Retreat-Issues-and-Major-Projects-Quarterly-Report-July-Sept-2018

City of Anderson Retreat Issues and Major Projects Quarterly Report – July-September 2018 Retreat Issues • Economic Development o Entrepreneurial Programs  Art Works Lunch and Learn – Discussed history of public art and procedures to consider when working for government and the public 32 attendees  Continued Million Cups – 228 attendees (458 to date) and 10 presenters (43 to date)  Youth Entrepreneurs of Anderson – Partnership with Alternative School 13 students  Business Plan Writing 101 – Concluded 2nd part of 2-part series 18 attendees  Business Marketing Series – Hosted sessions and of the 3-part series with speaker Geno Church, word of mouth marketing guru @ Brains on Fire out of Greenville, SC 105 attendees  Feeding Innovation – Partnership with SC Community Loan Fund and Clemson University Program will begin October 9th – November; Public Pitch scheduled for December 11th Enrolled 12 businesses o Business Recruitment/Retention  Business Assistance Grants awarded: • Plum Suede Boutique • City Seed @ the Station • Downtown Taco • Alta Language • Bark International • MCA Architecture  Business Development Loan Closings: • Figs Farmacy  New businesses in the City - 30 • 3795 Clemson Blvd - Sportsman’s Warehouse  New businesses in CBD - • Figs Farmacy • Belle Beauty • Maki Sushi Bar & Bistro • Oxford Cotton • Plum Suede  Prospects: • Business/Medical – • Office – • Entertainment – • Retail – • Major Commercial - • Restaurant - • Specialty Food - • Residential - • Mixed-use - o Development Projects   Completed Downtown: • 520 Murray - City Seed @ the Station (bird, garden, home & gifts) • 143 E Orr - The Junkyard (fitness, gym) • 208 N Main - Plum Suede (women’s boutique) • 200 N Main - Figs Cafe’ and Farmacy (expansion) • 140 N Main - Oxford Cotton (children’s boutique) • 109 N Main - Belle Beauty (salon/retail) • 126 N Main - Maki Sushi Bar & Bistro • 510 N Main - The Beehive (mixed-use) • 703 S Main - A Brush Above (barber shop) Under Construction: • 143 E Orr - Canela’s Smoothies • 300 N Main - Carolina Alliance Bank • 201 N Main - WestPoint Home* Major Announcement/Event - 60 jobs • 300 Block N Main - 12 residential units • 134 N Main - Downtown Taco • 106 E Benson (former School of Dance) - Katherine Marie’s (wedding dress boutique) • 129 E Whitner - Groucho’s Deli • 109 S McDuffie - Whitner & Company Co-work Space • 201 S Murray (Palmetto Building) - event center & 22 corporate apartments • 404 S Main - Bark (canine boutique) • 400 S Main - MCA Architecture (office) • 215 & 219 S Main (former Creative Health & Big John’s Luncheonette) - office space & residential units • 400 Block S Main - Anderson Hotel (mixed-use development) o Downtown Projects Underway:  Under the Bridge Beautification Project/TBA/Rotary Club  “Shock this Block” Downtown Development Master Plan – conducted phase public forum event on September 18th with 120 attendees  Walker Parking conducted a limited scope parking study to accommodate hotel and other development projects in S Main area  Project Accommodations - hotel on S Main* Major Announcement/Event o Business Retention  Continued partnership with Clemson Area SBDC to offer free and confidential consulting to businesses citywide  Awarded Figs Farmacy business assistance grant dollars and a business development loan for expansion project on N Main o Hospitality Program  Continued to distribute promotional materials to area hotels  Packaged visitor’s bags for the SC Welcome Managers Retreat in Anderson o Events  Continued to facilitate special events in Carolina Wren Park & Downtown  May Sounds in the Park GAMAC Electric City Big Band; 100 attendees  First Friday Fall Fest in September; Over 100 attendees  Two series of ‘Yoga in The Park’ with 90 Degrees Yoga; over 150 attendees  10 private events held in Carolina Wren Park  Movie Nights in the Park; over 100 attendees each month • The Last Jedi (July) • Ferdinand (August) • • Community Development o • The Black Panther (September) Continued gathering, assessing and reviewing data to enhance a comprehensive approach to neighborhood revitalization (to supplement the adopted 2009 Neighborhood Revitalization Implementation Plan) Recreation o Master Plan Update  Completed and adopted by Council Major Projects • • • Courts o Completed transition of Judges Offices to one location o Furnished Judges with laptops and associated software to perform judicial duties from external locations o Commenced revamp of Jury Trial processes o Partnered with Clemson Extension Services to provide child car seat inspections and installation o Receiving smoke alarms from State Fire and the Red Cross at no cost to be installed by the fire department o Received 100% grant award through Homeland Security for the Incident Management Team, total amount $58,224.00 o Placed into service a new Dodge Ram 2500 pickup truck (Council approved Sept 2017) This truck replaced a 1997 Dodge o Received 25 sets of turnout gear Fire Planning and Development o Re-evaluated state and non-state street conditions in order to develop paving priority