Oxford Journals—Publication Manual of the American Psychological Association Copyediting Style Guide

Oxford Journals—Publication Manual of the American Psychological Association Copyediting Style Guide Journal: DEAFED Customer: Oxford Journals For matters that are not specifically addressed here, please follow the Publication Manual of the American Psychological Association, 7th edition FRONT MATTER (running heads and first page) Left running head (lrh) Style Right running head (rrh) Style Opening page Top of Page Example Title case, short title of the paper If not provided, create one and query There should be a maximum of 50 characters (including spaces and punctuation) Example: Phonological Awareness, Vocabulary Journal name, title case, Roman Example: Journal of Deaf Studies and Deaf Education Left aligned, in italics: Article Type Two line spaces below (cap and cap, Roman, bold): Title of Article Two line spaces below (cap and cap, Roman, bold): Author’s Name One line space below (cap and cap, Roman): Author’s Affiliation(s) Two line spaces below (cap and cap, Roman): History dates Empirical Article Deaf Students and Their Classroom Communication: An Evaluation of Higher Order Categorical Interactions Among School and Background Characteristics Thomas E Allen and Melissa L Anderson Gallaudet University Received September 29, 2009; revisions received May 25, 2010; accepted June 4, 2010 Bottom of Page Left-aligned: Correspondence note © The Author 2011 Published by Oxford University Press All rights reserved For Permissions, please e-mail: journals.permissions@oup.com Right-aligned: doi:10.1093/deafed/enn036 Manuscript category/subject section variations Style Book Review Advance Access publication on January 1, 2011 (Note that Advance Access dates should only be included after an article has published online) Editorial title is the same as in Empirical Articles Author affiliations appear the same also Book review title (if it has one), book details (authors, publication year, title, publisher location and name, page length, price) at top left of page Reviewing author details (Name and institution) flush right at end of text *Book Reviews* should appear (in italics) on the upper left hand corner of the first book review only Article type Editorial Theory/Review Book Reviews Empirical Article Ethics and Deafness Article Title Capitalization (after colon or Em dash) Capitalize Capitalization (after hyphen) Capitalize after hyphen unless single hyphenated word Capitalization (prepositions) All words with four or more letters should be capitalized Abbreviations Avoid if possible: a title should be fully explanatory when standing alone Style Uppercase for first letters of major words APA recommends the title be no more than 12 words JDSDE attracts an international audience, therefore, please not include the name of a country in your title Manuscripts should be of interest to the international audience and readers tend to pass over articles if they think it does not pertain to their country Author Placement Style (Comma separators) After title Author names in bold Name Follow author It is preferred that the author use their first name, middle initial, and last name, rather than initials and last name Not given Degrees and Titles Suffix Author Affiliations Placement Elements required For names with suffixes (e.g., Jr and III), separate the suffix from the rest of the name with a space instead of a comma Examples: John Q Foster II and Roy R Davis Jr After author names Department name, comma, university name, semicolon, next author name, next department name, next university name Example: John Smith, Department of Psychology, Boston College; Kate Johnson, Department of Diagnostics, Boston University Affiliation Designators Superscript numerals Present address Given as a footnote following the affiliations and prior to the corresponding author information Use the text: [Author name] is now at [affiliation] Include department and institution Example: John Smith is now at Harvard University Corresponding Author Placement Following author affiliations, present address Elements Complete mailing address (including city, required Telephone/Fax state, postal code) End with an e-mail address with no period Not required Example *Correspondence should be addressed to Jane Doe, Department of Psychology, University of Illinois, Champaign, IL 61820 E-mail: d.wolf@oxford.edu More than corresponding author Not allowed Dates (received/revised/accepted) Placement Style and example Included on after affiliations Received September 29, 2009; revisions received May 25, 2010; accepted June 4, 2010 Abstract Heading Not titled Style Abbreviations Numbers Reference citation in abstract Copyright line Issue format PAP format Standard license Government license Open access Standard license Limit 150-250 words One paragraph, smaller font than the regular article, no paragraph indentation Used if they appear more than once; spelled out at the first occurrence and abbreviated subsequently Use numerals for all numbers in abstracts Avoid if possible: References in the abstract should be given parenthetically in full (as given in the reference list) Copyright line left-aligned/doi and Advance Access lines right-aligned/both at bottom of page Copyright line left-aligned/doi line rightaligned/both at bottom of page ©The Author 2020 Published by Oxford University Press All rights reserved For Permissions, please email: journals.permissions@oup.com Published by Oxford University Press © The Author 2020 Published by Oxford University Press For permissions, please email: journals.permissions@oup.com This is an Open Access article distributed under the terms of the Creative Commons Attribution Non-Commercial License (http://creativecommons.org/licenses/bync/2.0/uk/) which permits unrestricted noncommercial use, distribution, and reproduction in any medium, provided the original work is properly cited Key Words Open Access Government license Published by Oxford University Press This is an Open Access article distributed under the terms of the Creative Commons Attribution Non-Commercial License (http://creativecommons.org/licenses/bync/2.0/uk/) which permits unrestricted noncommercial use, distribution, and reproduction in any medium, provided the original work is properly cited Style Not included FOOTNOTES/ENDNOTES In-text footnotes Example Should be minimal, both in number and length Should be numbered using a superscript numeral The numeral should follow all punctuation (except a dash) Footnotes should be superscripted.1 For subsequent references to a footnote, see example: Author Notes are not allowed HEADINGS Style (APA 3.03) Start with 1st level headings in all cases and use additional levels as needed No “Introduction” heading 1st level Example Left-Aligned, Title Case, Bold 2nd level Example 3rd level Left-Aligned, Title Case, Roman Research Hypotheses for This Article Example 4th level Intersubjectivity study Centre aligned, title case, roman, not italicized Heading Level Centre aligned, italics, bold, roman, title case Heading Level Example 5th Level Example Numbered headings The Intersubjective Developmental Theory of Early Caregiver–Child Interaction Flush left, italicized, sentence case, ending with a period Text run-on Not allowed GENERAL STYLE Spelling US Follow Merriam-Webster’s 11th Collegiate Dictionary Hyphenation General (APA 4.13) Follow APA and Merria-Webster’s 11th Collegiate Dictionary Ensure that it is consistent throughout APA Table 4.3 pg 100 Prefixes that not require hyphenation Dashes Prefixes that require hyphenation En dash (APA 4.13) Em dash (APA 4.13) Commas Capitalization (APA 4.03) (APA 4.14—4.20) After colon (APA 4.14) After hyphen (APA 4.15) Titles in reference lists (APA 4.15) Italicization Emphasis (APA 4.21) Introduction of a new, technical, or key term (APA 4.21) Titles (APA 4.21) APA Table 4.2, pg 99 En dashes are used between words of equal weight in a compound adjective Example: Chicago–New York flight Use to set off an element added to amplify or to digress from the main clause Example: Studies—published and unpublished—are included Oxford commas (serial commas) are used Capitalize the first word after a colon if it begins a complete sentence Example: The author made one main point: No explanation that has been suggested answers all questions When a capitalized word is a hyphenated compound, capitalize both words Example, in a title: Memory in HearingImpaired Children Capitalize only the first word, the first word after a colon or em dash, and proper nouns Do not capitalize the second word of a hyphenated compound Generally, emphasis should be given by clear and precise writing, not through italics APA suggests only using italics if emphasis will otherwise be lost Italicize only at first use Use italics for titles of books, periodicals, films, videos and TV shows If words within a title would normally be italicized, set these words in Roman