Rocky Mountain Water Environment Association Executive Committee Meeting Agenda Plaza Convention Center – North Fairview Room 1850 Industrial Circle, Longmont, CO 80501 Friday, February 5, 2016 8:00 AM – 9:45 AM Call in information: None for this meeting Attendance is for the entire Winter Planning Meeting RMWEA Executive Committee Initials X X X - Th X X Name Position Jeff Berlin RMWEA President Edyta Stec-Uddin RMWEA Immediate Past President Joe R Tamburini RMWEA Vice President Bill Peretti RMWEA Treasurer Ceila Rethamel RMWEA Secretary Liam Cavanaugh RMWEA Trustee (term expires 2015) Debby Taylor RMWEA Trustee (term expires 2015) X Andrea Long RMWEA Trustee (term expires 2016) X Pieter Van Ry RMWEA Trustee (term expires 2016) X Zach Collins RMWEA Trustee (term expires 2017) X Stacey Walker RMWEA Trustee (term expires 2017) RMWEA Committee Chairs and Joint Committee Chairs Initials X X X X X X X X X X X X X X X Name Zach Collins Kevin Feeley Amy Geisert Greg Farmer Jenny Hartfelder Jose Velazquez Jim Medlock Jim Johnson Kristin Johansen Bob Paulette Brian O’Malley Julie Smith Josh Stockwell Ceila Rethamel Jose Velazquez Kacie Allard Orren West Greg Woodward Jeff Rabas Will Raatz Jamie Eichenberger arn1666070688.doc Page of Position RMWEA Collections / Online Training RMWEA Lab Practices RMWEA Government Affairs RMWEA Electronic Information RMWEA Awards and Nominations RMWEA Scholarship RMWEA Biosolids Land Appliers RMWEA Biosolids RMWEA Biosolids NM Membership Involvement RMWEA Safety and Security / CoWARN RMWEA Professional Wastewater Operators (PWO) RMWEA Public Education RMWEA Membership RMWEA Historian RMWEA Operations Challenge RMWEA Operations Challenge RMWEA WEF Senior Delegate RMWEA WEF Junior Delegate RMWEA Delegate at Large WEF Speaker of the House X Dave Myers Chelsea Billingsley Blair Corning Cody Charnas Tanja Rauch-Williams RMWEA Industrial Pretreatment RMWEA Industrial Pretreatment CWWUC Liason RMWEA Innovative Wastewater Technology RMWEA Innovative Wastewater Technology TEAMS Initials Name Sylvia Rottman X JoAnn Vold Kay Dudek STUDENT CHAPTERS Initials X Name Curtis Weller Tzahi Cath, Advisor Emille Abbott Pinar Omur-Ozbek, Advisor Haley Goddard Chris Corwin, Advisor AJ Schlesinger Frank Huang, Advisor Joanna Phillips Kerry Howe, Advisor Zachory Stoll Pei Xu, Advisor Luke Ruff Jonathan Brant, Advisor Position TEAMS TEAMS TEAMS Position Colorado School of Mines Colorado School of Mines Colorado State University Colorado State University University of Colorado University of Colorado New Mexico Institute of Mining & Technology New Mexico Institute of Mining & Technology University of New Mexico University of New Mexico New Mexico State University New Mexico State University University of Wyoming University of Wyoming GUESTS Initials X X X X Name Jamie Langer Hannah Wilner Anni Walsh Jenn Johnson Position Vision Team and YP Networking Coordinator Publications/eBlast YP Liaisons New Mexico Institute of Mining & Technology RMWEA's Vision: The Rocky Mountain Water Environment Association will be the leading organization of dedicated and knowledgeable professionals collectively working together to preserve and enhance the watershed environments originating in the states of Colorado, Wyoming, and New Mexico The Association will have adequate finances and resources to accomplish our mission RMWEA's Mission is to: • Advance and promote effective and efficient wastewater treatment processes and technologies, • Advance the professional development of members, • Educate the public in preserving and enhancing our water, • Be proactive on water issues, • Build a positive professional image for the Association and its members, and • Promote a sustainable environment through reuse of water and residuals There was not a quorum at the beginning of the meeting Meeting started at 8:05 AM Officers’ Reports (9:30 – 9:45 AM) President – Jeff Berlin arn1666070688.doc Page of Discussed WEFMAX planning at length yesterday Email pending with information on volunteer needs and additional coordination Past President – Edyta Stec-Uddin International Nutrient Conference deadline for abstract was extended to 2/10/16 Appointed as new FAB Committee Chair Vice President – Joe Tamburini No report Treasurer – Bill Peret Financial Reports as of 2/2/16 Checking - $92,230.23; Savings - $250,319.68, and AR of $6350 for total assets of $348,899.37 Completed reconciliation with RMSAWWA for 2015 Secretary – Ceila Rethamel January minutes are still missing some information and will need to be approved in March Trustees – Liam Cavanaugh, Debbie Taylor, Andrea Long, Pieter Van Ry, Zach Collins, Stacey Walker Pieter – Vision Meeting went well yesterday and thanks to everyone for participating Zach – No comments on OWEA social media so we will proceed with using that language Some comments on the financial policy manual but it will be an on-going process Financial policies are posted on the RMWEA website Stacey – conference call numbers research Once you go to a toll free number, that’s when the charges start Once you have pay, it’s 2cents per