2003 Fall Conference Planning Meeting

American Society for Engineering Education Shelton Houston, Secretary-Treasurer Southeastern Section Instruction  Administration  Research Conference Planning Meeting 14 November 2003 Minutes Attendance: Dennis Fallon, President, The Citadel Beth Todd, President-Elect, University of Alabama Richard Mines, Past-President, Mercer University Shelton Houston, Secretary, University of Southern Mississippi Ken Brannan, Vice President of Administrative Unit, & Newsletter Editor, The Citadel Fazil Najafi, Vice Chair of Administrative Unit, University of Florida Tulio Sulbaran, Vice President, Instructional Unit, University of Southern Mississippi Cecelia Wigal, Vice Chair, Instructional Unit, University of Tennessee at Chattanooga Keith Plemmons, Secretary, Instructional Unit, The Citadel Joseph Owino, Chair, Civil Engineering Division, University of Tennessee at Chattanooga Dan Kohn, Chair, Computer Engineering & Technology, University of Southern Mississippi Chris Effiong, Vice Chair, Electrical Engineering, University of Tennessee at Martin John Lipscomb, Chair, Engineering Technology Division, University of Southern Mississippi Alice Scales, Chair, Engineering Design Graphics Division, North Carolina State University Aaron Clark, Secretary, Engineering Design Graphics Division, North Carolina State University Chris Emplaincourt, Vice Chair Mechanical Engineering, Mississippi State University Thomas Dion, Campus Representative Coordinator, The Citadel Barbara Thomas, Proceedings Editor, Southern Polytechnic State University J.P Mohsen, Zone II Representative, University of Louisville Pierre Larochelle, Florida Institute of Technology Jan Drummond, 2004 Host Institution, Auburn University P.K Raju, 2004 Host Institution, Auburn University Bill Dillard, 2004 Host Institution, Auburn University The meeting began at 9:00 a.m with those attending introducing themselves Houston asked the board for a decision about converting two stock options to cash because of minimum stock shares An extended discussion occurred about different options It was decided that the Research Division would be asked to make recommendations regarding reinvesting funds recovered Lipscomb made motion with second by Wigal to convert the shares Motion passed by voice vote School of Engineering Technology • University of Southern Mississippi • Hattiesburg, MS 39406 • (601) 266-4896 Raju presented conference information Hotel ownership changed during the past year which resulted in increased costs for all facilities except hotel rooms Four breakout rooms were reserved with two additional rooms available if needed Room has been reserved for the Executive Board Meeting The College of Engineering will host the conference reception which will be conducted at the art museum Dion requested that the Monday breakfast room be large enough to conduct officer elections for the Instructional, Research, and Administration divisions Mohsen invited the current ASEE president to attend the annual meeting and possibly speak at the meeting During the Monday noon luncheon, the Evans Best Paper Award will be presented Extended discussion occurred regarding the conference program and specific events Final decision will rest with Sulbaran as he works with the host site Houston made motion to set early conference registration at $195.00 and late registration at $225.00 Motion was seconded by Wigal and passed by voice vote The host site requested an advance for the conference A $2000.00 advance was approved with the understanding that the host institution would return the advance after all accounts were settled If funds remain after paying all expenses, these would also be returned to the section A motion passed that the host institution pursue vendor exhibits because there would be minimum financial risk to the section Thomas will produce 250 Proceedings CDs and 150 bound abstracts The host institution will pay publication costs for the Book of Abstracts as budgeted in the registration cost Board approved Thomas’ request to conduct a survey of each section This would be used for future conference planning The meeting adjourned at 11:15 a.m Respectfully submitted, Shelton Houston Secretary School of Engineering Technology • University of Southern Mississippi • Hattiesburg, MS 39406 • (601) 266-4896 ... attend the annual meeting and possibly speak at the meeting During the Monday noon luncheon, the Evans Best Paper Award will be presented Extended discussion occurred regarding the conference program... approved Thomas’ request to conduct a survey of each section This would be used for future conference planning The meeting adjourned at 11:15 a.m Respectfully submitted, Shelton Houston Secretary School... to set early conference registration at $195.00 and late registration at $225.00 Motion was seconded by Wigal and passed by voice vote The host site requested an advance for the conference A