type Variables and Statistical terms (APA 4.21) Anchors of a scale (APA 4.21) Other (APA 4.21) Do not use italics for (APA 4.21) Quotation marks (APA 4.07) Quotations/Extracts in text Parentheses Brackets (APA 4.09) (APA 4.10) Slash (APA 4.11) Lists Display (APA 3.04 & 4.09) Geography Dates U.S (APA 4.02) U.K U.S States (APA 4.02) Date (APA 4.03) Italics and make consistent Example: (poor) to (excellent) Use italics for: -species -a letter/word/phrase used as a linguistic example -words that could be misread -some test scores and scales -periodical numbers in reference lists -foreign phrases or abbreviations found in MW11 -chemical terms -Greek letters Use double quotation marks to: -to introduce a word or phrase used as slang, an ironic comment, or a coined expression (use quotation marks at first use only) -to set off the title of an article or chapter in a book when mentioned in text -to reproduce material from a test item or verbatim instructions (if instructions are long, set off in a block format without quotation marks) APA 3.34–3.41, 5.13, 8.05 ( [ ]) In mathematical material, parenthese appear within brackets: [( )] Use a slash to clarify a relationship in which a hyphenated compound is used Example: the classification/similarityjudgment condition Run-in or made into a table Can use numbered list, bullet points, or lowercase letters within parentheses For examples, see APA 4.09 Generally, use numbered lists for steps in a procedure and use bullet points or parentheses for other lists Insert periods if used as an adjective Example: U.S Navy U.K (not England, Scotland, Wales) No periods Example: Washington, DC Cary, NC American style of Month Day, Year Example: February 23, 2010, was the correct date ABBREVIATIONS Abbreviation APA 4.22-4.30 Title (APA 2.01) In Headings At the beginning of sentence (APA 4.30) In text (APA 4.23) In Figures (APA 4.23) In Table (APA 4.23) Commonly used abbreviations (APA 4.25) Scientific abbreviations (APA 4.27) A title should be fully explanatory when standing along, so avoid abbreviations in titles Abbreviation already defined in text can be used in the heading Do not define in the heading Avoid where possible Never start with a lowercase abbreviation Abbreviations should be spelt out at first use, with the abbreviation following in parentheses Even if it is the first time the abbreviation appears in the paper, avoid introducing abbreviations into figure captions or table notes if they not appear in the body of the figure or table Must be explained in caption or legend If repeated, should be explained in each figure See Figure section for more information Must be explained in table title or note If repeated, should be explained in each table See Table section for more information Commonly used abbreviations should still be spelt out at first use because they may not be familiar to students or readers Do not use the abbreviations S, E, or O for subject, experiment and observer Use abbreviations for units of measurement that are accompanied by numeric values Example: cm Do not abbreviate: day, week, month, year Abbreviate the following: hr, hour min, minute ms, millisecond ns, nanosecond s, second Latin abbreviations (APA 4.26) Can use standard Latin abbreviations only in parenthetical material Use the full version in running text Examples: e.g., for example i.e., that is vs., versus Chemical compounds (APA 4.27) Chemical compounds may be expressed by common name or chemical name, but should not be expressed as chemical formulas If the chemical will be referred to using the common name, provide the chemical name in parentheses on first mention in the Method section If names of compounds include Greek letters, retain the letters as symbols rather than spelling out Example: β carotene rather than beta carotene Concentrations Plurals (APA 4.29) Author initials in text (APA 4.02) Abbreviations accepted as words (APA 4.24) Query Language Inclusive and bias-free language See APA 4.27 To form the plural of most abbreviations and statistical symbols, add s alone, but not italicized and without an apostrophe Examples: IQs, Eds., vols., Ms, ps Note: The plural of p in the reference section is pp Use periods Use a space between the initials Example: J R Smith If an abbreviation appears as a word entry in MW11, it does not need to be defined in the text Do not query the author for these abbreviations Examples: IQ, REM, ESP, AIDS, HIV, NADP, ACTH In the query sheet, at the end, write a list of