NJ-NY ACRAO New Jersey • New York Association of Collegiate Registrars and Admissions Officers Spring 01 Confer ence March 10, 2014 President Susan Nelson Registrar, Rutgers Biomedical and Health Sciences Rutgers, The State University of New Jersey 65 Bergen Street, Suite 1441 Newark, NJ 07101-1709 Phone: 973-972-5338 Email: president@njnyacrao.org In the Spring Issue Letter from the President P.1 Early Registration due by February 17th Conference Agenda P.2 The Keynote Speaker P.2 Registration Form and Information P.3 About NJ-NY ACRAO P.4 Spring Confer ence Mar ch 10, 2014 Join us at Kean University 1075 Morris Avenue Union, NJ 07083 Letter from the President Dear Fellow NJNY-ers, About NJ-NY ACRAO The New Jersey - New York Association of Collegiate Registrars and Admissions Officers is a volunteer organization dedicated to professional development members, Steering Committee members, and others contribute their time and expertise to conferences held each Fall and Spring The objectives of the Association are: To perpetuate, encourage, and expand the professional educational development of professionals in the region; to promote the interchange of ideas on educational problems; to advance professional competence; and to promote mutual helpfulness and friendship within the association To these ends, the Conference Host, Session Presenters and Conveners, Executive Committee If you are interested in becoming a member of the NJNY ACRAO Steering Committee, hosting a conference, or presenting a session, please contact a member of the Executive Committee NJ-NY ACRAO 2013-2014 Executive Committee I hope 2014 finds you happy, healthy and ready for a new year of challenges in higher education The HE landscape keeps changing on us, presenting us with new issues that will surely test our skills and experience PRESIDENT How better to keep ahead of the pack on those issues than with a day of professional development at the NJNYACRAO Spring 2014 conference! On the lovely Kean University campus in Union, NJ, we’ll be bringing together colleagues from the admissions arena and the registrar perspective to share new ideas, coming challenges and ‘stay sane’ techniques for any HE professional Sue Nelson Registrar, RBHS Rutgers University 973-972-5338 president@njnyacrao.org INFORMATION MANAGER Patricia L Ciavarelli Manager of Systems Integration Pratt Institute 718-399-4509 webmaster@njnyacrao.org SECRETARY Jacqueline Ottey Director of Registration Bergen Community College 201-447-7204 secretary@njnyacrao.org Inside the new STEM building at Kean, we’ll have many new presenters with sessions on standby topics like FERPA and federal regulations as well as new ideas for recruitment, high school/college relations and undergrad vs graduate admissions In fact, we’ll have more admissions sessions at this conference than we have had in many years!! TREASURER Darlene Benzenberg Associate RBHS Registrar Rutgers University 973-972-9257 treasurer@njnyacrao.org Check out the sessions listed inside – and don’t forget: breakfast, lunch and afternoon snacks are included! th Hope to see you at Kean on March 10 ! Regards, Sue Nelson President Conference Conference Agenda and Session Summaries - full details online! 8:30 a.m Registration / Breakfast 9:15 a.m First Timers’ Session Session - 9:30 a.m Keynote Session Tracey Jamison , Director of Articulation & Enrollment Services University System of Maryland Tracey Jamison is Director of Articulation and Enrollment Services at the University System of Maryland and currently serves as the Vice President for Admissions and Enrollment Management for AACRAO She has over 24 years of experience in enrollment management, undergraduate / graduate transfer and proprietary populations Tracey is an active member of AACRAO having served on various committees and task forces including the Governance Task Force In addition, she sits on various transfer related committees within Maryland including the State Advisory Board for Future Business Leaders of America Presenter: Jose Balda/Director of Undergraduate Admissions/New Jersey City University Federal Regulations for Registrars The Federal Government is demanding greater accountability for every institution Innovation in the Registrar’s Office Greater accountability requires accurate Does solving the nearly impossible sound records, interdepartmental cooperation, like just another day at the office? This and new processes This session will presentation will cover some of our own on- discuss how to stay on top of the current going challenges and solutions to adapting regulations as well as tools to be aware of to endless change and our goal to achieve proposed rules Come with questions and better more efficient services We will share topics for discussion some ideas on scheduling classes, early Presenter: Michael E Maysilles/ Registrar/ registration, advisement, awarding our High New Jersey Institute of Technology School scholar’s Program student’s college credits, online graduation applications, and FERPA for beginners more… This session is geared to new Registrars Presenter: Sue Fortman/Registrar/Molloy or new personnel working in Registrar College Offices You will learn the basics of the Presenter: Christine Chimienti / Assistant Family Education