lists  Staff utilized a ranking criteria to determine roads in most need of resurfacing  Resolution approved by Council on September 14, 2015  Submitted to the Anderson County Transportation Committee (ACTC) for their review on September 15, 2015  ACTC funding for resurfacing several state secondary roads approved on October 26, 2015  Resurfacing began in June 2016 and followed a year contract to pave 20+ streets; paving is complete  o • • 2018 Paving Resolution was approved by City Council in June 2018 Comprehensive Plan Update  Staff and Appalachian Council of Governments personnel are finalizing draft language for the standard elements of the plan  Appalachian Council of Governments will facilitate public input sessions and delivery of a final plan for consideration by Council  Public input sessions beginning in late 2018 and final product to be completed in early 2019 Community Development o Continued to screen applicants for the Housing Rehabilitation Program Began rehabilitation of 303 B Street o Michael Baker International conducted lead and asbestos surveys for the demolition of eighteen (18) units under CDBG Demolition Phase II that include: 615 W Reed Street, 211 L Street, 1114 White Street, 406 Dickens Avenue, 427 Gray Street, 604 A & B S Fant Street, 1603 S Fant Street, 1410 W Whitner Street, 850 Dora Drive, 112 Norris Street, 1314 South Towers Street, 302 Morris Lane, 116 Bailey Street (2 structures), 602 E Market Street, 1403 Watson Street, and 806 S Fant Street (2 structures) Awaiting results of the asbestos surveys to proceed with asbestos abatement at applicable units o Requested independent review of asbestos surveys for eight CDBG Demolition Phase I properties: 312 W River Street, 1403 Newell Street, 214 B Street, 205 C Street, 309 E Street, 304 Benjamin Street, 418 Johnson Street, and 805 Beechwood Avenue Asbestos abatement has been delayed until surveys are revised o Completed Statutory Worksheets for categorically excluded greenway and public facilities projects Funds drawn down were for design and engineering for Bea Thompson Park, St Francis Park, D B Walker Park, Greeley Park and the Multi-Use Path o Closed out Neighborhood Initiative Program (NIP) - a grant of $ $424,504 that resulted in the acquisition and demolition of twenty (20) vacant substandard houses (Nehemiah Community Revitalization Corporation (CRC) four units and Anderson Community Development Corporation (ACDC) sixteen units); Continued maintenance of NIP properties owned by ACDC Public Works o Hurricane Irma Response/Recovery – September 11, 2017  Staff met with FEMA representatives in early 2018 to begin completing the Request for Public Assistance for reimbursement  Reimbursement for Category B – Emergency Protective Measures was paid by the South Carolina Emergency Management Division on August 28, 2018 in the amount of $32,977  Reimbursement for Category A – Vegetative Debris Removal was completed in March 2018, reviewed by the Federal Emergency Management Agency (FEMA) in August 2018 and is pending review by the South Carolina Emergency Management Division (SCEMD) The Asst Fire Chief and Stormwater Manager met with SCEMD on September 26, 2018 and approved a revised reimbursement amount of $148,672 pending SCEMD approval o Hurricane Florence Response – September 10, 2018  The Public Works Division completed 55 tasks associated with Hurricane Florence, including the response to 20 downed trees, lines and sign issues  Staff prepared an estimate of $16,506 in force account labor, equipment and material costs, and sent to Anderson County Emergency Management in preparation of a small project submittal to the Federal Emergency Management Agency (FEMA) for potential reimbursement o Stormwater Projects  SMS4 Compliance and TMDL Implementation Plan • Approved by City Council on September 25, 2017 • Project involves the continued collection and analysis of grab samples collected from the Rocky River and Big Generostee Creek watersheds, and the develop of TMDL Implementation Plans • Project was awarded to Woolpert for $29,000 on September 27, 2017 • TMDL Implementation Plans for the two watersheds were submitted to DHEC in December 2017 Water quality monitoring continues in both watersheds  Carolina Clear Contract • Approved by City Council in February 2014 • Anderson City, County and Clemson University staff were recently awarded an EPA grant for a water quality monitoring station The station is installed in the Big Generostee Creek watershed, and collects data for water temperature, dissolved oxygen, pH and conductivity • Stormwater staff installed the monitoring station in April 2018 • Monitoring data is collected every 15 minutes and the baseline data will be used to observe changes to the water temperature, dissolved oxygen, pH and conductivity during rain events  Poplar Lane and Little Creek Pipe Replacement Project • Project involves the replacement of the corrugated metal and reinforced concrete piped drainage system along Poplar Lane, from Harden Rd to the outfall at Little Creek • Topographic survey was recently completed by the Engineering Department • Site plans, details and bid documents are being prepared by Engineering Department • Project pending  Greeley Park Drainage System Repair • Project involves the emergency replacement of a 30’ failed corrugated metal pipe • Replaced pipe with a 42” HDPE pipe in June 2018, along with the repair of two junction boxes by city crews, grading and repairs of asphalt walking path • Project was completed on July 26, 2018 at a material cost of $6,219 o Engineering Projects  Poplar Lane and Little Creek Stormwater Project: This project involves the replacement of existing failed metal culvert pipes in the grass median located on Poplar Lane and east of Lindale Road • Completed to date: Topographic and utility surveys, preliminary and final design drawings • Project pending  Continued Recreation Center Stormwater Pipe Rehab Project to repair/replace existing rusted out corrugated metal pipe at the rear entrance to the Rec Center Replacing 400 L.F of 36” CMP • Completed to date: Topographic and utility surveys, preliminary design drawings, reviewed options for repair of pipe (slip line, typical replacement), and developed cost estimates for various repair options • Begin construction estimated for fall 2018  Continued process for Ella Street Rehabilitation Project to re-construct Ella Street Extension off Mauldin Street The scope of work includes replacement of the existing water and sewer mains,        installation of storm drain pipe and catch basins, construction of trash enclosures, road repaving and restriping and signage • Completed to date: Topographic Survey, updated conceptual plans with actual field survey, met with property owners and business owners to review project details, prepared final design drawings, developed cost estimates for various repair options, advertised project Currently in the middle of the bid process • Next steps: Manage the construction of Ella Street Project Completion of project by end of year Hotel development at corner of Main and Market: Performed topographic survey of site and delivered survey to developer and his engineers Also held meetings with all utility companies to coordinate relocation and installation of utilities Continued Under the Bridge Project in coordination with Economic Development Division Project includes design of the proposed clock monument to be placed on the existing traffic island, etc • Completed to date: Topographic survey of traffic island, newly discovered utilities, etc., developed a site/landscaping plan for improvements to the island, held meetings with SCDOT, reviewed plans from Alliance Engineering • We have developed the design drawings to include demolition, site plan, grading plan, landscape plan, irrigation plan and electrical plan • Next steps: Receive bids and begin construction by the end of October Finish project before the end of the year Westside Shared Use Path Project: • Developed aerial images of entire proposed path route using drone and PIX4D software Provided aerials to engineering consultant • Multiple meetings and review of preliminary and final plans and details developed by consultant • Next steps: The consultant is making final revisions based on our final set of comments/questions Continue to provide assistance to Community Development and their Environmental Review Consultant Must develop a final construction cost estimate based on final design drawings • Construction time - TBD Bea Thompson Park Project: • Multiple meetings and review of preliminary and final plans and details developed by consultant • Coordinating with engineering consultant on FEMA issues in regard to development of the designated floodplain area Provided review comments to our engineering consultant • Next steps: Decide on how to modify the plans and/or perform a LOMA with FEMA to modify the FIRM map • Construction time - TBD Recreation Center Concession Building Project: • Assisted with obtaining survey data for proposed building location • Assisted with and coordinated acquisition of soils testing • Multiple reviews of drawings as design progressed • Next steps: In final stages of design • Construction time - TBD City Hall and Municipal Building Roof and Envelope Repair Project: • Continued to assist our engineering consultant as the study has progressed • Review of final report from consultant • Attended meeting with consultant, staff, administration and council members • Next Steps Assist as needed/requested Floodplain Management Duties: •      o • Prepared for and successfully passed a FEMA audit of our Floodplain Program Administration • Have looked up and report on the status of floodplain locations on 43 lots over the last 30 days Property owners checking on status of their property due to storms in lower part of state • Currently assisting property owners with Letter of Map Amendment applications for their property • Next Steps Continue to assist citizens as calls come in Simpson Road Sidewalk Issue: • Attended meeting with Mike Gay, citizens, Ken and others concerning the private sector request to install a sidewalk down Simpson Road • Developing (with Planning & Development) an analysis