the abbreviations you would usually query, but all together in one box In the left hand box query as follows, “Please spell out all acronyms at first use.” Gender-neutral pronoun APA contains an expanded section on nonbiased terminology, especially as it pertains to age, gender, disability, and sexual orientation Read this section carefully For example, the word “their” is now accepted when referring to a single individual, as in: “Make sure the child is wearing their listening device.” Instead of using adjectives as nouns to label groups of people, descriptive phrases are preferred Instead of using “the poor” use phrases such as “people living in poverty” Instead of broad categories, you should use exact age ranges that are more relevant and specific Instead of using “people over 65 years old” use “people in the age range of 65 to 75 years old” TECHNICAL STYLE Number style Numbers nine and below (APA 4.31) Numbers 10 and above (APA 4.31) Statistical or mathematical functions (APA 4.31) Percentiles (APA 4.31) Common fractions (APA 4.32) Back-to-back numbers (APA 4.33) Time (APA 4.31) Age (APA 4.31) Scores or points on a scale (APA 4.31) Exact sums of money (APA 4.31) Percentages (APA 4.31) Ratios (APA 4.31) Commas in numbers (APA 4.37) APA 4.31-4.38 Generally, spell out Generally, use numerals Use numerals Examples: multiplied by times as many (proportion) Use numerals Example: the 5th percentile Spell out Examples: one fifth of the class two-thirds majority Use a combination to express back-toback numbers Examples: two-way interactions ten 7-point scales Use numerals Examples: hr 34 12:30 a.m Exception: Use words for approximations of days, months, or years Example: about three months ago Use numerals Example: 2-year-olds Use numerals Example: scored on a 7-point scale Use numerals Use numerals Example: 5% of the sample Use numerals Example: ratio of 16:1 Use commas between groups of three digits in most figures of 1,000 or more Exceptions: page numbers, temperature, Plural of numbers (APA 4.38) At the beginning of a sentence, title, or heading (APA 4.32) Decimal fractions (APA 4.35) Roman numerals -fold words Units of measure Greek character Statistical style Probability Statistical variables Tests frequency Add s or es alone, without an apostrophe Examples: fours and sixes 1950s 10s and 20s Spell out or reword the sentence Use a zero before a decimal point with numbers that are less than when the statistic can exceed 1, but not when the statistic cannot be greater than APA 4.36 follow MW11 Use numerals Example: 5-mg dose, 10.54 cm (APA 4.31) APA 4.45 and Table 4.5 on page 119 APA 4.45 APA 5.16 Represented by Greek letters or italicized Latin letters Examples: N = 135 (APA 4.45) Follow author and make consistent Math style Journal-specific style points Equations Short and simple equations can appear in the line of the text The equation should not project above or below the line Label Bold label followed by space (no period after label) followed by roman text Example: Table Sentence case, no period at the end Example: Table Beth’s expressive vocabulary, fast mapping accuracy, and probability of fast mapping performance for each language, at each session Note Information follows TABLES AND FIGURES Tables Caption Undesignated footnotes Designated footnotes Probability Designator Designator separator Footnote Order a Superscripted roman lowercase letters *, **, *** for p values, last footnote Superscripted lowercase letter Commas General footnote followed by cued Column Heads Stub Column Other Columns Dashes Others Abbreviations In-text citation Figure footnotes in separate lines Sentence case Sentence case Sentence case, roman, light face Em dash Tables should be copy-edited Compare symbols in figures and tables with those in the captions and text for consistency Redefine abbreviations even if already defined in text Use ‘=’ as abbreviation separator Ex: HH= hard of hearing Table and (Tables 4-6) Query If BOLD or ITALICS values are given in Tables, please raise the following query wording: “Please provide suitable wording for the table footnote to give the meaning of the bold/italic values” Label Bold label followed by space (no period after label) followed by roman text Figure Sentence case, period at the end Example: Figure An example for a picture pair used in Experiments and Redefine abbreviations even if already defined in text Figure (Figure 1) APA 5.20-5.30 Example figures begin on page 152 Caption Abbreviation In