Rights and Privacy Act Registrar/Molloy College What FERPA is? What is an Educational Record and What Is Not? Student/ Parent Registrar’s Round Table Relationships and FERPA What are the Join us for discussion of the issues which "musts" of the FERPA law? Join us for this are important to you Whether you work in informative session on the Basics of a small school or large university, we all FERPA face the same problems Best Practices, Presenter: Chester N Barkan/ Registrar/ Doing more with less, compliance with Nassau Community College Federal, state and local mandates and much more You create this session by Leadership 101 your participation This popular session Do you identify yourself as a Manager? A gives you an opportunity to network with Leader? Does your work and/or personal your colleagues in the profession and share life require elements of both? Discussion ideas Email chester.barkan@ncc.edu prior will include the differences between to the meeting with topic ideas managers and leaders, the qualities of Presenter: Chester N Barkan/ Registrar/ effective leaders and the critical issue of Nassau Community College people skills in leadership This session is for anyone interested in developing their Self-Reported Academic Records own leadership capabilities and/or Universities requesting Self-Reported encouraging leadership in others Academic Records instead of interim high Presenter: Peter R Falk/Director of school transcripts from current high school Special Projects/ Rutgers, The University applicants is continuing to grow We will of New Jersey, Biomedical & Health discuss the benefits and the challenges in Sciences implementing self-reported academic records in undergraduate admissions Smack Down! Graduate Vs Presenter: Phyllis Micketti / Director of Undergraduate Admissions Applicant Services/Rutgers, the State University of New Jersey The essentials admissions officers should know when working in both undergraduate Turning Up the Heat on College Value and graduate admissions offices Aspects of advising and funding will be discussed The value of higher education is under Also, we will look at the differences from increased pressure, competition, and the student’s perspective: degree types: media scrutiny Colleges and universities, two year, year and graduate/ especially the non-elite, must now answer the question: Are you worth it? This session professional degrees will examine the context of this larger issue Presenter: Steven Toplan/Director of Undergraduate Admissions/Touro College and describe how one small regional private college has begun to answer these Presenter: Benjamin Enoma/Director of Graduate Admissions/Touro College questions and seen favorable results Presenter: Steven Quinn/Assistant Vice President, Enrollment Management /Caldwell College 12:00 p.m Keynote Session: Tracey Jamison, Session - 10:45 a m Admissions 101-Recruitment for Rookies This session is designed for new (0-2 years) college admission professionals This session will allow new professionals in the field to familiarize themselves with the basics of their profession, as well as help them understand what reports are critical to new admissions professionals This session will examine strategies and techniques for stages of the admissions funnel Director of Articulation & Enrollment Services University System of Maryland TOPIC: Reverse Transfer Program 1:00 p.m Lunch and Business Meeting Session – 2:15 p.m Community Colleges and High School Partnerships: Success On All Levels Community Colleges play a vital role in partnering with high schools to assist in the implementation of college and career readiness Staggering national statistics show that students who are graduating high school are struggling to handle college-level work due to their previous learning A strong rapport between high schools and community colleges can positively change the high number of students who graduate and feel under-prepared to earn a college degree Presenter: Andre J Richburg/Director of Admissions and College Recruitment/Atlantic Cape Community College CUNY Accelerated Study in Associate Programs (ASAP) ASAP was launched in fall 2007 with funding from the New York City Center for Economic Opportunity ASAP is committed to graduating at least 50% of students within three years through provision of comprehensive support services and financial resources ASAP is found at six CUNY community colleges: Borough of Manhattan Community College, Bronx Community College, Hostos Community College, Kingsborough Community College, LaGuardia Community College, and Queensborough Community College Materials are available at: http://www.cuny.edu/academics/programs/n otable/asap/studentresources/The_Future_i s_Now_With_CUNY_ASAP_Timeline_forpri nt.pdf Presenter: Shaun M Rasmussen /Program Coordinator/CUNY Presenter: Gregory Bryant/Recruitment Outreach Coordinator /Borough of Manhattan Community College Scheduling Round Table Join your colleagues who work in the area of scheduling and room assignments to discuss issues and ask questions This will be an open forum designed to allow new and experienced schedulers to share their own experiences, successful and not-sosuccessful, while also gaining knowledge from their peers It is also a great networking