parma learning center program manual updated 2016 june

PARMA SD #137 21CCLC Afterschool Program “Parma Learning Center” Page1 Serving, Teaching, Accepting and Respecting our STAR– Children Table of Contents Introduction & Description Mission Vision Statement .5 Idaho 21st CCLC State Program Performance Objectives Program Goals: .6 STRATEGIES: .6 Parma School District’s P.L.C.21st CCLC Program Operation Policies Parma Learning Center Expected Student Discipline & Program Rules 12 Parma District School Rules Apply to Afterschool Programs: 13 Reasons for expulsion from afterschool school or other disciplinary measures: 13 Attendance Expectation: 13 PLC Services: .14 Opportunities: 14 Surveys: 15 Employment Opportunities: 15 Staff Screening Plan: 16 Job Descriptions: 17 Staff Leave Policy 29 Staff Payroll 29 Staff Training 29 Staff and Student Safety: .29 Staff Overtime .29 Staff Work Hours 29 Emergency Staffing Plan: .29 Student Recruiting, Process, Objectives & Population Service Plans: .30 Student Referral Process: 30 Maxine Johnson Elementary Day School Referral Process: 30 Page1 Weather Days .30 PARMA SCHOOL DISTRICT #137 21st Century Grant Director Job Description Reports to: Superintendent or designee Qualifications: Experience in developing and administering grants preferred Supervisory experience preferred Successful experience in teaching/working with diverse student and adult populations Ability to communicate and work well with teachers, administrators, trustees and others Ability to use independent judgment to solve problems Must pass criminal background check Goal: To use leadership, supervisory and administrative skills to develop and manage a successful educational program that engages students, parents and volunteers Duties and Responsibilities: Parma School District #137 Page1 To develop and manage an educational program that fulfills the requirements of the Parma Learning Center grant To make recommendations regarding hiring, promotion, lay-off or disciplinary action of all Parma Learning Center personnel To assure the Parma Learning Center programs complement regular classroom instruction To collaborate with the State Department of Education evaluating the effectiveness of the Parma Learning Center program To report results of program implementation and progress to the Parma Learning Center Advisory Board and Parma School District Board of Trustees To maintain an inventory of instructional materials and equipment To coordinate technical assistance to project instructors and other staff as indicated by needs assessment, program review, on-site observation and special requests To direct in the establishment and planning of the Parma Learning Center Advisory Board To manage program budgets and maintain accurate records of all appropriations, encumbrances and expenditures 21st Century Grant Director Job Description Page 10 To develop necessary project documents, revisions, reports and other updates as required 11 To contribute to the district educational goals in a positive manner 12 To attend all meetings and training sessions required by the Idaho State Department of Education and as directed by the Superintendent 13 Perform other duties as assigned by the superintendent Employment Terms Work schedule as determined by the Board of Trustees This position shall be considered in all respects “employment at will” and the employee is subject to discharge by the District at any time without cause The “employment period” and other descriptions and terms set forth in this job description shall not create a property right in the employee and such are set forth only to advise the employee of when and what type of services will be required by the District so long as employment continues Evaluation Performance of this position will be evaluated in accordance with provisions of the Board of Trustees policy on evaluation of staff Employee Date Page1 Superintendent, Supervisor or Building Administrator Date PARMA SCHOOL DISTRICT #137 Office Clerk/ Director Assistant Job Description/Letter of Appointment 2016-2017 Job Description: Parma Learning Center Program Clerk Reports to: PLC 21st Century Grant Program Director Qualification requirements: Considerable experience and skill with data entry and management; skill with internet-based programs Skill with other basic data management programs such as Excel and Access Good spelling and grammar skills Excellent verbal and written communication skills Must be responsible, flexible, creative, and willing to learn and use the required web-based management/evaluation program to record all data and information necessary to meet grant requirements Must have experience working with students and have instructional experience Must be detail focused and able to follow instructions and take and follow directions Knowledge of copying, collating, and preparing and mailing correspondence to families, students, and staff Good People skills and communications skills Hours: Extremely flexible, maximum of 19.5 hours per week Some of the responsibilities of this position can be done at home, if the applicant has access to and skill with the internet Would require attendance Parma School District #137 Page1 Duties/responsibilities: Collect and record accurate attendance records in the management system each day/week; collect accurate snack counts and convey these numbers to the school’s food service supervisor by the 1st of each month; assist Program Director with entering and updating student enrollment information in the management system according to required timelines; assist Program Director with all program-related correspondence and communication with families and regular school staff Update Program Website and Post required memos and information in newspapers, send home regular PLC newsletters This might include development of complete and accurate mailing lists, mailing labels, etc., as well as copying and distributing announcements/memos, monthly calendars, and informational brochures Assist Program Director and other staff with contacting families in case of unexpected program closure due to inclement weather or other emergency Report to program, (2) weeks before the programs start date and (2) weeks after end date Prepare and check for accuracy all federal report reports for director approval Attend meetings as director requests Assist with staff, board and student aide meetings Other duties as assigned by Program Director Office Clerk/ Director Assistant Job Description Page twice per month on a Friday afternoon for staff training and collaboration Would also require about two hours per week here at the school doing Rate of pay: $10.00-$15.00 per hour DOE No benefits Duration of position: September 18th, 2016 through May 24th, 2017 This position shall be considered in all respects “employment at will” and the employee is subject to discharge by the District at any time without cause The “employment period” and other descriptions and terms set forth in this job description shall not create a property right in the employee and such are set forth only to advise the employee of when and what type of services will be required by the District so long as employment