text-citation Query author if figure has been reproduced from another source (permission information in caption) (APA 5.29) Photographs BACK MATTER Ordering Style Supplementary Data Style Supplementary Data Funding Conflict of Interest Acknowledgements References Appendix Use (Heading Level 1) Supplementary Data Supplementary material is available at Journal of Deaf Studies and Deaf Funding Style Education Heading Level Authors will be asked to include a Funding section in their articles as standard If this paragraph is not present in articles for the attached list of journals, please query the author but not chase if nothing is forthcoming Use the following query text: ‘Remember that any funding used while completing this work should be highlighted in a separate Funding section Please ensure that you use the full official name of the funding body’ During the copyediting process, you should ensure that the paragraph follows the following rules: * Funding agency written out in full, i.e not NIH * Grant number in brackets * Multiple grant numbers separated by comma and space * Agencies separated by semi-colon * No extra wording like 'Funding for this work was provided by ' * Where individuals need to be specified for certain sources of funding add 'to [author initials]' * No Funding information should be given anywhere else Funding National Institutes of Health (CB5453961 to C.S., DB645473) to M.H.; Thingy Funding Agency (hfygr667789) Funding for open access charge: National Institutes of Health (CB5453961) Conflict of Interest statement Style Heading Level The "Conflicts of Interest" (always plural) section must be present in all articles If there is no conflicts of interest, add the following: Conflicts of Interest No conflicts of interest were reported Acknowledgements Style References Order Heading Level If the author would like to explain any agreements concerning authorship, such as if authors contributed equally to the study, put that statement here Conclude this section with any thanks for personal assistance REFERENCES Heading Order Style General More than one entry by the same author Heading Level Alphabetize entries in alphabetical order by the surname of the first author followed by initials of the author’s given name (APA 6.25) APA uses hanging indent format, which means the first line of each reference is flush left and subsequent lines are indented (APA 2.11) Order by year of publication, with the earliest first Give the author’s name for each reference (do not use a blank space or line in place of the name) Multiple authors Same surname, different first names References by the same author with the same publication date One-author entries precede multiple-author entries Example: Alleyne, R L (2001) Alleyne, R L., & Evans, A (2001) References with the same first author and different second authors are arranged alphabetically by the surname of the second author, or, if the second author is the same, the surname of the third author, and so on Arrange works by different authors with the same surname alphabetically by first initial Example: Mathur, A L (1999) Mathur, S E (1998) Arrange alphabetically by title (exclude A or The) Add lowercase letters after the year to distinguish Example: Baheti, J R (2001a) Control… Baheti, J R (2001b) Roles… Journal articles in this issue Reference citation in text General style Use reference style for Advance Access (APA 7.01.5) if the doi is available or Unpublished Works (APA 7.09) if the doi is not available For any examples not listed here, please see APA Chapter In text citations only include the first author’s name followed by et al for three Journal articles (APA 7.01) or more authors, Include the doi For first names, use initials rather than full names Author, A A., Author, B B., & Author, C C (year) Title Periodical, xx, pp-pp xx.xxxxxx If each issue of the periodical begins on page 1, then include the issue number in parentheses: xx(x) Journal article published online with no DOI (APA 7.01.3) Journal article published on Advance Access (APA 7.01.5) Author Names (APA 7.01.2) Newspaper article (APA 7.01.10) Online newspaper article (APA 7.01.11) Book (APA 7.02) Author, A A., Author, B B., & Author, C C (year) Title Periodical, xx, pp-pp http://xxxxxxx (no period at end of URL) Insert “Advance online publication” before the retrieval statement Bin, X et al (2010) Environmental tobacco use and indicators of metabolic syndrome in Chinese adults Nicotine and Tobacco Research