opportunity Please come armed with questions, comments, and points of discussion so we can all make the most of this session Presenter: Lynne Horgan/Registrar/Hofstra University Presenter: Helena Minerva/Assistant Registrar/Hofstra University The Relationship of Admissions and Registrar’s Offices Join with an Admissions Director and a former Registrar to explore the many questions that each office might have about the other, including - What does the admission’s office besides admit students? What does the registrar’s office besides register students? How does each office help the other? How can the relationship between these two key offices improve? Presenter: Steven Toplan/Director of Undergraduate Admissions/Touro College Presenter: Carol S Roth/ Past President, NJNY ACRAO Registration and Database Update Form YES, I can’t wait to attend the conference! YES I will need a Kosher meal Please let us know by February 17 th Sadly, NO, I cannot attend the conference; I just need to update my information Please complete this form and mail it to us with your payment or, if you are just updating your information, you may fax to us at (973) 972-5320 Please complete one form per attendee; payment may be combined Payment must be received by February 17th, to qualify for the discounted registration rate of $70 Registrations received after that date including those made on-site will be charged the full rate of $90 The NJ-NY ACRAO Federal ID# is 22-3787696 and a copy of the W-9 is available at http://njnyacrao.org/images/w9/w9ls.gif Presenting? Please check here: NAME INSTITUTION TITLE ADDRESS CITY STATE PHONE FAX ZIP EMAIL Is this your 1st conference? No, it is not Yes it is, and I’ll be sure to go to the First Timers’ Session at 9:15! Please check session event you would like to attend Please check session event you would like to attend Please check session event you would like to attend Innovation in the Registrar’s Office Admissions 101-Recruitment for Rookies Community Colleges and High School Partnerships: Success On All Levels Registrar’s Round Table Federal Regulations for Registrars CUNY Accelerated Study in Associate Programs ASAP Self-Reported Academic Records FERPA for beginners Scheduling Round Table Turning Up the Heat on College Value Leadership 101 The Relationship of Admissions and Registrar’s Offices Smack Down! Graduate Vs Undergraduate Admissions Please mail your check made payable to NJ-NY ACRAO to: NJ-NY ACRAO Treasurer Darlene Benzenberg Associate RBHS Registrar Stanley S Bergen, Jr Building 65 Bergen Street, Suite 1441 Newark, NJ 07101-1709 Registrations Received After February 17th: $90 Conference Conference Agenda and Session Summaries - full details online! 8:30 a.m Registration / Breakfast 9:15 a.m First Timers’ Session Session - 9:30 a.m Keynote Session Tracey Jamison , Director of Articulation & Enrollment Services University System of Maryland Tracey Jamison is Director of Articulation and Enrollment Services at the University System of Maryland and currently serves as the Vice President for Admissions and Enrollment Management for AACRAO She has over 24 years of experience in enrollment management, undergraduate / graduate transfer and proprietary populations Tracey is an active member of AACRAO having served on various committees and task forces including the Governance Task Force In addition, she sits on various transfer related committees within Maryland including the State Advisory Board for Future Business Leaders of America Presenter: Jose Balda/Director of Undergraduate Admissions/New Jersey City University Federal Regulations for Registrars The Federal Government is demanding greater accountability for every institution Innovation in the Registrar’s Office Greater accountability requires accurate Does solving the nearly impossible sound records, interdepartmental cooperation, like just another day at the office? This and new processes This session will presentation will cover some of our own on- discuss how to stay on top of the current going challenges and solutions to adapting regulations as well as tools to be aware of to endless change and our goal to achieve proposed rules Come with questions and better more efficient services We will share topics for discussion some ideas on scheduling classes, early Presenter: Michael E Maysilles/ Registrar/ registration, advisement, awarding our High New Jersey Institute of Technology School scholar’s Program student’s college credits, online graduation applications, and FERPA for beginners more… This session is geared to new Registrars Presenter: Sue Fortman/Registrar/Molloy or new personnel working in Registrar College Offices You will learn the basics of the Presenter: Christine Chimienti / Assistant Family Education Rights and Privacy Act Registrar/Molloy College What FERPA is? What is an Educational Record and What Is Not? Student/ Parent Registrar’s Round Table Relationships and FERPA What are the Join us for discussion of the issues which "musts" of the FERPA law? Join us for this are important to you Whether you work in informative session on the Basics of a small school or large university, we all FERPA face the same problems Best Practices, Presenter: Chester N Barkan/ Registrar/ Doing more with less, compliance with