minute per caller up to 6cents per minute per caller So could pay as you go (~$12) or a monthly charge if we had more than 20 callers Had a webinar account but don’t have that subscription currently Plan to use FREE CONFERENCE CALL.com as a trial run and will move forward with getng a subscription Highest rated company in Stacey’s research Good networking after the meetings yesterday, had a get together with couple of operators at the school, RMWEA and RMSAWWA It’s good to have our meetings where the schools are at Delegates – Greg Woodward, Jeff Rabas, Will Raatz Will – No Report Committee Reports (8:15 – 9:00) RMWEA Business Committees: Awards – Jenny Hartfelder The call for awards (RMS & RMW) put a joint advertisement in Rumbles You can go online to submit nominations until 6/15/16 o Financial assistance for WEF programs went out in eRumbles Applications are due 2/29/16 so that those interested in going to the Nutrient conference can have an opportunity Electronic Information – Greg Farmer o o Have website moved over to the Vieth platform arn1666070688.doc Page of Some people had troubles when looking at the calendar and then couldn’t get back to the main website Dates for events please use RMWEA calendar Finance, Accounting, and Budget – Will Raatz o o Defer to Edyta Historian – José Velazquez o Delivered 69 calendars to President for WEFMAX Invoices went out Getng ready to close the books on the calendars and start up again in June, photo contest in August & September Still have issues with some members not having gotten their calendar o 1300 calendars sent out to RMWEA membership o Membership – Ceila Rethamel Membership Portal is up and running For the past two weeks, Ceila has helped at least one member every day to update their membership The next step will be to roll out the billing portion as many of our members haven’t been receiving invoices o We have 1466 members as of 2/4/16; approximately 500 MA members and the remaining are WEF members o There is still some issue with the calendar and Rumbles mailing as Jose only sent out 1300 calendars Seems to be WEF members and/or LIFE members, but Jose and Ceila will look into this more Nominations – Jenny Hartfelder No Report o TEAMS – Sylvia Rottman, JoAnn Vold, Kay Dudek o o o Extremely busy with the Fundamentals meeting with about 140 attendees Working on these two meetings for Winter Planning Meeting Offered the use of the TEAMS call-in number Encourage us to go meet the operators at the Fundamentals school and make a connection Most don’t even know about RMWEA Professional Development Committees: MARCH THEME TO FOCUS ON Biosolids – Kristin Johansen, Jim Johnson o o o Wrapped up attendance at Colorado Farm show in Greeley Get a lot of public interest as well as the farmers 2015 Biosolids seminar was successful; had a net profit November 10 th for next seminar; call for abstracts in eRumbles Joint Biosolids YP professional event Biosolids Land Appliers – Jim Medlock o March 25 – Seminar o Submitted on a pre-conference Workshop for WEFTEC Collection Systems – Zach Collins o o Second seminar at the Denver Athletic Club Good attendance On lift stations and force mains First Thursday in December, 12/1, at Denver Athletic Club Theme will be quality of the wastewater stream arn1666070688.doc Page of Planning a vendor expo day Trucks, pickups or large display items Can we coordinate with any other events or activities? Electronic Training – Zach Collins o o Clay is taking over as the chair o Profit sharing is already done along with the major action items are already done for the year Committee is still profitable Get more collections training on the website o Jim had an operator that troubles with signing up for training through our website Clay will work with Jim and Greg to address this issue o Jamie offered that WEF provides free webinars to their members $50 for Training Units can be paid by RMWEA and connect to our website Our website should link to WEF webinar schedule Can view WEF webinar live or recorded, apply to as many as we can for a year Clay can work with Edyta and Julie to get application for the Colorado Training Units Industrial Treatment/Pretreatment – David Myers, Chelsea Billingsley NO REPORT o Innovative Wastewater Technology – Liam Cavanaugh, Cody Charnas, Tanja Rauch-Williams o Meeting scheduled next week on Tuesday Feb o June planning to hold a combined Lab Practices and Innovative WW seminar Laboratory Practices – Kevin Feeley o o o Lab tour of ERA who is responsible for the lab standards on March 31, 12:30 to 3:30 Attendance limited to 25 April – hosting a micro identification class taught by Dr Richards Limited to 25 based on microscopes Will try to overcome projected lost by having a “bring a friend” and share a microscope Got TU’s approved Sponsoring Northern Treatment Plant tour end of July and attendance limited Safety – Brian O’Malley NO REPORT PWO – Julie Smith o o o Littleton-Englewood PWO seminar ready to go She is not getng information anymore She can get setup as an admin account Greg Woodward can that Ceila offered to get the