Messenger search bar: iConnect Tomgradetwo Page 36 of 38 OPARENTPPARENTS’ AND GUARDIANS’ ORIENTATION KIT For Grade 3, click the link m.me/meg.matina.9 or type this in the Messenger search bar: iConnect Meggradethree For Grade 4, click the link m.me/iconnect.kimgradefour.9 or type this in the Messenger search bar: iConnect Kimgradefour For Grade 5, click the link m.me/tess.matina.56 or type this in the Messenger search bar: iConnect Tessgradefive For Grade 6, click the link m.me/claire.matina.75 or type this in the Messenger search bar: iConnect Clairegradesix VI LINKS TO HELP YOU For other questions, please feel free to reach us through the following webpages, social media accounts, contact numbers, links, and email addresses: Official Web Page of Preschool and Grade School: https://newgs.addu.edu.ph Social Media Accounts: Facebook Page: Ateneo de Davao Grade School or https://facebook.com/addugs/ Twitter Account: Ateneo Grade School or https://twitter.com/addu_gs Instagram Account: Ateneo de Davao Grade School or https://instagram.com/addu.gs Messenger: https://m.me/registrarstaff.bravo.9 https://m.me/registrarstaff.charlie.9 Landline: (082) 221-2411 or (082) 299-4195 Email: gs.information@addu.edu.ph iConnect Technical Concerns Email: gs.iconnect@addu.edu.ph iLink Appointments & links to Student Services Email: gs.ilink@addu.edu.ph Page 37 of 38 OPARENTPPARENTS’ AND GUARDIANS’ ORIENTATION KIT This year is another important milestone for the Ateneo de Davao Grade School We thank you for joining us in this historical event as we embark on the formation and education of our pupils through online learning Let's this together! It is important that we all work together as a community for the good of our children IMPORTANT REMINDERS Pursuant to RA 10173 (Data Privacy Act of 2012), and our University Data Privacy Manual, please be informed of the following; Posting of personal information, (grades, personal contact details, among others) online, or publicly is contrary to law and our existing policies No recording, duplication, or use of any material (video, audio, e-books, among others) produced or used for our online classes shall be permitted unless consented to by the faculty member concerned, or the University, as the case maybe Respect for privacy must be duly observed For privacy related matters, please email the Office of the Data Protection Officer via dataprotection@addu.edu.ph Resources: https://www.kambaldaps.wa.edu.au/ http://teach.ufl.edu/wp-content/uploads/2012/08/NetiquetteGuideforOnlineCourses.pdf https://kidshealth.org/en/parents/net-safety.html https://www.safekids.com/guidelines-for-parents/ https://www.acs-schools.com/parents-guide-distance-learning https://www.harrowschool.ac.th/academic/online-learning-a-parents-guide https://www.theladders.com/career-advice/tips-for-parents-online-learning-with-children https://www.ncld.org/wp-content/uploads/2020/03/A-Parents-Guide-to-Virtual-Learning-4-Actions-ToImprove-your-Childs-Experience-with-Online-Learning.pdf https://blogs.edweek.org/teachers/classroom_qa_with_larry_ferlazzo/2020/04/video_7_tips_for_parents_ supporting_remote_learning 10 https://penguinhall.org/5-tips-for-parents-distance-learning/ 11 https://blog.teacherspayteachers.com/distance-learning-tips-for-supporting-parents-and-families/ 12 https://education.jhu.edu/2020/04/8tipsforfocus/ 13 https://en.unesco.org/news/resources-parents-and-teachers-motivating-supporting-children-duringremote-learning 14 Video 1: How to login, enroll, and navigate the Google Classroom? LAT IT Trainer (2020, March 15) Student Guide to Google Classroom [Video] YouTube https://www.youtube.com/watch?v=qSxNLaWm74g 15 Video 2: How to activities and complete assignments in the Google Classroom? Curts, Eric [Eric Curts] (2020, March 20) Google Classroom: How Students Complete Assignments [Video] YouTube https://www.youtube.com/watch?v=N9rWfgFVAEg 16 Video 3: How to submit quizzes and assignments in the Google Classroom? Hassan, Taufique [Taufique Hassan] (2017, October 5) Google Classroom Tutorial - 6: Submitting Assignment or Quiz (for Students) [Video] YouTube https://www.youtube.com/watch?v=ciGvCMEoeXc 17 Video 4: How to join a video conference with Google Meet? Curts, Eric [Eric Curts] (2020, March 25) Google Meet: How to Join a Video Meeting [Video] YouTube https://www.youtube.com/watch?v=_ftEhUczkII 18 Video 5: How to navigate Google Calendar? (2019, January 15) Google Calendar Guide: The Ultimate Video Guide To Google Calendar [Video] YouTube Page 38 of 38