Nassau Community College Federal, state and local mandates and much more You create this session by Leadership 101 your participation This popular session Do you identify yourself as a Manager? A gives you an opportunity to network with Leader? Does your work and/or personal your colleagues in the profession and share life require elements of both? Discussion ideas Email chester.barkan@ncc.edu prior will include the differences between to the meeting with topic ideas managers and leaders, the qualities of Presenter: Chester N Barkan/ Registrar/ effective leaders and the critical issue of Nassau Community College people skills in leadership This session is for anyone interested in developing their Self-Reported Academic Records own leadership capabilities and/or Universities requesting Self-Reported encouraging leadership in others Academic Records instead of interim high Presenter: Peter R Falk/Director of school transcripts from current high school Special Projects/ Rutgers, The University applicants is continuing to grow We will of New Jersey, Biomedical & Health discuss the benefits and the challenges in Sciences implementing self-reported academic records in undergraduate admissions Smack Down! Graduate Vs Presenter: Phyllis Micketti / Director of Undergraduate Admissions Applicant Services/Rutgers, the State University of New Jersey The essentials admissions officers should know when working in both undergraduate Turning Up the Heat on College Value and graduate admissions offices Aspects of advising and funding will be discussed The value of higher education is under Also, we will look at the differences from increased pressure, competition, and the student’s perspective: degree types: media scrutiny Colleges and universities, two year, year and graduate/ especially the non-elite, must now answer the question: Are you worth it? This session professional degrees will examine the context of this larger issue Presenter: Steven Toplan/Director of Undergraduate Admissions/Touro College and describe how one small regional private college has begun to answer these Presenter: Benjamin Enoma/Director of Graduate Admissions/Touro College questions and seen favorable results Presenter: Steven Quinn/Assistant Vice President, Enrollment Management /Caldwell College 12:00 p.m Keynote Session: Tracey Jamison, Session - 10:45 a m Admissions 101-Recruitment for Rookies This session is designed for new (0-2 years) college admission professionals This session will allow new professionals in the field to familiarize themselves with the basics of their profession, as well as help them understand what reports are critical to new admissions professionals This session will examine strategies and techniques for stages of the admissions funnel Director of Articulation & Enrollment Services University System of Maryland TOPIC: Reverse Transfer Program 1:00 p.m Lunch and Business Meeting Session – 2:15 p.m Community Colleges and High School Partnerships: Success On All Levels Community Colleges play a vital role in partnering with high schools to assist in the implementation of college and career readiness Staggering national statistics show that students who are graduating high school are struggling to handle college-level work due to their previous learning A strong rapport between high schools and community colleges can positively change the high number of students who graduate and feel under-prepared to earn a college degree Presenter: Andre J Richburg/Director of Admissions and College Recruitment/Atlantic Cape Community College CUNY Accelerated Study in Associate Programs (ASAP) ASAP was launched in fall 2007 with funding from the New York City Center for Economic Opportunity ASAP is committed to graduating at least 50% of students within three years through provision of comprehensive support services and financial resources ASAP is found at six CUNY community colleges: Borough of Manhattan Community College, Bronx Community College, Hostos Community College, Kingsborough Community College, LaGuardia Community College, and Queensborough Community College Materials are available at: http://www.cuny.edu/academics/programs/n otable/asap/studentresources/The_Future_i s_Now_With_CUNY_ASAP_Timeline_forpri nt.pdf Presenter: Shaun M Rasmussen /Program Coordinator/CUNY Presenter: Gregory Bryant/Recruitment Outreach Coordinator /Borough of Manhattan Community College Scheduling Round Table Join your colleagues who work in the area of scheduling and room assignments to discuss issues and ask questions This will be an open forum designed to allow new and experienced schedulers to share their own experiences, successful and not-sosuccessful, while also gaining knowledge from their peers It is also a great networking opportunity Please come armed with questions, comments, and points of discussion so we can all make the most of this session Presenter: Lynne Horgan/Registrar/Hofstra University Presenter: Helena Minerva/Assistant Registrar/Hofstra University The Relationship of Admissions and Registrar’s Offices Join with an Admissions Director and a former Registrar to explore the many questions that each office might have about the other, including - What does the admission’s office besides admit students? What does the