continues Evaluation: Employee Date 21st Century Grant Director Date Superintendent Date Page1 Performance of this position will be evaluated in accordance with provisions of the Board’s policy on evaluation of classified staff PARMA SCHOOL DISTRICT #137 Certified Classroom Teacher/Learning Supervisor Job Description/Work Agreement 2016-2017 Reports to: 21st Century Grant Director Qualifications: Idaho Teacher Certification endorsed in K-12 Considerable experience in behavior management Must pass criminal background check Ability to make a time commitment of 5-10 hours per week, after school Goal: To assist other staff and the Program Director in the selection of appropriate individual learning goals for each enrolled student, based upon ISAT scores, and implement each student’s plan Duties and Responsibilities: To meet and instruct assigned classes in the locations and at the times designated To plan a program of study that meets the students individual needs in his/her area of greatest academic need To create a classroom environment that is conductive to learning and appropriate to the maturity and interests of the students Will provide supervision to paraprofessional and high school student tutors Will assist the Program Director, other staff, and volunteers in the selection, supervision, and facilitation of enrichment activities appropriate for a wide range of ages and skill levels Will assist to the Program Director with data collection and reporting, as required for Grant Evaluation Page1 Attend all scheduled staff meetings Certified Classroom Teacher/Learning Supervisor Job Description Page Employment Terms: 5-10 hours per week during the program year Compensation shall be paid monthly on the 25 th day of each month at a rate of $20.00 per hour This position shall be considered in all respects “employment at will” and the employee is subject to discharge by the District at any time without cause The “employment period” and other descriptions and terms are set forth in this job description shall not create a property right in the employee and such are set forth only to advise the employee of when and what type of services will be required by the District so long as employment continues Evaluation: Employee Date 21st Century Grant Director Date Superintendent Date Page1 Performance of this position will be evaluated in accordance with provisions of the Board’s policy on evaluation of certified staff PARMA SCHOOL DISTRICT #137 PLC HIGH SCHOOL TUTOR Job Description/Work Agreement 2016-2017 Reports to: 21st Century Grant Director Qualifications: Be reliable and trustworthy Have a high degree of commitment and responsibility Ability to interact and work positively with students in grades 1-6 at all times Ability to learn and take direction from adult staff members Ability to make a time commitment of 10-14 hours per week, after school Duties and Responsibilities: Meet Elementary School students enrolled in the After School Program at 3:00/3:30 p.m (as assigned) in the Elementary School Cafeteria or meet the Middle School Students at 3:00 p.m at the PLC- West Wing Classroom, Mondays through Thursdays While assisting with supervision, Tutors must constantly be alert to potential problem behaviors and dangers and must take the initiative to intervene to prevent problems and/or to notify and adult staff member so that appropriate action may be taken Tutors are not responsible to discipline students, but they are expected to follow through with positive behavior supports as instructed by adult staff While on the job, Tutors must spend their time working with and for staff and students Tutors must not conduct personal business while on duty This includes personal phone calls, entertaining personal visitors, ding personal homework, and sending or received personal e-mail or text messages Because of the level of responsibility related to the Tutor duties, it is absolutely imperative that Tutors be reliable and responsible Although accommodations may be made to work around Tutor’s sports practice and game schedules, it shall be the responsibility of the Tutor to provide his/her supervisor (teacher and/or program director) with a written copy of the sports schedule, and to inform his/her supervisor immediately when a coach makes a schedule change that affects the tutor’s work schedule If a Tutor must miss work unexpectedly, the Tutor must inform the Program Director and his/her supervisor as soon as possible, so that arrangements may be made to cover the position Failure to so could result in immediate dismissal Page1 While supervising on the playground, Tutors must be attentive to the students at all times This is not a social time to visit with other Tutors PLC HIGH SCHOOL TUTOR Job Description Page It is the responsibility of the Tutor to report accurate hours on his/her time sheet and turn in the time sheet to the Program Director, or assistant, by the 15 th of each Any falsifying of time sheets could result in immediate dismissal Therefore, fill out your time sheets daily It is the responsibility of the Tutor to act in a professional manner at all times while on duty Any time a Tutor engages in conduct that is harmful (physically, mentally, or emotionally) to a child under his/her supervision, they will be put on immediate suspension Depending on the incident, and at the discretion of the Program Director, that Tutor may be dismissed immediately Tutors may not bring to the program any materials containing vulgar language or images and/or gang-related language or images This includes CDs, iPods, or any other portable music source, magazines, articles of clothing, or books Any Tutor bringing such items to the program shall be immediately dismissed Attend all scheduled staff meetings Employment Terms: 10-12 hours (3:00 – 5:30) per week during the program year Compensation shall be paid monthly on the 25th day of each month at the rate of minimum wage per hour This position shall be considered in all respects “employment at will” and the employee is subject to discharge by the District at any time without cause The “employment period” and other descriptions and terms set forth in this job description shall not create a property right in the employee and such are set forth only to advise the employee of when and what type of services will be required by the District so long as employment continues Evaluation: Employee Date 21st Century Grant Director Date Superintendent Date Page1 Performance of this position will be evaluated in accordance with provisions of the Board’s policy on evaluation of classified staff ... the Parma Learning Center grant To make recommendations regarding hiring, promotion, lay-off or disciplinary action of all Parma Learning Center personnel To assure the Parma Learning Center programs... evaluating the effectiveness of the Parma Learning Center program To report results of program implementation and progress to the Parma Learning Center Advisory Board and Parma School District Board... and publicity; and transportation Parma Learning Center Student Recruitment Process: The goal of the Parma Learning Center is to recruit and serve in Afterschool Programs the most as risk students