of potential project, costs, accidents, requirements, funding sources • Next Steps: Policy review and determination General Plan Reviews: • Assist with site plan reviews for private development projects as plans come in Review/development of potential alternative for parking lot access improvement from West Calhoun Street to West Tribble Street • Completed to date: Site inspection of existing conditions, completed field measurements • Next steps: On hold at this time Meet with several paving contractors for pricing estimates, prepare summary for review and consideration Completed St Francis Playground ADA Parking Lot Addition Continued work on the concrete Basketball Court reconstruction at DB Walker Park and Greeley Park This project involves the removal and replacement of one existing basketball court at both parks The new basketball courts will be concrete • Completed to date: survey of existing courts, regulatory notifications, environmental review, coordinated soil testing and structural design of concrete court with Geotechnical Engineer • Next steps: Waiting on the completion of the Environmental Review paperwork being done by hired consultant through Community Development When ER is completed we will advertise and bid the project, complete the environmental review, construction to begin late 2018 Transit Department  CNG Maintenance Facility IFB has been completed and is awaiting approval to bid This facility will allow for minor and major CNG maintenance to be performed  Purple Route (Honea Path/Belton) $100,000 Department of Workforce Development (DEW) Grant will end December 2018 Anderson County has expressed interest in continuing this route Discussions with SCDOT and Anderson County have begun Recreation o Recreation Projects  St Francis playground upgrade had been completed  Staff is reviewing the construction drawings prepared by The LandPlan Group for the restroom/concession building at the Recreation Complex  Fitness classes have increased from 38 classes in October 2017 to 55 classes in October 2018 Classes have averaged 2200 participants a month  Holiday Ice opens on Friday, November 16th and will operate through January 6, 2019 • • Utilities o Continued EPA CMOM Program – Consent Agreement with goal of eliminating Sanitary Sewer Overflows (ongoing since July 2014)  Submitted 16th Quarter progress report to EPA in July 2018  Submitted and received EPA approval of all 10 CMOM programs • Mapping, Overflow Response, Emergency Response, Fats, Oils, and Grease (FOG), Gravity Line, Pump Station, Training, Sewer Assessment Capacity Assurance, and the Infrastructure Rehabilitation Plan  Continued implementation of all programs  Pump Station O&M Program Details • Completed 324 daily, 38 weekly, and 15 monthly inspections at pump stations  Fats, Oils, and Grease Program Details • Completed 85 FSE compliance visits  Infrastructure Rehabilitation Program • Set capital improvement plan for FY19 • Recommend projects for council consideration in July 2018 o Continued Sewer Assessment Program (CSAP)  Assessment of approximately 27 miles of gravity sewer and 600 manholes per year to meet the 10% assessment goal  Received City Council approval of Year Assessment Contract  Scheduled Preconstruction Conference for October 10, 2018  Review progress and assessment data for O&M o Continued Sewer Capacity Assurance Program (SCAP)  Flow monitoring to determine the current flow patterns during normal and wet weather operations  Awarded a year contract to ADS Environmental in May 2017 for $169,669.00  Installed flow meters and weather stations in July 2017  Continue to review data and assess areas for future repair and rehabilitation to eliminate inflow and infiltration  Relocate meters as needed to gain additional flow data o Continued Pump Station Replacement Project  Replacement of the city’s two major pump stations and consolidation of the King’s Road Pump Station serving 4000 people  Awarded to McClam & Associates in the construction amount of $4,610,647.71 and funded under SRF loan not to exceed $6,300,000  Received Permit to Operate and placed new Wedgewood Pump Station in operation  Demolished old Kings Road and Wedgewood Pump Stations  Completed start-up and began permitting for new Civic Center Pump Station  Continue construction and obtain substantial completion in October 2018 Police o Continued various partnerships  Law Enforcement & Community Task Force  Anderson University and the Command College – Anderson University Master Criminal Justice Program  Forest College Criminal Justice Program    • Tri-County Technical College Criminal Justice Program Anderson School District students involved in the law enforcement program at the Career Campus Anderson Area Chamber of Commerce Board of Regents o Included the planned purchase of (4) vehicles as part of FY19 Capital Replacement Plan – approved with budget adoption o Continued the implementation of the January 1, 2018 state mandate for compliance in e-ticketing o The department has received $4,000.00 utilizing MASC/SCMIRF grants for contract with taser The department has received $2,000 in