registrar’s office besides register students? How does each office help the other? How can the relationship between these two key offices improve? Presenter: Steven Toplan/Director of Undergraduate Admissions/Touro College Presenter: Carol S Roth/ Past President, NJNY ACRAO Registration and Database Update Form YES, I can’t wait to attend the conference! YES I will need a Kosher meal Please let us know by February 17 th Sadly, NO, I cannot attend the conference; I just need to update my information Please complete this form and mail it to us with your payment or, if you are just updating your information, you may fax to us at (973) 972-5320 Please complete one form per attendee; payment may be combined Payment must be received by February 17th, to qualify for the discounted registration rate of $70 Registrations received after that date including those made on-site will be charged the full rate of $90 The NJ-NY ACRAO Federal ID# is 22-3787696 and a copy of the W-9 is available at http://njnyacrao.org/images/w9/w9ls.gif Presenting? Please check here: NAME INSTITUTION TITLE ADDRESS CITY STATE PHONE FAX ZIP EMAIL Is this your 1st conference? No, it is not Yes it is, and I’ll be sure to go to the First Timers’ Session at 9:15! Please check session event you would like to attend Please check session event you would like to attend Please check session event you would like to attend Innovation in the Registrar’s Office Admissions 101-Recruitment for Rookies Community Colleges and High School Partnerships: Success On All Levels Registrar’s Round Table Federal Regulations for Registrars CUNY Accelerated Study in Associate Programs ASAP Self-Reported Academic Records FERPA for beginners Scheduling Round Table Turning Up the Heat on College Value Leadership 101 The Relationship of Admissions and Registrar’s Offices Smack Down! Graduate Vs Undergraduate Admissions Please mail your check made payable to NJ-NY ACRAO to: NJ-NY ACRAO Treasurer Darlene Benzenberg Associate RBHS Registrar Stanley S Bergen, Jr Building 65 Bergen Street, Suite 1441 Newark, NJ 07101-1709 Registrations Received After February 17th: $90 NJ-NY ACRAO New Jersey • New York Association of Collegiate Registrars and Admissions Officers Spring 01 Confer ence March 10, 2014 President Susan Nelson Registrar, Rutgers Biomedical and Health Sciences Rutgers, The State University of New Jersey 65 Bergen Street, Suite 1441 Newark, NJ 07101-1709 Phone: 973-972-5338 Email: president@njnyacrao.org In the Spring Issue Letter from the President P.1 Early Registration due by February 17th Conference Agenda P.2 The Keynote Speaker P.2 Registration Form and Information P.3 About NJ-NY ACRAO P.4 Spring Confer ence Mar ch 10, 2014 Join us at Kean University 1075 Morris Avenue Union, NJ 07083 Letter from the President Dear Fellow NJNY-ers, About NJ-NY ACRAO The New Jersey - New York Association of Collegiate Registrars and Admissions Officers is a volunteer organization dedicated to professional development members, Steering Committee members, and others contribute their time and expertise to conferences held each Fall and Spring The objectives of the Association are: To perpetuate, encourage, and expand the professional educational development of professionals in the region; to promote the interchange of ideas on educational problems; to advance professional competence; and to promote mutual helpfulness and friendship within the association To these ends, the Conference Host, Session Presenters and Conveners, Executive Committee If you are interested in becoming a member of the NJNY ACRAO Steering Committee, hosting a conference, or presenting a session, please contact a member of the Executive Committee NJ-NY ACRAO 2013-2014 Executive Committee I hope 2014 finds you happy, healthy and ready for a new year of challenges in higher education The HE landscape keeps changing on us, presenting us with new issues that will surely test our skills and experience PRESIDENT How better to keep ahead of the pack on those issues than with a day of professional development at the NJNYACRAO Spring 2014 conference! On the lovely Kean University campus in Union, NJ, we’ll be bringing together colleagues from the admissions arena and the registrar perspective to share new ideas, coming challenges and ‘stay sane’ techniques for any HE professional Sue Nelson Registrar, RBHS Rutgers University 973-972-5338 president@njnyacrao.org INFORMATION MANAGER Patricia L Ciavarelli Manager of Systems Integration Pratt Institute 718-399-4509 webmaster@njnyacrao.org SECRETARY Jacqueline Ottey Director of Registration Bergen Community College 201-447-7204 secretary@njnyacrao.org Inside the new STEM building at Kean, we’ll have many new presenters with sessions on standby topics like FERPA and federal regulations as well as new ideas for recruitment, high school/college relations and undergrad vs graduate admissions In fact, we’ll have more admissions sessions at this conference than we have had in many years!! TREASURER Darlene Benzenberg Associate RBHS Registrar Rutgers University 973-972-9257 treasurer@njnyacrao.org Check out the sessions listed inside – and don’t forget: breakfast, lunch and afternoon snacks are included! th Hope to see you at Kean on March 10 ! Regards, Sue Nelson President