Advance online publication 10.1093/ntr/ntp194 Surnames and initials for up to 20 authors in the reference list Precede page numbers with p or pp Schwartz, J (1993, September 30) Obesity affects economic, social status The Washington Post, pp A1, A4 Replace page number with retrieval information Brody, J E (2007, December 11) Mental reserves keep brain agile The New York Times New York Times http://www.nytimes.com Place information about editions/volume numbers/page numbers in parentheses following the title Author, A A (year) Title of book (Vol xx) Publisher Chapter in book (APA 7.02) If provided, include doi: Author, A A (year) Title of book xxxx Author, A A., & Author, B B (year) Title of chapter In A Editor, B Editor, & C Editor (Eds.), Title of book (pp xx-xx) Publisher eBook Author, A (2020) Book Title Publisher Technical and Research Reports (APA 7.03) Name DOI link (Publisher location is not required) Author, A A (1998) Title of work (Report No xx).: Publisher Technical and Research Reports Retrieved Online (APA 7.03) Identify the publisher as part of the retrieval statement unless the publisher is the author Author, A A (1998) Title of work (Report No xx) Agency name website: http://xxxxxxx Example: U.S Department of Health and Human Services, National Institutes of Health, National Heart, Lung, and Blood Institute (2003) Managing asthma: A guide for schools (NIH Publication No 022650) National Heart, Lung, and Blood Institute http://www.nhlbi.nih.gov/health/prof/lung/ asthma/asth_sch.pdf Paper presentation (APA 7.04) Doctoral dissertation or master thesis, available from database (APA 7.05) Presenter, A A (Year, Month) Title of paper or poster Paper or poster session presented at the meeting of Organization Name, Location Author, A A (2003) Title (Doctoral dissertation or master’s thesis) Name of database (Accession or Order No.) If the institution is outside the United States, include the location: Author, A A (2003) Title (Doctoral thesis, Institute of Technology, Stockholm, Sweden) Name of database (Accession or Order No.) Doctoral dissertation or master thesis, unpublished (APA 7.05) Unpublished works (APA 7.09) Author, A A (2003) Title (Unpublished doctoral dissertation or master’s thesis) Name of institution, Location Unpublished works include: -works in progress -manuscripts submitted for publication -completed works that have not been submitted for publication -works that have not been formally published but are available on a website/ electronic archive Examples: Author, A A (Year) Title Unpublished manuscript Author, A A (Year) Title Manuscript submitted for publication (Do not give the name of the journal/publisher the manuscript has been submitted to.) For a work in progress or a draft: Author, A A (Year) Title Manuscript in preparation (In the text citation, use the year of the draft, not “in preparation.”) Unpublished manuscript with university cited (APA 7.09.58) Appendix Style/Headings Placement Tables Citation in text Blackwell, E., & Conrad, P J (2003) A five-dimensional measure of drinking motives Unpublished manuscript, Department of Psychology, University of British Columbia, Vancouver, Canada Center the word Appendix and any identifying capital letters (A, B, etc.) at the top of the page Center the title of the appendix Use sentence case for the title Begin the text of the appendix flush left, followed by idented paragraphs After References APA 3.92 If numbering required, give heading as Appendix Table and cite in text as Table 1A If your manuscript has one appendix, label it Appendix For more than one, label Appendix A, Appendix B, etc Example: produced the same results for both studies (see Appendices A and B for complete proofs) Number each appendix table and figure Example: Table A1 If one table constitutes the entire appendix, it does not need to be label Table A1 Instead, just label it Appendix  ... identifying capital letters (A, B, etc.) at the top of the page Center the title of the appendix Use sentence case for the title Begin the text of the appendix flush left, followed by idented... alphabetically by the surname of the second author, or, if the second author is the same, the surname of the third author, and so on Arrange works by different authors with the same surname alphabetically... in parentheses Even if it is the first time the abbreviation appears in the paper, avoid introducing abbreviations into figure captions or table notes if they not appear in the body of the figure