reimbursement for cost of body armor o Employment process in process for the Crime Analyst position included in the 2018-19 budget adoption o Posting completed for the Assistant Police Chief position approved with 2018-19 budget adoption o Review with officers, staff and council of Anderson Police Department strategic plan o Re-energized Bike Patrol within downtown, parks, and neighborhoods Also for utilization in the Block Party, downtown special events, etc o Awarded grant application for Victim’s Advocate with South Carolina Department of Public Safety Victim of Crimes Grant – 20% match to be taken from current Victim Advocate fee collection o Awarded grant application for Traffic Officer with South Carolina Department of Public Safety (100% grant) o Implementation in progress for commissary services within the Anderson Police Department Detention Center o Continued implementing long range hardware replacement plan for all pc’s, servers, and network equipment (This is an ongoing project)  Completed installation of our latest lease shipment of 65 new pc’s  Began to inventory existing pc’s to determine time and quantity of next lease  Began the background work and inventory necessary to install our new hosted telephone system  Continued the process of designing a fiber communications network  Working with Sharp Business Systems to implement document management system o Continued working with provider for service of video cameras located in parks, downtown and recreation areas  Continued working with AT&T and other vendors, developing plans, processes, etc to ultimately bring all camera maintenance in house  Continued to standardize our equipment with AT&T wireless, Cradlepoint SIM routers, and Vicon cameras  Installed new cameras at St Francis Park, Bea Thompson Park, Jim Ed Rice, Buck’s Ballpark and at McCants Park  This will be a long term project whose completion will coordinate with available funding and new installations IT o • Continued security awareness training for all City employees Three sections have been completed that consisted of interactive online videos and simulated phishing attacks Topics covered include strong passwords, phishing, and mobile security Finance o Annual budget for July – June 30, 2019  Submitted the published Budget Book to the GFOA for the annual budget award o Electric City Utilities Administration  Implemented the utility rate changes of 6% water and 3% sewer  New Accounting Manager Terri Martin started at the end of July  Updated website o Entered into Contract for Revenue Collection Consulting Service with NuStrat Analytics  Council approved July 23, 2018  Held initial meeting August 8, 2018  First Launch August 21, 2018  Will report back to Council in six months with progress o Audit     • Completed year- end closing for June 30, 2018 Auditors arrived on site in September for year- end testing The auditors are testing general ledger transactions, year end balances, revenues/expenditures, and completing the Single Audit Act on Federal CDBG funds Draft of report will be ready in November Presentation to Council December 8, 2018 Council Meeting General – Communications Program o Law Enforcement and Community Task Force  Planned and facilitated monthly meeting series with 15-20 regular members including pastors, APD and City officials  Patrol officers visits, community leaders visits  Greeley Park Back to School event  Westside Community Center event  Ice Cream with a Cop events  Guest speaker from Anderson Mental Health  Participation at 61 Hills event o Church Street Heritage Plaza  Final reimbursements received from NEA  Team meetings for analysis and planning  Community awareness o MASC Hometown Economic Development Grant       Plans for implementation of Shock this Block Public information and communications campaign Key stakeholders and artists named Artist education meeting Public forum held on Sept 18 with more than 100 citizens present Planning for next steps including more public meetings and awareness opportunities o Economic Development  Public Art information seminar with 28 in attendance to help develop local artist to participate in Creative Placemaking opportunities, developed concept and content  Internal and external preparations and strategies associated with new hotel announcement and event  Assistance with West Point Home announcement  Attended Ten at The Top Summit hosted in Greenville and focused on vibrancy and education components o Downtown Business meeting  Continue to assess ways to address homelessness/vagrancy issues and review participation of direct service providers such as Clean Start, Salvation Army, AIM, United Way, Mercy Center, Mental Health  Evaluating next steps o Michelin Cities  Facilitate City’s involvement in this initiative o Division Support  Outreach, press releases and interview preparation  Promotion and advertising support  Strategic planning  Media relations o Videos  Greeley Park Back To School event  First Friday Festival  Shock this Block Public Forum o Community Outreach  Sister Cities Board  Little Wren Lost book presentation  Church Street Heritage Plaza Tours