event registration training to committee chairs in lieu of eTouches April 14th, Industrial Seminar with Chelsea Billingsley American Mountaineering Center Looking for speakers Outreach Committees: CWWUC Liaison – Blair Corning Government Affairs – Amy Geisert Jamie reported on Water Policy Fly-in and the need for a representative to attend on behalf of RMWEA There is some coordination work that goes into it with RMWEA and WEF NACWA puts together technical session o Jeff heard nominations so how will RMWEA select Use a qualifications based selection and the right personality Will be done with Jamie, Amy and Jeff Operations Challenge – Orren West, Kacie Allard o arn1666070688.doc Page of Started moving forward with planning the regional competition Ferguson Waterworks has offered to be the venue for the competition This should allow room for more people and lunch Friday in July, 22 or 29 th 22nd is preferred by lab coordinator and Leadville school is on the 29th Advertising sponsorship for each event to reduce cost Keeping to the Colorado region and open up next year to other regions Outside judges have been asked Public Education – Josh Stockwell o o Anni is the chair-in-waiting and has coordinated with Josh in the activities for the year o Poster contest that goes out the schools as an outreach to get students thinking about water What is the budget for this committee? Bill or Jeff will send out o Scholarship – José Velazquez o o o o Emails went out last week for application for scholarships Coordinating with AWWA and the Reuse committee Check with financial advisor about endowments Use a foundation like the Boulder Valley Foundation to setup an endowment to remove any appearance of impropriety Amount needed to start an endowment is about 10 x the yearly sum sent out Applications are due on June 15 Andrea and Hannah volunteered to help review and rank the applications Greg Farmer put scholarship applications on the website front page Unfinished Business (9:00 – 9:20) RMWEA Vision and Mission Statement Ad-hoc Committee Meetings (Pieter) see above RMWEA Orientation Handbook update (Andrea and Zach) Social Media Policy (Zach) see above WEFMAX, May 18-20, 2016, Manor Vail Resort Ad-Hoc Committee led by Jeff B o Social event planning, trivia, etc WEF/IWA Nutrient Conference, Denver, July 10-13 Ad-Hoc Committee led by Edyta o Abstracts due 2/10 http://wef.org/Nutrient-WEFIWA/ MOU regarding RMSAWWA staff o If no other comments, Jeff will sign today New Business (9:20 – 9:45) RMWEA.org Website - Donate Now page - Greg Farmer o Jose has no problem if you have to search for the page But shouldn’t be in the front page Jeff is more interested in volunteer time versus a check o Jenny didn’t think we could that because of the way we budget from year to year o Jeff will ask Greg to take the page down o Stormwater Committee discussion - Greg Woodward o MA’s have started to form their own stormwater committee and holistically a water quality issue Should we start as well? arn1666070688.doc Page of o o o o Would function somewhat like the Reuse Committee, part of RMWEA, but not fully integrated Pieter - What about partnering with the CASFM? Could start looking at having conferences in similar locations 15 Member Associations have stormwater and several have combined collections & stormwater Zach thought about having stormwater included as part of the Collections Committee Pieter volunteered to talk to someone as CASFM about presenting at JAC Attendance/representation at New Mexico Water Conference o Kristen was planning to attend and possibly Joe from the Board Insurance Requirements – Bill Peret o Special Event Liability application and Data Breach Coverage – costs about $1,000/year o Will discuss in March meeting which is still before the applications are Jamie indicated that WEF has looked at this from a Risk Management issue Jeff and Bill should talk to Penny Jason with TetraTech is the sustainability coordinator for ASCE and has a speaker spot on resilient infrastructure for wastewater Also requesting sponsorship ASCE Sustainable Infrastructure Symposium at the University of Colorado in May Advertise it with an eBlast Zach will followup to get more information Jose mentioned that Joe Chwirka was diagnosed with pancreatic cancer and died last week Please keep them in your thoughts He was a Past President and Jeff will coordinate sending a small donation to the University of NM cancer fund from the Executive Committee's Misc Donations line item Stacey requested committee descriptions for giving out information to new members or potential members Jeff asked Stacey to reach out to those chairs Anni indicated that the YPs have a spreadsheet for networking events She will have Victor to send that to Stacey Coffee and Donuts for next meeting o o Coffee & Donuts – Andrea Long Upcoming Events and Next Executive Committee Meeting Executive Committee Meeting, 10:00 AM – Noon, March 4, 2016 at Metro Wastewater Reclamation District YP networking event March Water for People annual theme dinner March Adjorned 10:03 AM arn1666070688.doc Page of